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Queen Square Medical Practice

Scanning and Coding Data Clerk

The closing date is 30 September 2025

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Job summary

Queen Square Medical Practice is a friendly and dynamic GP surgery dedicated to providing high-quality patient care. We are looking for an efficient and detail-oriented Scanning and Coding Data Clerk to join our administrative team for 30 hours a week Monday-Friday.

The Scanning and Coding Data Clerk is responsible for processing patient records, ensuring documents are accurately scanned, coded, and assigned within our clinical system (EMIS). This role is essential in maintaining accurate patient data and supporting the smooth running of the practice.

Main duties of the job

Scan and upload patient-related documents into the clinical system Accurately code clinical data using Read/SNOMED codes using better letter Ensure patient records are maintained and updated in a timely manner Work closely with the administration and clinical teams to process incoming correspondence Handle confidential information in line with GDPR and practice policies Identify and flag any discrepancies or missing information

About us

Queen Square Medical Practice is a busy independent GP Practice based in Lancaster with a patient list of 16000. We have 8 GP partners and 5 Associate GP's who are supported by ANP's, paramedics, Pharmacists, Nurses, HCA's & Admin team. You will report to the Practice Manager/Practice Director.

Details

Date posted

12 September 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A1352-25-0011

Job locations

2 Queen Square

Lancaster

Lancashire

LA1 1RP


Job description

Job responsibilities

To be responsible for obtaining paper correspondence {post} from the hospital and electronic correspondence from where it is held.

To be responsible for all aspects of inserting correspondence into the electronic patient record {paper or electronic}

To be responsible for using the relevant software to workflow correspondence to the appropriate team member

To be responsible for all aspects of Read Coding/SNOMED history entries and entering other data into the specified electronic patient record in accordance with the guidelines specified by the partners.

To be aware of Quality & Outcome Framework Targets and Enhanced Services to ensure all relevant data is recorded in the correct area of the patient record to ensure targets are met.

To prioritise your workload and manage your time efficiently so timescales and deadlines are met.

Job description

Job responsibilities

To be responsible for obtaining paper correspondence {post} from the hospital and electronic correspondence from where it is held.

To be responsible for all aspects of inserting correspondence into the electronic patient record {paper or electronic}

To be responsible for using the relevant software to workflow correspondence to the appropriate team member

To be responsible for all aspects of Read Coding/SNOMED history entries and entering other data into the specified electronic patient record in accordance with the guidelines specified by the partners.

To be aware of Quality & Outcome Framework Targets and Enhanced Services to ensure all relevant data is recorded in the correct area of the patient record to ensure targets are met.

To prioritise your workload and manage your time efficiently so timescales and deadlines are met.

Person Specification

Qualifications

Essential

  • GCSE or equivalent English & Maths Grade C
  • General Admin experience.
  • Computer/keyboard skills.
  • Customer Service
  • Communication skills good verbal and written. Methodical and organised.
  • Well motivated. Calm
  • Ability to listen, good team-worker, flexible, reliable.
  • Ability to work under pressure
  • Flexibility to cover colleagues

Desirable

  • Evidence of continued personal development.
  • Knowledge of clinical computer system EMIS.
  • Use of telephone (Think Healthcare)
  • Knowledge of DOCMAN
  • Knowledge of Better Letter
  • Spreadsheets
Person Specification

Qualifications

Essential

  • GCSE or equivalent English & Maths Grade C
  • General Admin experience.
  • Computer/keyboard skills.
  • Customer Service
  • Communication skills good verbal and written. Methodical and organised.
  • Well motivated. Calm
  • Ability to listen, good team-worker, flexible, reliable.
  • Ability to work under pressure
  • Flexibility to cover colleagues

Desirable

  • Evidence of continued personal development.
  • Knowledge of clinical computer system EMIS.
  • Use of telephone (Think Healthcare)
  • Knowledge of DOCMAN
  • Knowledge of Better Letter
  • Spreadsheets

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Queen Square Medical Practice

Address

2 Queen Square

Lancaster

Lancashire

LA1 1RP


Employer's website

https://www.queensquare.org/ (Opens in a new tab)

Employer details

Employer name

Queen Square Medical Practice

Address

2 Queen Square

Lancaster

Lancashire

LA1 1RP


Employer's website

https://www.queensquare.org/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Manager

Janet Byrne

lscicb-mb.queensquare@nhs.net

01524843333

Details

Date posted

12 September 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A1352-25-0011

Job locations

2 Queen Square

Lancaster

Lancashire

LA1 1RP


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