Training and Education Co-ordinator

Job description

Job responsibilities

Primary Duties and Responsibilities

Support and co-ordinate all aspects, planning and implementation of PLT events. Contribute to a clear and structured process for highlighting training needs and work with colleagues to include identified requirements in the PLT timetable.

Ensure all operational teams and line managers receive regular mandatory training compliance reports and prompt colleagues to regularly update such training.

Work with colleagues to co-ordinate and administer nonclinical training. Regularly discuss requirements and assist and support implementation of any training requirement.

Coordinate the onboarding of Medical and Clinical Students and GP Registrars on placement with Affinity Care practice ensuring that they have sufficient access to systems, including smartcard and pathology ordering systems.

Partner with relevant managers/senior leads to ensure rotas for students and registrars are in place ahead of clinics and coordinate with Patient Services Managers and Assistant Patient Service Managers to ensure trainee and registrar clinics run smoothly.

Work with GP Trainers to ensure their administrative needs are met and that tutorials are well-supported where needed.

Ensure the coordination of trainees and registrars is conducted with a view of the whole organisation and ensure that training and education support and coordination is accessible to all teams, practices, and trainers across Affinity Care.

Be the first contact for clinical staff whom with identified training needs.

Act as a point of contact with Health Education Yorkshire and Humber, NHS England, Bradford and Craven District Integrated Care Board and educational institutions through whom training activity is commissioned.

Ensure correct funding flows exist between Affinity Care and training commissioners and liaise with the Finance and Payroll Team to ensure all training-related payments are received in a timely manner.

Act as support for GP Fellow / Nurse Fellow and Training Hub Training applications and invoicing.

Other duties as reasonably required to support the delivery and development of training and education within the organisation.

Health, Safety and Security

Follow Health and Safety Policies and guidelines, including fire procedures and those pertaining to clinical areas of risk. Use safe working procedures and report incidents using the incident reporting system.

Monitor work areas and practices to ensure they are safe and free from hazards and conform to health, safety and security legislation, policies, procedures, and guidelines.

Exercise strict confidentiality at all times. Address any breach and advise HR colleagues or COO accordingly.

Safeguarding

Affinity Care is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Colleagues should ensure that they are aware of our policy and procedures for safeguarding and discharge their responsibilities for safeguarding effectively. It is each individual colleagues responsibility to maintain competences with regards to levels of safeguarding training commensurate with individual roles. Colleagues should report any safeguarding concerns to appropriate agencies in line with the safeguarding policy.

Person Specification

People specification

Essential

• The postholder will be diplomatic and considered, demonstrating integrity and honesty, be highly motivated, organised and willingness to learn and develop skills. Possess the ability interpret and analyse data and develop and implement problem solving solutions. Demonstrate the ability to multi-task, be pro-active and perform consistently well in a fast-paced environment.
• It is the postholders responsibility to seek guidance and coaching to continuously develop skills, knowledge, and experience.
• The postholder will function as an advocate for the organisation, always portray a professional image and contribute to continuously improving all aspects of the organisation and the service provided.

Qualifications

Essential

• GCSE grade A to C or 4-9, in English and Maths

Experience

Essential

• Experience and knowledge of training and education planning and implementation.
• Excellent written and verbal communication skills with the ability to always demonstrate empathy and act courteously.
• IT literate with working knowledge of Microsoft Office applications.
• Able to work on own initiative and under pressure, prioritise workload and function as a team member. The ability to work flexibly is essential as is a demonstratable ability to forward plan.
• Highly organised with exceptional attention to detail and the ability to multi-task and prioritise effectively.
• Flexible approach to working hours and location. It may be necessary for the postholder to attend any location within the footprint of the organisation hence possession of a UK driving licence.

Desirable

• Experience or working within a GP practice, primary care or the NHS would be advantageous but is not essential. As would any previous experience within a training setting.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Affinity Care

Address

Sunnybank Medical Centre

Town Gate

Wyke

Bradford

West Yorkshire

BD12 9NG

Employer's website

https://shipleymedicalpractice.nhs.uk/ (Opens in a new tab)