Senior Data Co-ordinator

Job description

Job responsibilities

The duties and responsibilities to be undertaken by the Senior Data Coordinator may include any or all of the items in the following list. Duties may be varied from time to time under the direction of the PCN management team dependent on current and evolving PCN work-streams or priorities

Maintaining and monitoring the data coding on the clinical system

Liaising with PCN practices to ensure coding is compliant and consistent

Running system reports and extracting data as required by the PCN for activity and demand reporting extracting and collating data as required for the PCN

Promoting digital inclusion and to reduce digital exclusion

Implementing data quality assurance on all practice activity data

Reporting on activity of staff undertaking Additional Roles

Identifying patient cohorts requiring additional medical/social support and working with them to support their care requirements

Providing data administration support to the PCN management team as required

Gathering information for and arranging and providing administrative support to MDT meetings

Utilise population health intelligence data to proactively identify and work with a cohort of patients so that personalised care can be delivered by the team

Design efficient templates, protocols, alerts and other IT tools to support safety patient care quality record-keeping reporting and financial claims

Carry out audits to identify improvements and maximise income in particular in Investment and Impact Fund Enhanced Services and claiming procedures

to assist the IT Project Manager with rolling out new IT Systems or processes across the PCN practices and any further reasonable requests from the PCN management team

Other Responsibilities

The post holder will maintain the security of sensitive personal and other confidential information and will apply all relevant Information Governance policies reliably to working practice

Additionally they will be expected to follow secure operating procedures for handling information in all formats, including verbal, written and that held electronically

The post holder will have the appropriate level of child protection and adult safeguarding knowledge skills and practice required for the post be aware of and comply with child protection and adult safeguarding policies and procedures

This post will be subject to a Disclosure and Barring Service Check

In addition to observing the host practices rules and procedures which all staff are required to observe and follow, the post holder is also required to follow general policies and procedures that apply to the employment relationship

It is the duty of the post holder to accept personal responsibility for the practical application of these policies procedure and standards

GENERIC INFORMATION

Confidentiality

While seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately

In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers

They may also have access to information relating to the individual practices. All such information from any source is to be regarded as strictly confidential

Information relating to patients carers colleagues, other healthcare workers or the business of the Practices may only be divulged to authorised persons in accordance with the host Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

Health and Safety

The post-holder will assist in promoting and maintaining their own and others health safety and security as defined in the host practice Health and Safety Policy to include

Using appropriate infection control procedures, maintain work areas in a tidy and safe way and free from hazards

Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks

Promptly report any potential risks identified

Using personal security systems within the workplace according to practice guidelines

Making effective use of training to update knowledge and skills

Being familiar with the operation and maintenance schedule for fire panic and intruder alarms

Equality and Diversity

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with host Practice procedures and policies, and current legislation

Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues

Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/Professional Development

The post-holder will participate in any training programme implemented by SHaR PCN and/or the host practice as part of this employment, such training to include:

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development

Taking responsibility for your own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

Quality

The post-holder will strive to maintain quality within the host practice/PCN and will:

Alert other team members to issues of quality and risk

Assess own performance and take accountability for own actions, either directly or under supervision

Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance

Work effectively with individuals in other agencies to meet patients needs

Effectively manage own time, workload and resources

STATEMENT:

This job description will be agreed between the jobholder and the SHaR PCN Executive Board to whom he/she is accountable. It may be reviewed in light of experience, changes and developments.

Person Specification

Experience

Essential

• Excellent IT skills including MS Office skills
• Proven track record of data gathering, accuracy of data input and reporting skills
• Meticulous and have a good attention to detail
• Proven administration experience, planning and organisational skills
• Able to work independently without supervision and as part of a small team
• Excellent listening, communication and interpersonal skills
• Demonstrable problem-analysis and problem-solving skills
• Ability to follow policies, practices and protocols

Desirable

• Good knowledge and experience of clinical IT systems e.g. SystmOne and Emis and Ardens
• Ability to drive to occasional meetings in various locations

Qualifications

Essential

• Good general standard of English literacy and numeracy - GCSE maths and English (or equivalent)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Helmsley Medical Centre

Address

Pickering Medical Practice

Southgate

Pickering

North Yorkshire

yo88bl

Employer's website

https://www.helmsleymedicalcentre.co.uk/ (Opens in a new tab)