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Medical Secretary

Bridge View Medical

Information:

This job is now closed

Job summary

Join our team as a Medical Secretary and contribute to providing exceptional healthcare services to our patients. As a key member of our support team, you will play a vital role in ensuring smooth operations within the Practice. We offer competitive compensation, excellent benefits, and a friendly and supportive work environment.

Although the role is ideally full time (37.5 hours Monday - Friday) we will be happy to consider applications from suitable candidates who can work 30 hours per week (over 4 or 5 days)

Main duties of the job

To provide efficient, high quality secretarial, administrative and support services to GPs and health professionals as required and to maintain office cover. This will involve word processing, audio typing skills with general clerical work.

About us

Bridge View Medical is a GP Practice with 4 sites in South Bristol. We care for c 38,000 patients by a team of 150 dedicated Partners and staff. We are a proud recipient of South Bristol Academy Teaching Practice Award 2021-22 for our outstanding contribution to medical teaching.

Date posted

26 September 2023

Pay scheme

Other

Salary

£22,500 to £24,800 a year depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

A1479-23-0018

Job locations

Malago Surgery

40 St. Johns Road

Bedminster

Bristol

BS34JE


Job description

Job responsibilities

Key Responsibilities:

  • Provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes typing letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and timely manner.
  • Process and maintain referrals using the E Referral System. Maintain all workstreams within the E Referral system.
  • Process dictation using the Lexacom system.
  • Establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
  • Process private work requests.
  • Retrieve medical records and process requests for the completion of medical/insurance records/photocopying and Subject Access Requests requests/checking of notes.
  • Raise invoices and receive payments for private work.
  • Receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
  • Ability to retrieve test results, clinic letters, discharge summaries from appropriate computer systems, or liaise with secondary care staff.

When applying, please indicate your preference and availability for working full time or part time.

If you meet the listed criteria listed and are interested in this position, please submit your resume along with a cover letter detailing your relevant experience. We look forward to reviewing your application!

Job description

Job responsibilities

Key Responsibilities:

  • Provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes typing letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and timely manner.
  • Process and maintain referrals using the E Referral System. Maintain all workstreams within the E Referral system.
  • Process dictation using the Lexacom system.
  • Establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
  • Process private work requests.
  • Retrieve medical records and process requests for the completion of medical/insurance records/photocopying and Subject Access Requests requests/checking of notes.
  • Raise invoices and receive payments for private work.
  • Receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
  • Ability to retrieve test results, clinic letters, discharge summaries from appropriate computer systems, or liaise with secondary care staff.

When applying, please indicate your preference and availability for working full time or part time.

If you meet the listed criteria listed and are interested in this position, please submit your resume along with a cover letter detailing your relevant experience. We look forward to reviewing your application!

Person Specification

Qualifications

Essential

  • GCSE with English & Maths at Level C and above

Skills

Essential

  • Computer Literate with working knowledge of MS office applications
  • Excellent organisational and communication (verbal & written) skills
  • Problem solving & task management skills

Experience

Essential

  • Previous experience working in an office
  • Administrative/secretarial experience (1+ year)

Desirable

  • Experience of working in health care services
  • Use of clinical systems software eg. EMIS,
  • GP Practice experience
Person Specification

Qualifications

Essential

  • GCSE with English & Maths at Level C and above

Skills

Essential

  • Computer Literate with working knowledge of MS office applications
  • Excellent organisational and communication (verbal & written) skills
  • Problem solving & task management skills

Experience

Essential

  • Previous experience working in an office
  • Administrative/secretarial experience (1+ year)

Desirable

  • Experience of working in health care services
  • Use of clinical systems software eg. EMIS,
  • GP Practice experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Bridge View Medical

Address

Malago Surgery

40 St. Johns Road

Bedminster

Bristol

BS34JE


Employer's website

https://bridgeviewmedical.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Bridge View Medical

Address

Malago Surgery

40 St. Johns Road

Bedminster

Bristol

BS34JE


Employer's website

https://bridgeviewmedical.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

HR Manager

Helen Walder

helen.walder1@nhs.net

01172995785

Date posted

26 September 2023

Pay scheme

Other

Salary

£22,500 to £24,800 a year depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

A1479-23-0018

Job locations

Malago Surgery

40 St. Johns Road

Bedminster

Bristol

BS34JE


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