Job summary
St John's Medical Centre have an exciting vacancy for a Medical Receptionist to join our friendly and welcoming Practice Team.
Our Medical Receptionists are often the first point of contact for our patients, therefore candidates must be able to demonstrate experience of delivering exceptional customer service, have excellent communication skills and thrive in a fast paced environment.
It would be advantageous for candidates to have worked in General Practice/NHS roles, and understand the current pressures and demands faced by the NHS, however this is not essential. Ultimately, we are looking for the right candidate to join our established Reception Team.
This is a part time position working 28 hours per week. The Practice is open between 08:00am-18:30pm, Monday- Friday. Hours are fixed and will be worked as follows:
Monday- 10.30am-18:30pm
Tuesday- 08:00am-13:00pm
Wednesday- Day Off
Thursday 08:00am-16:00pm
Friday 09:30am-18:00pm
Please note that flexibility is required for the role, and you may be asked to work additional hours to suit the needs of the Practice- this may include occasional Saturdays.
Main duties of the job
The role of Medical Receptionist at St John's Medical Centre is to provide a high quality, professional reception and administrative service to our patients, doctors, health service professionals and colleagues.
You will in most cases be the first point of contact for our patients communicating with them both face to face and over the telephone. Providing exceptional patient care is always at the forefront of our Practice Team.
Enquires from patients/ health care professionals should be actioned efficiently and courteously.
About us
St John's Medical Centre is a large, well established Practice with circa 13,000 patients registered. We are a Training Practice and regularly welcome GP Registrars, Nursing Placements and Work experience from Colleges/ Schools in the local area. In our last CQC Inspection we retained our 'Good' rating.
Our extensive multi-disciplinary team consists of 3 GP Partners, 5 Salaried GP's, 4 Practice Nurses, 2 HCA's, 1 Diabetes Nurse, 2 Care Coordinators, 2 Clinical Pharmacists and 2 First Contact Practitioners. In addition we also have a comprehensive team of Receptionists, Administrators and Secretaries that help support the smooth running of the Practice.
In working for the Practice, you can benefit from the following:
- Free Staff Parking
- Generous Annual Leave Entitlement
- NHS Pension Scheme
- NHS Discounts at Retailers/ Restaurants
- Full training & support
If you have any questions about about the role, please contact Beth Gadd, Reception Manager via email. Email address- elizabeth.gadd@nhs.net
We reserve the right to close the advert early if we receive a high number of applications.
Job description
Job responsibilities
The following are the core responsibilities of the role of Medical Receptionist.There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
- Maintaining and monitoring the Practice appointment system
- Process face to face, telephone and e-requests for appointments using SystmOne, AskmyGP and Accurx.
- Answer incoming phone calls, transferring calls or dealing with the callers request appropriately
- Signpost patients to both internal and external services
- Initiating contact and responding to requests from patients, team members and external agencies
- Input and code data into SystmOne and patient records accordingly
- Photocopy documentation as required
- Data entry of new and temporary registrations and relevant patient information as required
- Direct requests for information i.e. SAR, insurance /solicitors letters/ DVLA forms and childhood immunisations to the administrative team
- Manage all queries as necessary in an efficient manner
- Carry out system searches as requested
- Maintain a clean, tidy, effective working area at all times
- Monitor and maintain the reception area and notice boards
- Support all staff with general tasks as requested
- Opening and locking up of the Practice on a daily basis
- As required, processing of prescriptions requests, ensuring they are processed accurately and efficiently
- Management and security of blank prescriptions, ensuring register is up to date and ensuring prescriptions are kept safe at all times.
- Management and security of blood pressure monitors, ensuring blood pressure monitor register is kept up to date.
- Dealing with patient complaints both face to face and over the telephone. If unable to resolve the complaint, follow the practice complaint procedure and direct to the relevant complaints manager
- To act as a chaperone during situations as requested by either clinical or management staff
- Ensure when significant events are identified, they are recorded appropriately on Team Net
Job description
Job responsibilities
The following are the core responsibilities of the role of Medical Receptionist.There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:
- Maintaining and monitoring the Practice appointment system
- Process face to face, telephone and e-requests for appointments using SystmOne, AskmyGP and Accurx.
- Answer incoming phone calls, transferring calls or dealing with the callers request appropriately
- Signpost patients to both internal and external services
- Initiating contact and responding to requests from patients, team members and external agencies
- Input and code data into SystmOne and patient records accordingly
- Photocopy documentation as required
- Data entry of new and temporary registrations and relevant patient information as required
- Direct requests for information i.e. SAR, insurance /solicitors letters/ DVLA forms and childhood immunisations to the administrative team
- Manage all queries as necessary in an efficient manner
- Carry out system searches as requested
- Maintain a clean, tidy, effective working area at all times
- Monitor and maintain the reception area and notice boards
- Support all staff with general tasks as requested
- Opening and locking up of the Practice on a daily basis
- As required, processing of prescriptions requests, ensuring they are processed accurately and efficiently
- Management and security of blank prescriptions, ensuring register is up to date and ensuring prescriptions are kept safe at all times.
- Management and security of blood pressure monitors, ensuring blood pressure monitor register is kept up to date.
- Dealing with patient complaints both face to face and over the telephone. If unable to resolve the complaint, follow the practice complaint procedure and direct to the relevant complaints manager
- To act as a chaperone during situations as requested by either clinical or management staff
- Ensure when significant events are identified, they are recorded appropriately on Team Net
Person Specification
Experience
Essential
- Experience of working with the general public
- Experience of administrative duties
- Competent in the use of Microsoft Office including Word and Excel
Desirable
- Experience of working in General Practice
- Experience of using clinical software including SystmOne and AskmyGP
Qualifications
Essential
- Educated to GCSE level or equivalent
Desirable
- GCSE Mathematics and English (C or above)
Person Specification
Experience
Essential
- Experience of working with the general public
- Experience of administrative duties
- Competent in the use of Microsoft Office including Word and Excel
Desirable
- Experience of working in General Practice
- Experience of using clinical software including SystmOne and AskmyGP
Qualifications
Essential
- Educated to GCSE level or equivalent
Desirable
- GCSE Mathematics and English (C or above)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
