Job responsibilities
Key Responsibilities:
To provide an operational HR service to all parts of the Group
covering a wide range of HR matters. This includes supporting employee
relations, training and development, workforce planning, retention and
recruitment, Pay and reward and occupational health support.
To carry out all Line Management activities for the HR
Administrator.
Report quarterly to the Board with specific key employee
information relating to HR matters as requested.
To support the group in managing its people most appropriately. To
adopt best practice and comply with employment legislation, mitigating any
risks to the business
Assist managers in the application of HR policies and Practices,
provide advice and guidance on HR issues
To develop and implement an
effective HR function to meet the growing and changing needs of the Group
Lead in developing HR policy and processes to provide continuity
in the service.
Contribute to Group policy ensuring legal compliance and up to
date information and advice on employment matters.
To manage the overall recruitment process for staff and ensure
contracts and offer letters are issued appropriately and that all documentation
is collated and filed in employee electronic records. Create and review Job
Descriptions as appropriate in collaboration with line managers
Update and amend contracts in line with regulatory changes in
consultation with the Board.
To promote, update and ensure circulation of employee statement of
terms and conditions and employee handbook.
Provide advice and guidance to support line managers with
disciplinary, probation and performance management reviews in line with Group
policy.
Support and advise line managers in effectively managing all forms
of absence in order to achieve reductions in sickness absence and other
staffing costs as appropriate.
Conduct Exit Interviews and report on findings suggesting
improvements and changes where appropriate.
Work with line managers to ensure all clinical registrations and
indemnities are in date and kept on file
To maintain up to date knowledge of HR and Employment Law changes
To liaise with Beacons external HR & Employment Law service
as required
Attend Board and Management Meetings as part of the management
team
Ensure local administration and records systems are fully
compliant to legal and regulatory standards
Co-ordinate the Staff Comms Forum
To be
responsible for your own continuing self-development, undertaking training as
appropriate.
To
undertake other duties appropriate to the grading of the post as required.
Must be
able to work flexible hours.
Change
Management:
To provide administrative HR support in the event of change,
service provision, merger, acquisitions, and reorganisations, referring to
senior HR support when required.
Support in delivering an annual staff survey and action plan from
the results.
Training:
Design and implement a group wide learning and development policy.
Identify and assess future and current training needs through
annual performance appraisals and consultation with line managers
Work with line managers to design and develop competency
frameworks for all roles
To ensure that line managers are appropriately recording and
managing appraisals, annual leave and attendance and offer support when
required
Administer training programs using a wide variety of training
methods
To co-ordinate group workshops for lunchtime closures, clinical
governance, and ad-hoc sessions to meet training needs.
Liaise with external training providers as and when required e.g.
CEPN, Sentinel, Apprenticeship providers.
Payroll
and Pensions:
Assist with
the processing and the preparation of payroll.
To assist and
advise employees on payroll and pension queries
Support the
Finance Assistant in providing the Payroll Function
Administration
of and liaison concerning any compensation / benefits packages including
changes to pay
To maintain
accurate and up to date knowledge of payroll and pensions legislation and
practice
Ensure all
appropriate activities have occurred to meet standards for the NHS Pension
agency and NEST Pensions. To be accountable for ensuring auto enrolment is
managed effectively
To advise and
administer any requests from staff and partners for NHS Pension
retirement/transferring of benefits/ SD55s/ forecasts and ensure OPT OUT
requests are appropriately recorded
To issue
RF12s as appropriate
Ensure
accurate reporting of employee forecasts to NHS Pensions Agency
Leadership:
Support colleagues in developing their leadership, people
management skills and HR responsibilities.
Build effective and positive relationships with colleagues, patients
and other partners
Role model positive working and promote organisational values
Use strategic and creative approaches to problem solving
Provide leadership and direction for the departmental functions
Nurture collaborative and productive relationships between teams
Foster a culture of continuous improvement, delegating decision
making as far as appropriate
Support and represent the Group at external conferences, workshops
and meetings as appropriate
Health and Safety:
Ensure all
members of staff comply with the Groups health and safety policy
Carry out risk
assessments to comply with current Health and Safety legislation
Ensure any health
and safety concerns are reported to the Operations Manager
To be
aware of and adhere to applicable practice rules, regulations, legislation and
procedures, national legislation (Health and Safety, COSHH, Data Protection).
Equality and Diversity:
The post-holder will support the equality,
diversity and rights of patients, carers and colleagues
Act in a way that
recognises the importance of peoples rights, interpreting them in a way that
is consistent with group processes and policies and current legislation
Respecting the
privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a
manner that is welcoming, non-judgemental and respects the individuals
circumstances, feelings, priorities and rights
The details contained in this job description
are not exhaustive and may change as the post develops.
Governance:
Identify and record risks and issues,
developing contingency plans with service and contract leads
Ensure the PCN is compliant with health and
safety policies and procedures to reflect current best practice
Ensure that the PCN board and Clinical
director adhere to the governance structure as set out in the network agreement
Confidentiality:
To
maintain confidentiality of information acquired in the course of undertaking
duties for the practice.
