Job summary
We are seeking an enthusiastic and self-motivated individual
to join our administrative team on a temporary contract for 9 months. This is an
exciting role within a large and forward-thinking medical practice.
Main duties of the job
The ideal candidate will have experience of working as a financial administrator and be looking to increase their knowledge and expertise. They will also need excellent IT skills, and the drive and determination to effectively manage their workload.
About us
In return we offer a supportive and friendly working
environment, competitive salary, and membership of the NHS Pension scheme. We
have also moved into a new, purpose-built building that will help us meet the
future clinical needs of our patient population as well as providing new office
accommodation for our administration, IT, and patient services teams.
Applicants should only apply for the position if they meet
the essential requirements detailed in the person specification. To apply, please send your CV by
email to Emma Rowles, Business Operations Manager, at emma.rowles5@nhs.net.
Please also contact Emma for further details on the vacancy or to arrange an
informal visit to the Practice.
Closing date for applications Wednesday 22nd
November 2023
Interviews week commencing 27th November 2023
Start Date 2nd January 2024
Job description
Job responsibilities
Job Responsibilities:
Finance
- Day to day management of petty cash
- To prepare and deliver monthly banking
- Day to day purchase ledger management, ensuring all invoices are paid within the payment terms
- Oversee all direct debit payments
- Submission of reimbursement claims of rates and invoices
- Maternity / Sickness claims forms
- Monthly reconciliation of bank statements
- Submission of all creditor and debtor information at the end of the financial year
- Organise payments of all required medical subscriptions fees by clinical staff
- Keep a log and track all cremations completed and ensure payment is received for all completed.
- Keep a log and log all room bookings and ensure invoices are raised and chase payments e.g. GP Care UK
- Provide a list of all services weve charged VAT and provide to Management Partner quarterly
- PPA Claims - submit the claims monthly and reconcile payment against claim.
- Update costs on PPA items and pass to administrator to ensure we getting the most competitive price and not paying more than what we are reimbursed
Job description
Job responsibilities
Job Responsibilities:
Finance
- Day to day management of petty cash
- To prepare and deliver monthly banking
- Day to day purchase ledger management, ensuring all invoices are paid within the payment terms
- Oversee all direct debit payments
- Submission of reimbursement claims of rates and invoices
- Maternity / Sickness claims forms
- Monthly reconciliation of bank statements
- Submission of all creditor and debtor information at the end of the financial year
- Organise payments of all required medical subscriptions fees by clinical staff
- Keep a log and track all cremations completed and ensure payment is received for all completed.
- Keep a log and log all room bookings and ensure invoices are raised and chase payments e.g. GP Care UK
- Provide a list of all services weve charged VAT and provide to Management Partner quarterly
- PPA Claims - submit the claims monthly and reconcile payment against claim.
- Update costs on PPA items and pass to administrator to ensure we getting the most competitive price and not paying more than what we are reimbursed
Person Specification
Experience
Essential
- Proven experience in finance including the use of a financial accounting IT system.
Desirable
- Experience of working within Primary Care or the NHS.
Competencies
Essential
- Practical experience in using Microsoft Office.
- Self-Motivated.
- Proven ability to time manage effectively, to prioritise workloads, and to work to deadlines.
- Excellent time keeping skills.
- Ability to formulate ideas and solutions, and present them effectively.
Desirable
Qualities & Attributes
Essential
- Excellent communication skills
- Organised
- Calm under pressure
- Sense of humour
- Trustworthy
- Adaptable
Desirable
Qualifications
Essential
- Educated to GCSE Level standard or equivalent.
Desirable
- A book-keeping qualification
Person Specification
Experience
Essential
- Proven experience in finance including the use of a financial accounting IT system.
Desirable
- Experience of working within Primary Care or the NHS.
Competencies
Essential
- Practical experience in using Microsoft Office.
- Self-Motivated.
- Proven ability to time manage effectively, to prioritise workloads, and to work to deadlines.
- Excellent time keeping skills.
- Ability to formulate ideas and solutions, and present them effectively.
Desirable
Qualities & Attributes
Essential
- Excellent communication skills
- Organised
- Calm under pressure
- Sense of humour
- Trustworthy
- Adaptable
Desirable
Qualifications
Essential
- Educated to GCSE Level standard or equivalent.
Desirable
- A book-keeping qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.