Human Resources Manager - Maternity relief

Job responsibilities

Responsibilities

Support managers to prevent, monitor and resolve employment issues in accordance with HR policy and procedures:

To support managers on adopting good HR practice by offering effective HR advice through the

interpretation of current employment & case law, best practice and relevant policies. Provide professional advice and support to managers on matters relating to disciplinary, grievance,

sickness absence, bullying and harassment and performance management and liaise with Trade Union Representatives as necessary

Support line managers to effectively perform their people management responsibilities and proactively manage employment relation matters aligned to the organisations values

Assess and recommend courses of action on the array of HR issues, analysing a range of options in line with relevant policies and procedures

Provide timely, consistent, accurate and appropriate advice and support for managers in carrying out investigations in line with relevant policies and procedures

Evaluate information received during an investigation and support managers in presenting findings within the appropriate investigation reporting format guidelines.

Act as the HR Representative, supporting managers in formal meetings and panels arranged under

relevant policies and procedures.

Ensure the sickness absence management policy is consistently applied in cases of short and long-term sickness absence issues; proactively prompting managers through the process, including

attending sickness absence meetings with staff,

To provide advice, guidance and support to managers on all terms and conditions including employment law, contract queries, performance issues, absence management - and the

application of all HR policies in line with best practice

Provide support to managers at meeting relating to organisational change including redeployment.

Manage HR administrator(s)

Provide line management to the HR administrator including absence management, holiday co-ordination and wellbeing

Delegate tasks and oversee completion of these areas including maintaining and updating spreadsheets

Develop and train the administrator.

Support all employees in matters relating to their employment terms and conditions including ways of working and dignity at work:

Provide advice and support for our people in relation to grievances, cases of bullying and harassment, health concerns, return to work following mid to long term absences

Provide advice for our people with any learning and development needs that will support and enable performance improvement and role satisfaction.

Payroll

Oversee the payroll process in terms of providing all the information and changes required on a monthly basis to the outsourced payroll provider.

Maintain the good standard of record keeping and provide accurate information.

Manage the employee facing payroll queries.

Upskill self and team on NHS pensions.

HR generalist activity:

Support the Head of HR, COO and PSMs in employee management

Support and advise managers on recruitment and selection activity enabling effective recruitment of the right people, with the right skills

Progress the shortlisting and selection process, ensuring HR attendance during selection episodes and ensuring adherence to equal opportunities legislation and the organisations R&S Policy, up to and including the onboarding process

Progress and maintain the systems for managing maternity and paternity in line with legislation, contractual entitlements and organisational policy, including supporting the employee and line managers appropriately

Contribute to the development of HR policies and processes based on current legislation, best practice and operational needs of the organisation.

Support the Head of HR and COO with provision of appropriate data in respect of pay awards and benefits

Ensure an up-to-date knowledge is shared throughout the Human Resources Team regarding changes in employment legislation, best practice.

Ensure the continuous development of the HR service, safeguarding standards and services to be applied consistently across all practices

Support the organisation in the roll out of the appraisal process including training to line managers, support and advice on the appraisal process

To undertake general HR tasks as required and appropriate to the grade

Undertake projects as required, including but not limited to staff surveys, risk assessments

Undertake mandatory training in line with Affinity Care policy, personal development and appraisals

Be responsible for personal continuous professional development and knowledge of relevant policies and procedures

Equality, Diversity and Inclusivity

Act in ways that recognise the importance of peoples rights, interpreting them in a way that is consistent with Affinity Cares values and procedures.

Respect the privacy, dignity and beliefs of employees and stakeholders. They must be treated equally, irrespective of gender, ethnic origin, age, disability, sexual orientation, religion, etc.

Safeguarding

Affinity Care is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Staff should ensure that they are aware of the organisations policy and procedures for safeguarding and discharge their responsibilities for safeguarding effectively. It is individual staff members responsibility to maintain competences with regards to levels of safeguarding training commensurate with individual roles. Staff should report any safeguarding concerns to appropriate agencies in line with the safeguarding policy.

Knowledge and skills

Essential

• Proficient in the use of Microsoft Office and the use of the internet, intranet and ability to update databases
• Understanding of implementing and applying HR policies and procedures
• Excellent organising and prioritising skills
• Ability to deal with people tactfully and empathetically
• Knowledge, understanding and application of equal opportunities
• Excellent written skills with the ability to develop and write clear and concise reports and policies
• Ability to use own judgement, resourcefulness and common sense
• Strong phone, email and in-person communication skills
• Ability to communicate information that requires tact and persuasive skills, or where there may be barriers to understanding; instil confidence in those being advised
• Ability to work to scheduled timelines
• Ability to use own judgement, resourcefulness and common sense
• Strong phone, email and in-person communication skills
• Ability to communicate information that requires tact and persuasive skills, or where there may be barriers to understanding; instil confidence in those being advised
• Ability to work to scheduled timelines

Desirable

• Demonstrable ability to analyse and interpret data

Qualifications

Essential

• Qualified to CIPD Level 5 or equivalent experience
• Active Associate CIPD membership

Experience

Essential

• Experience of working in HR, in an operational/ policy advice capacity
• Generalist HR experience which involves advising managers on HR issues

Desirable

• Experience of using HR systems/databases e.g. IRIS HR, ESR
• Experience of co-ordinating payroll data

Knowledge and skills

Essential

• Proficient in the use of Microsoft Office and the use of the internet, intranet and ability to update databases
• Understanding of implementing and applying HR policies and procedures
• Excellent organising and prioritising skills
• Ability to deal with people tactfully and empathetically
• Knowledge, understanding and application of equal opportunities
• Excellent written skills with the ability to develop and write clear and concise reports and policies
• Ability to use own judgement, resourcefulness and common sense
• Strong phone, email and in-person communication skills
• Ability to communicate information that requires tact and persuasive skills, or where there may be barriers to understanding; instil confidence in those being advised
• Ability to work to scheduled timelines
• Ability to use own judgement, resourcefulness and common sense
• Strong phone, email and in-person communication skills
• Ability to communicate information that requires tact and persuasive skills, or where there may be barriers to understanding; instil confidence in those being advised
• Ability to work to scheduled timelines

Desirable

• Demonstrable ability to analyse and interpret data

Other requirements

Essential

• Must be willing and able to travel between sites
• Flexible with ability to multi-task and work in a fast-paced environment
• Ability to remain calm under pressure, exhibiting resilience
• Enthusiastic, pro-active and self-motivated
• Strong work ethic with a mature and professional approach to work

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).