Job summary
We are seeking a diligent and detail-oriented Medical Data Administrator to join our dynamic team within a Primary Care GP Surgery. The role is for 20hrs per week, Monday - Friday 10am-2pm daily. The role plays a vital part in supporting the delivery of high-quality patient care by ensuring the accurate and timely management of clinical and non-clinical data. As a core member of the administrative team, the postholder will contribute to the effectiveness of data processes and clinical governance in accordance with NHS standards and local practice policies.
Main duties of the job
To manage, maintain, and ensure the accuracy of patient data within clinical systems, supporting the practice in achieving high standards of record-keeping, data quality, and compliance with NHS and regulatory requirements. The role involves processing clinical correspondence, coding medical information, and supporting the wider clinical and administrative teams through data-driven tasks.
About us
Location & Community
Situated at Lake Street, Leighton Buzzard (LU71RS), Salisbury House Surgery serves as a well-established GP practice right in the heart of the town. Leighton Buzzard itself is a historic market town in Bedfordshire.
Practice Overview
The surgery cares for approximately 12,100 registered patients, supported by a dedicated team of around 34 medical and administrative staff, including GPs, nurse practitioners, healthcare assistants, and administrative professionals.
We offer a broad range of services tailored to the needs of the community, including but not limited to
Asthma clinics and COPD management (with spirometry)
Long-Acting Reversible Contraception (LARC) services
Travel health (including Yellow Fever vaccinations)
Phlebotomy and child immunisations
Baby clinics, smoking cessation, physiotherapy, drug and alcohol support
Learning disability health checks and primary care counselling
Rated Good across all key areas Safe, Effective, Caring, Responsive, and Well led by the Care Quality Commission (CQC) in our latest 2023 review
Job description
Job responsibilities
Job Purpose
To ensure the accurate recording, coding, summarising, and management of patient data within the clinical system SystmOne, supporting safe and effective clinical care and contributing to the achievement of NHS and practice performance targets such as QOF and Enhanced Services.
Key Duties and ResponsibilitiesClinical Data Entry and Coding
Read, code, and process incoming clinical correspondence such as hospital letters, discharge summaries, and test results.Ensure clinical coding is accurate, up-to-date, and compliant with current NHS coding frameworks (e.g. SNOMED CT).Summarise incoming patient notes in line with practice protocol.
Data Quality and Reporting
Maintain accurate patient registers for chronic disease management and QOF indicators.Run reports and data searches to support audits, recalls, and performance monitoring.Assist the clinical team with data entry for specific health campaigns (e.g. flu clinics, NHS Health Checks).
System Administration
Update and maintain patient demographic and clinical information using the practices clinical system.Assist in the set-up and running of clinical templates and recall systems.Support electronic document workflow and ensure documents are allocated to the appropriate clinician.
Liaison and Communication
Work closely with clinicians and administrative staff to clarify coding or clinical queries.Liaise with external organisations (e.g. NHS Trusts, labs) regarding document queries or missing data.Support clinicians with the digital management of clinical correspondence.
Confidentiality and Governance
Ensure all data is handled in accordance with GDPR, NHS Information Governance, and practice protocols.Report data discrepancies or concerns to the Practice Manager or clinical lead.Person SpecificationEssential:Previous experience working in a data entry or administrative role in a healthcare setting.Working knowledge of clinical systems (e.g. EMIS Web, SystmOne).Understanding of medical terminology and clinical coding systems (e.g. SNOMED CT, Read codes).Strong attention to detail and high standards of data accuracy.Ability to prioritise workload and work independently as well as part of a team.Excellent communication and IT skills.
Desirable:Experience working in a GP surgery or NHS primary care setting.Familiarity with QOF, Enhanced Services, and other NHS data reporting frameworks.Experience in summarising patient records or coding chronic conditions.What We Offer:A supportive and inclusive working environment.Opportunities for professional development and training.NHS pension scheme.Access to wellbeing resources and staff support.
Job description
Job responsibilities
Job Purpose
To ensure the accurate recording, coding, summarising, and management of patient data within the clinical system SystmOne, supporting safe and effective clinical care and contributing to the achievement of NHS and practice performance targets such as QOF and Enhanced Services.
Key Duties and ResponsibilitiesClinical Data Entry and Coding
Read, code, and process incoming clinical correspondence such as hospital letters, discharge summaries, and test results.Ensure clinical coding is accurate, up-to-date, and compliant with current NHS coding frameworks (e.g. SNOMED CT).Summarise incoming patient notes in line with practice protocol.
Data Quality and Reporting
Maintain accurate patient registers for chronic disease management and QOF indicators.Run reports and data searches to support audits, recalls, and performance monitoring.Assist the clinical team with data entry for specific health campaigns (e.g. flu clinics, NHS Health Checks).
System Administration
Update and maintain patient demographic and clinical information using the practices clinical system.Assist in the set-up and running of clinical templates and recall systems.Support electronic document workflow and ensure documents are allocated to the appropriate clinician.
Liaison and Communication
Work closely with clinicians and administrative staff to clarify coding or clinical queries.Liaise with external organisations (e.g. NHS Trusts, labs) regarding document queries or missing data.Support clinicians with the digital management of clinical correspondence.
Confidentiality and Governance
Ensure all data is handled in accordance with GDPR, NHS Information Governance, and practice protocols.Report data discrepancies or concerns to the Practice Manager or clinical lead.Person SpecificationEssential:Previous experience working in a data entry or administrative role in a healthcare setting.Working knowledge of clinical systems (e.g. EMIS Web, SystmOne).Understanding of medical terminology and clinical coding systems (e.g. SNOMED CT, Read codes).Strong attention to detail and high standards of data accuracy.Ability to prioritise workload and work independently as well as part of a team.Excellent communication and IT skills.
Desirable:Experience working in a GP surgery or NHS primary care setting.Familiarity with QOF, Enhanced Services, and other NHS data reporting frameworks.Experience in summarising patient records or coding chronic conditions.What We Offer:A supportive and inclusive working environment.Opportunities for professional development and training.NHS pension scheme.Access to wellbeing resources and staff support.
Person Specification
Qualifications
Essential
- GCSE In Maths and English
Desirable
- NHS experience within primary care
Person Specification
Qualifications
Essential
- GCSE In Maths and English
Desirable
- NHS experience within primary care
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
