Medical Secretary

Job description

Job responsibilities

Job title: Medical Secretary

Location: Clifton Medical Centre

Responsible to: Practice Manager / Partners

Main purpose of the post:

The secretarial team is responsible for dealing with all clinical correspondence and related queries.

At all times total confidentiality must be maintained in that no information about patients, or the practice, either medical or non-medical, is disclosed to persons other than those employed or attached to the practice for whom such information is relevant.

Major duties and responsibilities:

Secretarial Duties:

Typing of all medical correspondence from the GP partners or locum GPs to hospital consultants, outside agencies and other bodies and handling any related queries in a timely and efficient manner.

• Typing of all clinical and non-clinical administration from the practice manager, ANP, practice nurse, attached staff etc.
• Typing of meeting minutes
• Dealing with requests to the Practice and preparing reports etc
• Record all contact regarding patients on the clinical system.
• Complete fast track referrals via the ERS system.
• Complete e-referrals and code accordingly.
• Check for, chase up and action e-referral rejections.
• Chase and follow up requests from patients and clinicians.
• Docman and SystmOne tasks to be actioned in a timely manner
• Re-routing of bloods to other GPs to be actioned twice daily

• Telephone contact with outside agencies.
• To perform any other task as required, appropriate to the role of a medical secretary.

Provide other administrative cover as required.

Personal Development:

• Attend meetings etc as required by the practice to meet the requirements of the post.

Person Specification

Qualifications

Essential

• Qualifications Essential Previous work experience as a Medical Secretary Excellent telephone manner Excellent communication skills Excellent organisation skills Excellent ability to prioritise tasks and complete to deadlines

Desirable

• Desirable Experience of SystmOne and Docman systems Awareness of medical terminology

Desirable criteria

Essential

• Experience of working in GP Practice as a secretary.

Desirable

• Experience of working in GP Practice as a secretary.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Clifton Medical Centre

Address

Clifton Lane

Stone Cross

West Bromwich

B71 3AS

Employer's website

https://www.mysurgerywebsite.co.uk/contact1.aspx?p=M88630 (Opens in a new tab)