PCN Finance Lead

Job description

Job responsibilities

FINANCIAL AND BUSINESS RESPONSIBILITES

The post holder will be responsible for the efficient use of departmental resources and will place requisitions for the PCN following the PCN finance policy, including:

Responsibility for all aspects of financial administration including transaction processing, ledger maintenance, payments and reconciliations as required

Provide reports for the PCN Board and other committees as appropriate and providing Board level assurance on all financial matters

Ensure the provision of a full financial management and planning service to budget holders within the PCN

Manage relationships with external audit, and maintain relationships with other professional advisers, including legal and banking representatives

Management of relationships with key suppliers against contractual KPIs as appropriate

Ensure the provision of reliable data quality to inform effective clinical and business decision making

To work alongside Practice Managers within the PCN for the setting up of new financial systems

Ensuring financial risks are recognised and appropriate action taken

Monitoring expenditure and identifying significant deviations from plan

Ensuring all claims are submitted in good time and payment made and received

Ensuring the practices allocation of resources is fair and equitable

Present financial plans, monitoring information and reports to the PCN [as required]

Support business development in the PCN, in terms of introducing new digital upgrades to clinical systems

COLLABORATIVE WORKING RELATIONSHIPS

The post holder will be expected to be an effective team member who can work alongside a variety of staff and stakeholders (internal & external) within the department. The post holder will be required to communicate information to and from external service users. This includes but is not limited to:

Participating in relevant internal and external working groups to provide, information and analytical advice to inform the development and delivery of the PCN business plans.

Work collaboratively across organisations to develop and implement project data collection systems that will provide accurate and timely data.

Communicate information and issues, including briefings and reports that develop and deliver business plans.

Maintaining excellent relationships across all member Practices.

DAY TO DAY RESPONSIBILITIES

The post holder is required to:

To produce, review and circulate relevant documents required for meetings.

Supporting the PCN Clinical Director and member practices to deliver PCN services.

To create and circulate exception reporting when required.

Supporting PCN members with all other reasonable administration requests.

Preparing agenda's for and taking minutes of PCN meetings when required.

Supporting and collating evaluation of PCN services to drive further improvements

LOCATION

The role will be based in the Gateshead area, primarily at Oxford Terrace & Rawling Road Medical Group but may require occasional working at the PCN member practice sites and also occasional travel to other external meetings in the Gateshead area. A driving license is required.

The post holder should be flexible in their working hours as attendance at meetings outside of their usual working hours may be required at times.

This job description may be reviewed in the light of changing organisational and service needs. Any changes will be fully discussed with the post holder. The post holder may also be required to carry out other work appropriate to the grade of the post.

Person Specification

Qualifications

Essential

• GCSE Grade A to C in English and Maths

Desirable

• Accountancy or bookkeeping qualification
• ECDL or similar qualification OR the ability to use Microsoft Office applications with above average capability with Word, Excel and PowerPoint.

Experience

Essential

• Knowledge of administrative procedures, project management or information analysis
• Basic knowledge of project principles
• Sound understanding of basic accounting and book-keeping.
• Working knowledge of at least one widely used accounting package

Desirable

• Previously worked in similar position within the public sector
• Able to use Microsoft Office applications with above average capability with Word, Excel and PowerPoint.

Communication skills

Essential

• Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills
• Ability to pull together comprehensive draft reports and letters

Analytical

Essential

• Problem solving skills and ability to respond to sudden unexpected
• demands
• Excellent time management skills with the ability to re-prioritise

Management and planning skills

Essential

• Skills for supporting project management
• Problem solving skills and ability to respond to sudden, unexpected
• demand
• Skills for managing aspects of projects ensuring they meet financial targets.
• Ability to work on own initiative and organise own workload with
• minimal supervision working to tight and often changing timescales

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Second Street Surgery

Address

Oxford Terrace Medical Group

1 Oxford Terrace

Gateshead

Tyne And Wear

NE8 1RQ

Employer's website

https://secondstreetsurgery.nhs.uk/ (Opens in a new tab)