Job responsibilities
Job Description:
An exciting opportunity has arisen for an Practice Manager working with
Dr Laliwala and Partners.
We have a growing, motivated and friendly team caring for a diverse
patient population.
We are located across multiple sites: Nightingale Medical Centre,
Ailsworth Medical Centre (Newborough and Parnwell are branch sites) and
Westwood Clinic.
Staff ManagementOversee
the recruitment and retention of practice employed staff, including
salaried doctors and provide a general personnel management service
including staff training and an overview of appraisals.
Ensure
that recruitment procedures provide for appropriate checks on the
suitability of staff offered employment and that staff personnel files
contain records of references, qualifications, (annual) professional
registration, and (annual) medical indemnity certification (where
appropriate). It should also contain records of staff training including
safeguarding and lifesaving skills.
Maintain
up-to-date human resources documentation including job descriptions,
personnel specifications, and employment contracts and personnel policies.
The Practice Employs an HR company to support the practice manager.
Support
and mentor staff, both as individuals and team members as necessary
Liaise
closely with the individual administration and general office managers to
ensure delegated human resource duties are maintained within practice
policies and provide support as required.
Financial Management
Oversee the function the Financial Management to ensure effective
undertaking or delegation of financial duties by contributing to and providing
assistance as required delivering an effective and efficient finance system for
the practice. Support will be provided by the practice partners.
Manage
practice and staff budgets and seek to maximise practice income.
Analyse
LES, DES, ICB, and other NHS or Public Health funded initiatives.
Provide
regular updates to lead partner - finance regarding practice finances.
Maintain
good working relationships with the NHS England and other NHS and public
health bodies through the timely preparation and submission of claims and
development plans to ensure the practice receives an appropriate and equitable
allocation of resources.
Administration
and reconciliation of all practice income and expenditure.
Preparation
and maintenance of computerised Practice accounts to a standard required
by the accountants.
Process
Computer Payroll and control of staff salaries, PAYE, NIC, SSP, SMP, SPP
and NHS pension scheme administration, and notify Inland Revenue using
real time online transmissions on a monthly basis.
Oversee
an effective ordering system for medical and other practice supplies.
Support is provided by Business Manager
Manage
the General/Personal Medical Services contract and budget and any annual
review that is required by NHS England.
Ensure
submission of Enhanced services claims and receipt of payments to and from
NHS England or other body, including Open Exeter.
Ensure
that targets are achieved within the Quality Outcomes Framework and submit
annual returns and manage NHS England annual review Visits and the
submission of evidence as required.
Liaise
with practice accountants and bank manager.
Premises Management
Ensure
adequate cleaning, maintenance, safety, fire prevention and general
security of the premises.
Facilitate
repairs, replacement of necessary decoration to maintain good order of
premises and fixtures.
Manage
the use by third parties of the premises and arrange for the payment of a
service charge where appropriate.
Practice Organisation and Patient Services
Oversee CQC related activity ensuring compliance is maintained.
Plan, co-ordinate and monitor staffing levels to ensure that there are
adequate resources to efficient and effective services to patients and support
to doctors.
Oversee
and support the role of the administration and general office managers to
enable them to undertake their delegated duties of day to day supervision
of reception staff.
Plan
and oversee staff rotas to ensure adequate cover for absence for members
of the practice team.
Initiate
and participate in new policies and procedures to aid and improve practice
organisation and provision of services to patients and Clinical
Commissioning Group as required. Work includes submitting referral pattern
reports monthly and validating patient activity data.
Apply
and oversee the implementation of practice policies, standards and
guidance.
Produce
agendas for practice meetings, produce weekly action point lists during
meeting for agreement.
Investigate
and respond to complaints in conjunction with other members of the
practice team and maintain records for an annual QOF review
Information Management and Technology
Keep
abreast of the latest development in primary care it including DOH
initiatives [GPSOC] such as national summary records, electronic
prescribing and disease coding and update the practice management team.
This may involve adopting an alternative web based clinical system such as
EMIS Web or Systm One.
Motivate,
support and monitor staff in the use of it, organise and oversee it
training in conjunction with the local health IT service.
Arrange
the issue services of NHS Smart Cards and NHS email accounts.
Liaise
with NHS IT regarding systems procurement; its funding and national IT
development programmes. Ensure that failed IT equipment is replaced
promptly by NHS IT Service and that software support is also promptly
provided.
Contribute
to the Quality and Outcomes framework in conjunction with all members of
the practice team.
Practice Communication
Give
regular updates to partners regarding ongoing projects.
Ensure
good communication to all relevant staff is maintained using the Practice
Intranet.
Health and Safety
Ensure
compliance with legislation relating to health and safety.
Implement
health and safety policies and procedures.
Ensure
that a health and safety hazard inspection is carried out and recorded
(annually)
Ensure
all accidents or dangerous incidents are investigated, recorded and
reported where necessary and any follow up undertaken.
New Business Ventures
Working
with the partners seek and analyse new business opportunities, including
potential tenders.
Produce
business cases as required.
Liaise
closely with the partners on new projects.
Job Type: Permanent
Benefits:
Company
pension
Work Location: In person