Job summary
Come and Join Our Friendly Team at a Thriving GP Surgery.
Are you ready for a rewarding, fulfilling role in a dynamic, supportive environment. We are a busy GP surgery in Albrighton. As we are a popular village surgery, we are excited to welcome a new team member, who is compassionate, dedicated, and ready to thrive in a supportive, friendly environment.
If youre looking to bring your skills to a vibrant, community-centred practice, we would love to hear from you.
Qualifications & Skills Required:
- Experience in clinical administration or medical coding, with proficiency in EMIS Web and SNOMED CT.
- Knowledge of CQC and QOF standards and experience in supporting audit and compliance activities.
- Excellent organisational skills, attention to detail, and ability to work independently. Coding skills required.
- Strong communication skills, with a focus on professionalism and confidentiality.
Main duties of the job
The post holder will be expected to
provide general administration duties, which may include but is not limited to.
Assisting in keeping patient records
accurate and up to date by scanning and attaching paper documents into
electronic records.
Filing scanned documents into patient
electronic notes (EMIS)
Electronically filing test results
and other documents/patient information
Perform computer searches and data
collection to support practice enhanced services and ensure clinical safety.
Keeping all records including staff
trainings up to date for CQC purposes.
To liaise with the practice manager
to make sure all tasks are completed at the end of day..
Printing and distributing repeat prescriptions, if needed.
Coding re: patients, ensuring that
information is checked and documented accurately.
General administration involving
patient records, audits etc. as required.
Prepare medical reports and other
requests for information are processed accurately and in a timely manner,
ensuring practice protocols regarding information governance and
confidentiality are adhered to
Record-keeping, distribution of
documents, filing is all undertaken accurately and efficiently.
Management of the generic email inbox
You should have previous
administrative experience, preferably familiar with EMIS Web GP system. Good
written and verbal communication skills are essential together with highly
effective organisational and planning skills.
About us
We are not just a GP surgery we are a supportive and rewarding workplace where staff well-being as our priority.
- Outstanding Reputation:Our surgery consistently receives excellent feedback from patients and NHS England, reflecting our dedication to providing high-quality care.
Job description
Job responsibilities
Primary Key Responsibilities
1.Medical Summarising and SNOMED CT Coding
Code clinical data using SNOMED CT within the EMIS Web system, adhering to coding standards to ensure data quality and compliance.
2. CQC and QOF Compliance
Conduct monthly searches and audits to ensure the practice meets CQC and QOF standards.
3.Patient Registration and Deduction
4.Prescription Processing
Handle prescription requests, verifying details and coordinating with clinical staff to address any queries.
5.Medical Reports and Documentation Requests
Process requests from patients, insurance companies, and other entities for medical reports and documentation.
6.Correspondence and Documentation Management
Review, process, scan, and file all incoming correspondence, including clinical letters, ensuring action is taken in line with established protocols.
7.Administrative and Staff Support
Answer incoming calls, transferring or managing caller's requests professionally.
8.Meeting and Policy Management
Record minutes for practice meetings, documenting discussions and agreed actions accurately.
9.Work Area Maintenance
Maintain a clean, organised, and effective working area, supporting productivity and professionalism.
Secondary Key Responsibilities
In addition to the primary responsibilities, the Clinical Administrator may also be required to:
1.To Audit Participation
2.Reception and Administrative Support
- Provide cover for reception staff during absences.
Job description
Job responsibilities
Primary Key Responsibilities
1.Medical Summarising and SNOMED CT Coding
Code clinical data using SNOMED CT within the EMIS Web system, adhering to coding standards to ensure data quality and compliance.
2. CQC and QOF Compliance
Conduct monthly searches and audits to ensure the practice meets CQC and QOF standards.
3.Patient Registration and Deduction
4.Prescription Processing
Handle prescription requests, verifying details and coordinating with clinical staff to address any queries.
5.Medical Reports and Documentation Requests
Process requests from patients, insurance companies, and other entities for medical reports and documentation.
6.Correspondence and Documentation Management
Review, process, scan, and file all incoming correspondence, including clinical letters, ensuring action is taken in line with established protocols.
7.Administrative and Staff Support
Answer incoming calls, transferring or managing caller's requests professionally.
8.Meeting and Policy Management
Record minutes for practice meetings, documenting discussions and agreed actions accurately.
9.Work Area Maintenance
Maintain a clean, organised, and effective working area, supporting productivity and professionalism.
Secondary Key Responsibilities
In addition to the primary responsibilities, the Clinical Administrator may also be required to:
1.To Audit Participation
2.Reception and Administrative Support
- Provide cover for reception staff during absences.
Person Specification
Qualifications
Essential
- Higher Diploma or Degree or two years experience of GP clinical system EMIS WEB
Desirable
- Experience of working in a GP practice
-
- Disclosure and Barring Service Check
- This post is subject to the Rehabilitation of Offenders Act 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Knowledge and Skills
Essential
- Must have the ability to work cooperatively within a team.
Desirable
Experience
Essential
- 1-2 years working with EMIS systems
Desirable
- GP Primary Care Experience preferred
Person Specification
Qualifications
Essential
- Higher Diploma or Degree or two years experience of GP clinical system EMIS WEB
Desirable
- Experience of working in a GP practice
-
- Disclosure and Barring Service Check
- This post is subject to the Rehabilitation of Offenders Act 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Knowledge and Skills
Essential
- Must have the ability to work cooperatively within a team.
Desirable
Experience
Essential
- 1-2 years working with EMIS systems
Desirable
- GP Primary Care Experience preferred
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.