Job summary
The Book Keeper will be highly organised, numerically driven, detail-oriented and have a good background in finance. They will play a crucial role in managing financial records, ensuring accurate data entry. The post holder will ideally be proficient in Quick Books accounting software and have a strong understanding of financial processes. They will be able to produce account reports as required by the business and assist in budgeting.
Main duties of the job
- Maintain and update financial records using Quick Books
- Perform data entry tasks with a high level of accuracy and attention to detail
- Manage and maintain Quick Books account package
- Manage accounts receivable and payable in a timely manner, ensuring unpaid invoices are chased up
- Assist the Practice Manager Finance Lead to prepare monthly, quarterly reports, cashflow forecasts and budgeting
- Bank statement reconciliation
- Banking
- Prepare service charge spreadsheets and reconciliation
- Keep records of invoices and remittances
- Proactively chase up debtors
- Identify and address account discrepancies
- Payroll Admin including staff salaries, sickness absence etc
- Assisting with preparation of annual year end accounts reports
- Assist in preparing financial reports and documentation for audits.
- Any other associated finance and accounting tasks
About us
Wyvern Health PCN is a group of 3 Surgeries in Swindon supporting almost 28,000 patients who is looking to recruit an innovative and self motivated Book Keeper.
The Partnership incorporates Old Town Surgery, Priory Road Medical Centre and Lawn Medical Centre.
The PCN has 10 GP Partners with an extensive team supporting them.
We are a supportive, personable and welcoming team, who put our patients at the heart of everything we do.
We really value our staff and adopt a family feel and partnership approach culture.
Job description
Job responsibilities
Responsibilities
- Create and update spreadsheets when required
- Set up payments in bank account for weekly payment run
- Create Bills in Quick Books
- Assist with PCN finance
- Identify payments and income to match in Quick Books
- Maintain supplier code list
- Balance monthly petty cash
- Manage accounts receivable and payable
- Review and process reimbursements
- Assist in budgets preparation
- Upload and keep records of invoices
- Identify and address account discrepancies
- Participate in payroll processes
- Assist with finances regarding Medical students/GP trainees
- Prepare service charge spreadsheets and reconciliation
- Assist with bank reconciliations
- Supporting preparing annual accounts
Requirements and skills
- Proven work experience as a Book keeper or Finance Administrator
- Hands-on experience with accounting software, like Quick Books
- Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
- Good understanding of bookkeeping procedures
- Time-management and organisation skills
- Confidentiality
Job description
Job responsibilities
Responsibilities
- Create and update spreadsheets when required
- Set up payments in bank account for weekly payment run
- Create Bills in Quick Books
- Assist with PCN finance
- Identify payments and income to match in Quick Books
- Maintain supplier code list
- Balance monthly petty cash
- Manage accounts receivable and payable
- Review and process reimbursements
- Assist in budgets preparation
- Upload and keep records of invoices
- Identify and address account discrepancies
- Participate in payroll processes
- Assist with finances regarding Medical students/GP trainees
- Prepare service charge spreadsheets and reconciliation
- Assist with bank reconciliations
- Supporting preparing annual accounts
Requirements and skills
- Proven work experience as a Book keeper or Finance Administrator
- Hands-on experience with accounting software, like Quick Books
- Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
- Good understanding of bookkeeping procedures
- Time-management and organisation skills
- Confidentiality
Person Specification
Qualifications
Essential
- Grade C or above in GCSE English and Maths
Desirable
- Institute of certified Book Keepers (ICB)
- Association of accounting technicians (AAT)
- International Association of Book Keepers (IAB)
- or equivalent qualification
Experience
Essential
- Finance or accounting knowledge and experience
- Understanding of financial regulations and internal control procedures
- Intermediate Excel skills
- Experience using financial software
- Attention to detail and accuracy in financial record keeping
- Ability to maintain confidentiality and handle sensitive information with integrity
Desirable
- Experience in General Practice
- Understanding of General Practice Finance
- Experience in Quick Books
- Ability to work autonomously and as part of a wider team
Person Specification
Qualifications
Essential
- Grade C or above in GCSE English and Maths
Desirable
- Institute of certified Book Keepers (ICB)
- Association of accounting technicians (AAT)
- International Association of Book Keepers (IAB)
- or equivalent qualification
Experience
Essential
- Finance or accounting knowledge and experience
- Understanding of financial regulations and internal control procedures
- Intermediate Excel skills
- Experience using financial software
- Attention to detail and accuracy in financial record keeping
- Ability to maintain confidentiality and handle sensitive information with integrity
Desirable
- Experience in General Practice
- Understanding of General Practice Finance
- Experience in Quick Books
- Ability to work autonomously and as part of a wider team
