Job summary
An opportunity has become available to work within our data
admin team.
The successful applicant will undertake a wide range of
administrative duties such as processing of information (electronic and hard
copy) to patient medical records with accuracy in a timely manner. Following
practice protocols and procedures to recall patients for their long-term
condition annual reviews. The candidate will also be fully trained to support
the reception team to cover holidays and absence to provide excellent customer
service to our patients.
Previous experience of working with the NHS or a GP Practice
using the EMIS clinical system is desirable but not essential as training will
be given to the right candidate.
Main duties of the job
Your main duties will be to work alongside the Data Admin
team to scan and attach clinical letters and correspondence from hospitals and
other services onto the patients electronic medical record.
To review the monthly chronic disease registers and recall
patients and invite them to attend for an appointment.
Undertake a variety of Information Technology (IT) duties
such as updating the Practices website and monitoring our social media account
along with reporting and resolving minor IT issues.
You will also receive training on reception to cover
holidays and absences and project a positive and friendly image to patients
The post-holder will be expected to undertake training,
which is appropriate and relevant, to enhance and progress their role within
the Practice.
About us
We are a friendly, approachable, forward-thinking practice
committed to providing high quality medical service.
We have an excellent team of doctors, advanced clinical practitioners,
nurses, health care assistants and administrative staff working to give you the
best service.
We also work closely with the district nursing and health
visitor teams which allows us to provide high quality care for our patients.
Job description
Job responsibilities
The duties and responsibilities to be undertaken by the
practice administrative team will be varied dependent on current and evolving
practice workload and staffing levels.
To receive hospital letters electronically or via the post
and to be able to scan and attach the documents onto the patients medical
record accurately and efficiently.
To be able to read the document attached and identify if any
actions are to be taken and assign to the relevant clinician in the correct
timescale following practice procedures.
Read code letters attached to the patients medical record
following practice protocol.
Notify patients via text, letter or telephone call to invite
them to book an appointment for their annual review.
Manage information on our Honley Surgerys website and
Facebook page.
To be confident with all functions of the clinical systems
and bespoke computer software used in the Practice.
To report and resolve any faults and IT issues to EMIS or
the NHS IT.
To be familiar with EMIS functionality to be able to add,
amend and create self-populating templates, letters and electronic referral
forms.
To digitalise patients medical records by scanning their
Lloyd George paper notes onto the database.
Job description
Job responsibilities
The duties and responsibilities to be undertaken by the
practice administrative team will be varied dependent on current and evolving
practice workload and staffing levels.
To receive hospital letters electronically or via the post
and to be able to scan and attach the documents onto the patients medical
record accurately and efficiently.
To be able to read the document attached and identify if any
actions are to be taken and assign to the relevant clinician in the correct
timescale following practice procedures.
Read code letters attached to the patients medical record
following practice protocol.
Notify patients via text, letter or telephone call to invite
them to book an appointment for their annual review.
Manage information on our Honley Surgerys website and
Facebook page.
To be confident with all functions of the clinical systems
and bespoke computer software used in the Practice.
To report and resolve any faults and IT issues to EMIS or
the NHS IT.
To be familiar with EMIS functionality to be able to add,
amend and create self-populating templates, letters and electronic referral
forms.
To digitalise patients medical records by scanning their
Lloyd George paper notes onto the database.
Person Specification
Qualifications
Essential
- Experience of administrative duties Experience of working with the general public Experience of working in a healthcare setting Excellent communication skills (written and oral) Effective time management (planning and organising) Strong IT skills Ability to work as a team member and autonomously Good interpersonal skills Ability to follow policies and procedures Ability to work under pressure
Desirable
- Experience of working in a healthcare setting EMIS/SystmOne user skills Forward thinker
Person Specification
Qualifications
Essential
- Experience of administrative duties Experience of working with the general public Experience of working in a healthcare setting Excellent communication skills (written and oral) Effective time management (planning and organising) Strong IT skills Ability to work as a team member and autonomously Good interpersonal skills Ability to follow policies and procedures Ability to work under pressure
Desirable
- Experience of working in a healthcare setting EMIS/SystmOne user skills Forward thinker
