Job summary
We're looking for an organised, proactive team player to join our practice and play a key role in keeping our clinical services running smoothly. In this varied administrative role, you'll manage the flow of information across the organisation processing incoming mail, handling correspondence, and ensuring patient records are accurate, up to date, and coded correctly on EMIS Web.
You'll support clinicians by scanning and attaching documents, identifying and forwarding important clinical information, and managing requests such as SARs, insurance or solicitor letters, and DVLA forms.
If you enjoy working in a busy environment, have great attention to detail, and want to be part of a friendly and supportive team that makes a real difference to patient care, wed love to hear from you.
Main duties of the job
The successful candidate will provide comprehensive administrative support to the multidisciplinary team, including coding relevant information into patients electronic health records. They will handle enquiries, distribute information, and process both electronic and hard-copy documents promptly and in line with current policies.
About us
St Martins' Gate Surgery is a friendly medical practice based across two sites. The main site is situated within the Worcester city boundary and we have a branch surgery, located at St Peter's. Looking after approximately 14,000 patients, we aim to offer the highest level of medical care for the whole family. Our practice is led by four GP Partners and in addition, there are three salaried GP's, three Advanced Nurse Practitioners, Practice Pharmacists and a nursing team who are supported by secretarial, administrative and reception teams.
Job description
Job responsibilities
The following are the core responsibilities of the Private Work Lead/ Administrator. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
- Process incoming mail,
- Accurately clinically coding data on the clinical system into the patient record,
- Identifying relevant clinical information documented in patient correspondence, coding appropriately and forwarding to the relevant member/team for appropriate action,
- Actioning all incoming correspondence, emails and mail in a timely manner,
- Scanning patient related documentation and attaching scanned documents to patients healthcare records,
- Inputting data into patients healthcare records as necessary,
- Actioning and completing EMIS Web documents in a timely manner,
- Process requests for information i.e. SARs, insurance/solicitors letters, DVLA forms etc,
- Supporting all clinical staff with general administrative tasks as requested,
- Maintaining a clean, tidy and effective working area at all times.
In addition to the primary responsibilities, the Private Work Lead/ Administrator may be requested to:
- Filing and storing records as required,
- Photocopying documentation as required,
- Partake in audits as requested,
- Carry out system searches as requested.
Job description
Job responsibilities
The following are the core responsibilities of the Private Work Lead/ Administrator. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
- Process incoming mail,
- Accurately clinically coding data on the clinical system into the patient record,
- Identifying relevant clinical information documented in patient correspondence, coding appropriately and forwarding to the relevant member/team for appropriate action,
- Actioning all incoming correspondence, emails and mail in a timely manner,
- Scanning patient related documentation and attaching scanned documents to patients healthcare records,
- Inputting data into patients healthcare records as necessary,
- Actioning and completing EMIS Web documents in a timely manner,
- Process requests for information i.e. SARs, insurance/solicitors letters, DVLA forms etc,
- Supporting all clinical staff with general administrative tasks as requested,
- Maintaining a clean, tidy and effective working area at all times.
In addition to the primary responsibilities, the Private Work Lead/ Administrator may be requested to:
- Filing and storing records as required,
- Photocopying documentation as required,
- Partake in audits as requested,
- Carry out system searches as requested.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent.
Desirable
- Experience with clinical systems such as EMIS Web, Docman or iGDPR.
Experience
Essential
- Excellent IT knowledge,
- Experience of dealing with the public/patients,
- Excellent interpersonal and communication skills.
Desirable
- Experience in a General Practice environment.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent.
Desirable
- Experience with clinical systems such as EMIS Web, Docman or iGDPR.
Experience
Essential
- Excellent IT knowledge,
- Experience of dealing with the public/patients,
- Excellent interpersonal and communication skills.
Desirable
- Experience in a General Practice environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
