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Broom Lane Medical Centre

Receptionist/Administrator

The closing date is 09 September 2025

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Job summary

We are a friendly and supportive GP practice located in Rotherham seeking part time experienced receptionist/administrators. We have a number of posts available. It is an exciting opportunity for an enthusiastic individual to join our dynamic team. Predominately we are looking for someone who will work 25 hours per week. These positions are available at two sites.

Main duties of the job

The main duties of the position include answering the telephone, working at the reception front desk, managing and booking appointments, Systmone tasks, Systmone scanning and attaching, handling emails, taking prescription requests, registering patients, and performing some general administrative duties. You will receive full support.

About us

We have 6 GP Partners and 5 salaried GPs, several trainee GPs, we have a practice nursing team, which consists of phlebotomist, HCAs, Nurse Associates and Practice Nurses. We work very closely with the PCN and the surgeries in the PCN. We have a population of 15000 patients over two sites. We are a friendly team that values, supports and develops their staff.

Details

Date posted

21 August 2025

Pay scheme

Other

Salary

£12.21 an hour Minimum Wage, not AFG, aligned to Rotherham scale

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

A1937-25-0008

Job locations

70 Broom Lane

Rotherham

South Yorkshire

S60 3EW


Kimberworth Park Medical Centre

Langdon Road

Rotherham

South Yorkshire

S61 3QH


Job description

Job responsibilities

Job responsibilities

To undertake a variety of reception and administration duties to assist in the smooth running of the Practice and provide a high level of service to patients, doctors, nurses and other members of the Practice team.

Main Duties

Make new and follow-up patient appointments in a timely manner using the IT system Receive and direct patients to the correct professional or service

Act as chaperone

Contact the interpretation service for patients as required

Maintain accurate records of patient care in electronic format using the correct codes

Prepare reception area for incoming colleagues, participate hand over between shifts

Take telephone messages and general enquiries, direct as necessary to GP Process

incoming and outgoing correspondence, including managing workflow tasks

Manage all queries (including administrative queries) as necessary in an efficient manner

Input data into the patient's healthcare records as necessary

Support the team in the effective use of searches, audits and recalls

Be aware of confidentiality and offer patients the opportunity to go to a confidentiality booth if they are distressed or imparting sensitive information

General

Observe health and safety guidelines at all times

Participate in any training programme implemented by the Practice

Any other reasonable duties as necessary

Job description

Job responsibilities

Job responsibilities

To undertake a variety of reception and administration duties to assist in the smooth running of the Practice and provide a high level of service to patients, doctors, nurses and other members of the Practice team.

Main Duties

Make new and follow-up patient appointments in a timely manner using the IT system Receive and direct patients to the correct professional or service

Act as chaperone

Contact the interpretation service for patients as required

Maintain accurate records of patient care in electronic format using the correct codes

Prepare reception area for incoming colleagues, participate hand over between shifts

Take telephone messages and general enquiries, direct as necessary to GP Process

incoming and outgoing correspondence, including managing workflow tasks

Manage all queries (including administrative queries) as necessary in an efficient manner

Input data into the patient's healthcare records as necessary

Support the team in the effective use of searches, audits and recalls

Be aware of confidentiality and offer patients the opportunity to go to a confidentiality booth if they are distressed or imparting sensitive information

General

Observe health and safety guidelines at all times

Participate in any training programme implemented by the Practice

Any other reasonable duties as necessary

Person Specification

Qualifications

Essential

  • GCSEs or equivalent qualifications with Grade B or above in English Excellent communication skills (Written and Oral)

Experience

Essential

  • Experience of working in a GP practice (Reception/Admin)
  • IT skills (Systmone, microsoft, AccuRX)
  • Time Management and the ability to work to deadlines
  • Problem solving skills
  • Interpersonal skills
  • Planning and organising Job description
  • Ability to perform under pressure Initiative and adaptability Team working
  • Self-motivated
  • Flexibility to work in shift patterns

Desirable

  • Experience of working in a GP practice (Reception/Admin)
Person Specification

Qualifications

Essential

  • GCSEs or equivalent qualifications with Grade B or above in English Excellent communication skills (Written and Oral)

Experience

Essential

  • Experience of working in a GP practice (Reception/Admin)
  • IT skills (Systmone, microsoft, AccuRX)
  • Time Management and the ability to work to deadlines
  • Problem solving skills
  • Interpersonal skills
  • Planning and organising Job description
  • Ability to perform under pressure Initiative and adaptability Team working
  • Self-motivated
  • Flexibility to work in shift patterns

Desirable

  • Experience of working in a GP practice (Reception/Admin)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Broom Lane Medical Centre

Address

70 Broom Lane

Rotherham

South Yorkshire

S60 3EW


Employer's website

https://www.drpatelandpartners.co.uk/ (Opens in a new tab)

Employer details

Employer name

Broom Lane Medical Centre

Address

70 Broom Lane

Rotherham

South Yorkshire

S60 3EW


Employer's website

https://www.drpatelandpartners.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Business Manager

Andrea Kitchen

andreakitchen@nhs.net

07599106981

Details

Date posted

21 August 2025

Pay scheme

Other

Salary

£12.21 an hour Minimum Wage, not AFG, aligned to Rotherham scale

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

A1937-25-0008

Job locations

70 Broom Lane

Rotherham

South Yorkshire

S60 3EW


Kimberworth Park Medical Centre

Langdon Road

Rotherham

South Yorkshire

S61 3QH


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