Job summary
Haxby Group is offering a rare and excellent opportunity for a
reliable and flexible individual to join our Finance / Payroll Team in Scarborough.
You will be a team player, willing to learn and looking for
a fresh and rewarding challenge. You will receive ongoing personal development
and training opportunities in our high achieving and supportive environment.
Main duties of the job
You will assist by delivering efficient
administrative support that facilitates the smooth running of the Finance
Department. You will support the Partners and Management team in the provision
of effective financial control across all establishments.
Across Haxby group, we are responsible for 3
payrolls of 230; 120 and 50 employees respectively utilising Sage 50 software.
The entry for the larger 2 payrolls is currently outsourced so with these our
primary focus will be to collate accurate payroll data and co-ordinate with our
external partner to ensure that the payment data is prepared in a timely
manner. With the smaller entity, much of the data is provided to us and the
primary focus is in checking the data and preparing the payment data through
Sage 50.
In addition to the above we have multiple
pension providers for each payroll and the role is also responsible for the
administration associated with these.
In addition to the above you may be asked to
help support the wider finance team in processing Finance Transactions ensuring
that they are appropriately authorised and processed in an efficient and
accurate manner. This work will involve data preparation and entry into the
Xero Accounting system.
You must work at all times within your own
competence and use your own judgement, knowledge and common sense in your
day-to-day activities.
About us
We are a leading primary care organisation that delivers
high quality care from GP practices in Scarborough, York and Hull. Innovative and committed,
we are at the forefront of developments within our field. We are well organised
and deliver high quality care with a range of friendly and supportive staff.
Selection for Interview process
If you are applying through NHS Jobs, you will notice you
are asked if you would like a guaranteed interview as part of the Two Tick
disability scheme. Whilst this is an admirable government initiative, please be
aware we are not signed up to this scheme. This is a question on the NHS jobs
application form which is outside of our own control. Our own process ensures
we consider candidates on the merit of their application only and we do not ask
any questions regarding a disability as part of our selection process.
Job description
Job responsibilities
Duties and Responsibilities
The duties and responsibilities to be undertaken
by members of the Practice administration team may include any or all the items
in the following list. Duties may be
varied from time to time under the direction of the Head of Finance or Managing
Partner, dependent on current and evolving Practice workload and staffing
levels.
Computer data entry/data allocation and collation; processing and
recording information in accordance with Practice procedures.
Filing and retrieving paperwork both manually and electronically.
Assisting in the processing of accounts and payroll.
Communicating with customers, suppliers and work colleagues in a
professional manner.
Taking messages and passing on information.
Undertake
photocopying/scanning. At certain times this can be volume
photocopying/scanning.
Helping to maintain hygiene
control measures in your work area.
Operate as a team player to
ensure that knowledge, information, and research are shared to enable the
Finance team to develop and provide a consistently high quality, cohesive,
professional, and proactive service.
Job description
Job responsibilities
Duties and Responsibilities
The duties and responsibilities to be undertaken
by members of the Practice administration team may include any or all the items
in the following list. Duties may be
varied from time to time under the direction of the Head of Finance or Managing
Partner, dependent on current and evolving Practice workload and staffing
levels.
Computer data entry/data allocation and collation; processing and
recording information in accordance with Practice procedures.
Filing and retrieving paperwork both manually and electronically.
Assisting in the processing of accounts and payroll.
Communicating with customers, suppliers and work colleagues in a
professional manner.
Taking messages and passing on information.
Undertake
photocopying/scanning. At certain times this can be volume
photocopying/scanning.
Helping to maintain hygiene
control measures in your work area.
Operate as a team player to
ensure that knowledge, information, and research are shared to enable the
Finance team to develop and provide a consistently high quality, cohesive,
professional, and proactive service.
Person Specification
Competencies/ Qualities/ Attributes
Essential
- Able to work as a team member
- Be self-motivated
- -Able to work unsupervised
- -Able to use own initiative
- -Work well under pressure
- -Hard working and willing to learn
- Flexible and adaptable
- -Able to work according to changing need
- -Flexibility of hours for cover
- Enthusiastic
- Commitment to personal development
- Understand and observe strict confidentiality
Other
Essential
Knowledge/ Qualifications/ Skills
Essential
- Good administrative and organisational skills
- -Numerate.
- -IT literate Microsoft Excel and payroll software
- -Attention to detail.
- -2 years working experience of processing payroll data
- Good communication skills
- -A good standard of written and verbal English
- -Able to listen and empathise
- -Excellent telephony skills and phone manner
Physical Requirements
Essential
- Able to undertake the requirements of the post.
Person Specification
Competencies/ Qualities/ Attributes
Essential
- Able to work as a team member
- Be self-motivated
- -Able to work unsupervised
- -Able to use own initiative
- -Work well under pressure
- -Hard working and willing to learn
- Flexible and adaptable
- -Able to work according to changing need
- -Flexibility of hours for cover
- Enthusiastic
- Commitment to personal development
- Understand and observe strict confidentiality
Other
Essential
Knowledge/ Qualifications/ Skills
Essential
- Good administrative and organisational skills
- -Numerate.
- -IT literate Microsoft Excel and payroll software
- -Attention to detail.
- -2 years working experience of processing payroll data
- Good communication skills
- -A good standard of written and verbal English
- -Able to listen and empathise
- -Excellent telephony skills and phone manner
Physical Requirements
Essential
- Able to undertake the requirements of the post.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
