Job summary
The HR Administrator provides comprehensive HR support across both practices, acting as the first point of contact for all staff HR queries. The role manages core administrative tasks throughout the employee lifecycle, including recruitment coordination, onboarding, preemployment checks, issuing contracts, and maintaining accurate HR records. They oversee annual leave and sickness reporting, support training compliance, and assist managers with employee relations matters such as disciplinaries, grievances, and documentation. The post holder coordinates the appraisal process, prepares meeting agendas and minutes, maintains HR systems, and ensures policies and procedures remain up to date and compliant with legislation. They contribute to inspections and reporting requirements while promoting confidentiality, professionalism, and a positive working environment.
Main duties of the job
The HR Administrator supports the full employee lifecycle across both practices, coordinating recruitment, preparing job adverts, application packs and contracts, and completing all preemployment checks. They maintain accurate HR records, update staff information, and ensure policies, job descriptions and compliance documents remain current. The role manages annual leave calculations, sickness reporting, returntowork interviews and training records, escalating issues when required. They assist managers with employee relations cases by preparing documentation, gathering evidence and supporting grievance or disciplinary processes. The post holder coordinates the appraisal process, prepares agendas and minutes for staff meetings, and provides routine HR guidance to staff. They maintain HR systems, support data submissions, assist with HRrelated inspection preparation, and uphold confidentiality, equality, and safe working practices.
About us
Spring Hill Practice and The Lawson Practice are two closely connected GP surgeries in NorthEast London that operate collaboratively, sharing aligned policies, governance frameworks and workforce standards. Both practices emphasise highquality, safe and effective care supported by robust training, appraisal and recruitment processes.
Spring Hill Practice is located on Belfast Road, N16 6UH and maintains a strong focus on patientcentred primary care delivered by a multidisciplinary team.
The Lawson Practice, based at Nuttall Street, N1 5HZ, shares governance structures and common policies with Spring Hill. The practices work jointly to ensure consistency in standards, support staff development, and maintain safe, compliant healthcare environments.
Together, they form an integrated primary care partnership committed to delivering accessible, comprehensive and continuously improving healthcare services.
Job description
Job responsibilities
Purpose of the Role
To provide comprehensive HR administrative support across both practices, ensuring efficient recruitment processes, accurate staff recordkeeping, and compliance with employment legislation and internal policies.
Key Responsibilities
1. Recruitment & Onboarding
- Support recruitment processes including adverts, packs, job descriptions.
- Coordinate interviews and administration.
- Complete preemployment checks: DBS, references, immunisations, righttowork.
- Prepare contracts and induction materials.
- Maintain joiner/leaver records.
2. HR Records & Compliance
- Maintain accurate HR information and staff data.
- Update staff contact lists and ensure data protection compliance.
- Maintain job descriptions and HR policies.
- Liaise with Peninsula for HR advice.
- Support CQC HRrelated readiness.
3. Attendance, Leave & Training
- Calculate annual leave and maintain records.
- Monitor sickness, collect certification, conduct returntowork interviews.
- Escalate absences via Bradford Factor.
- Track training compliance.
4. Employee Relations & Support
- Support managers with HR queries.
- Assist disciplinary and grievance processes.
- Prepare documentation and evidence.
- Provide routine HR guidance and references.
5. Appraisals & Engagement
- Support appraisal systems and recordkeeping.
- Prepare paperwork and maintain logs.
- Support staff meetings through agendas and minutes.
6. Reporting & Data Management
- Prepare HR data submissions.
- Maintain Intradoc 247 HR information.
General Responsibilities
- Maintain confidentiality.
- Follow health & safety procedures.
- Support equality, diversity and inclusion.
- Participate in ongoing professional development.
- Support quality improvement and communication.
Note: Duties may be amended in consultation with the post holder to meet service needs.
Job description
Job responsibilities
Purpose of the Role
To provide comprehensive HR administrative support across both practices, ensuring efficient recruitment processes, accurate staff recordkeeping, and compliance with employment legislation and internal policies.
Key Responsibilities
1. Recruitment & Onboarding
- Support recruitment processes including adverts, packs, job descriptions.
- Coordinate interviews and administration.
- Complete preemployment checks: DBS, references, immunisations, righttowork.
- Prepare contracts and induction materials.
- Maintain joiner/leaver records.
2. HR Records & Compliance
- Maintain accurate HR information and staff data.
- Update staff contact lists and ensure data protection compliance.
- Maintain job descriptions and HR policies.
- Liaise with Peninsula for HR advice.
- Support CQC HRrelated readiness.
3. Attendance, Leave & Training
- Calculate annual leave and maintain records.
- Monitor sickness, collect certification, conduct returntowork interviews.
- Escalate absences via Bradford Factor.
- Track training compliance.
4. Employee Relations & Support
- Support managers with HR queries.
- Assist disciplinary and grievance processes.
- Prepare documentation and evidence.
- Provide routine HR guidance and references.
5. Appraisals & Engagement
- Support appraisal systems and recordkeeping.
- Prepare paperwork and maintain logs.
- Support staff meetings through agendas and minutes.
6. Reporting & Data Management
- Prepare HR data submissions.
- Maintain Intradoc 247 HR information.
General Responsibilities
- Maintain confidentiality.
- Follow health & safety procedures.
- Support equality, diversity and inclusion.
- Participate in ongoing professional development.
- Support quality improvement and communication.
Note: Duties may be amended in consultation with the post holder to meet service needs.
Person Specification
Qualifications
Essential
- Experience providing HR administrative support in a busy organisation.
- Understanding of core HR processes, including recruitment, onboarding, and employment checks.
- Ability to maintain accurate HR records and handle confidential information sensitively.
- Strong organisational skills with the ability to prioritise workload and meet deadlines.
- Confident in handling staff queries and communicating clearly with colleagues at all levels.
- Working knowledge of employment legislation and HR policies.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Accuracy and attention to detail in documentation and data entry.
- Ability to work independently and as part of a team.
Desirable
- Experience working in a GP practice, NHS environment, or another regulated healthcare setting.
- Familiarity with DBS processes, immunisation checks, and statutory workforce requirements.
- Experience supporting disciplinary or grievance processes.
- Knowledge of appraisal systems or training compliance monitoring.
- Experience using HR systems such as Bright HR, Breathe HR or similar platforms.
- CIPD Level 3 qualification or working towards it.
- Understanding of CQC workforcerelated standards.
- Experience coordinating or minutetaking in staff or governance meetings.
Person Specification
Qualifications
Essential
- Experience providing HR administrative support in a busy organisation.
- Understanding of core HR processes, including recruitment, onboarding, and employment checks.
- Ability to maintain accurate HR records and handle confidential information sensitively.
- Strong organisational skills with the ability to prioritise workload and meet deadlines.
- Confident in handling staff queries and communicating clearly with colleagues at all levels.
- Working knowledge of employment legislation and HR policies.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Accuracy and attention to detail in documentation and data entry.
- Ability to work independently and as part of a team.
Desirable
- Experience working in a GP practice, NHS environment, or another regulated healthcare setting.
- Familiarity with DBS processes, immunisation checks, and statutory workforce requirements.
- Experience supporting disciplinary or grievance processes.
- Knowledge of appraisal systems or training compliance monitoring.
- Experience using HR systems such as Bright HR, Breathe HR or similar platforms.
- CIPD Level 3 qualification or working towards it.
- Understanding of CQC workforcerelated standards.
- Experience coordinating or minutetaking in staff or governance meetings.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.