Job responsibilities
Main duties of the job
Please see attached document for full job description
The Finance Manager is
accountable to the Practice Director for managing accounts transactions of the
practice on a day-to-day basis, ensuring services are maintained for patients
at all practice sites through estate management, effective business systems,
accurate reporting, business and financial information and supplier contract management.
The Finance Manager
will deliver against contracts and agreements for care and ensure all services
rendered are claimed for.
At a time of
considerable change and challenge for Primary Care the Finance Manager will
have a particular responsibility in ensuring the continued development of the Practice
through a thorough understanding of the funding regime for Primary Care, fully
accessing income streams and identifying new opportunities for the
organisation.
Job responsibilities
Partnership Finance:
Manage practice
accounts and seek to maximise income (QuickBooks)
Prepare accounts for
accountants and ensure end of quarter and end of year returns are completed for
pensions, tax and all financial systems
Ensure effective
budgeting and reporting to ensure up to date accounts available to support
financial health of partnership
Ensure payroll is run
effectively (Iris Payroll)
Maintain pensions
records of all employed staff including GP Partners
Manage financial
aspects of employment for all staff and locum staff
Through negotiation
with the commissioning authority (ICB) and NHS England ensure the practice
receives an appropriate and equitable allocation of resources
Understand and report
on the financial implications of contract and legislation changes
Prepare invoices and
collect money promptly
Make payments promptly
and record correctly
Ensure that expenses
are reasonable and best value for money
Manage practice
accounts; submit year-end and monthly figures promptly and liaise with the
Practice Director
Monitor cash-flow
Oversee the management
and reconciliation of bank accounts; negotiate and liaise with the practice
bankers
Ensure accurate
budgeting and accountancy systems are maintained
Run payments systems
for creditors and debtor management
Ensure all financial
processes are transparent and open for inspection
Monitor and reconcile income
and expenditure statements and purchase/sales ledger transactions
Manage appropriate
systems for handling and recording of cash and cheques and petty cash.
Report to the partners
on financial and operational performance KPIs
Liaise with practice
accountants/PCN business leads on financial affairs of the PCN.
Partnership Business performance:
In conjunction with the
Practice Director, act as lead for all estates management (four sites)
including negotiating with property services and ensuring best value for money.
In addition, the practice owns other properties with private interests, which
supports our core business.
Carry out regular
reviews and benchmarking of business aspects of the practice to identify areas
of innovation, improvement, and development
Ensure the practice is
delivering services in accordance with national and local regulation of primary
care so that the practice can demonstrate achievement of relevant standards of
care
Business governance -
ensure the business is run in accordance with all guidelines and legislation
e.g. health and safety, tax, finance etc.
Manage financial risk
by carrying out risk assessments where necessary and maintaining risk registers
with Practice Director
Support Business
Continuity Planning
Attend local and
regional meetings as agreed with Practice Director to ensure effective
understanding of existing and new opportunities and challenges
Work in conjunction
with IT Lead and IT suppliers to ensure effective use of all IT and telephony
systems through configuration, reporting on usage.
Identify and report to
partners regularly on key performance indicators.
Where appropriate use
local and national systems to benchmark the business aspects of the practice.
Ensure the business is
appropriately insured for all relevant aspects, seeking quotes and comparisons
as necessary.
Manage contracts for
key services to ensure best service and value for money and maintain productive
relationships with key service providers
Working with Practice Director,
attend, contribute to and feedback to partners on relevant locality and area
meetings to support Primary Care Network and identify opportunities and
threats.
Partnership income streams and IT:
Ensure that service-related
income is maximised, including via clinical system (EMIS) searches and analysis
of data. This includes income through the PCN, from QOF targets, flu targets,
IIF, DES and LES and any other services
Analyse and present
data to assist nursing and other teams in the efficient direction of resources
to maximise patient wellbeing
Maintain registration
policies and monitor patient turnover and capitation to ensure that financial
goals are met
Routinely monitor and
assess practice performance against patient access and demand management
targets
In conjunction with the
IT Lead, evaluate and plan practice IT implementation and modernisation with the
latest development in primary care IT and ensure that the practice has the
necessary IT equipment and efficient telephone systems and ensure that the
practice has effective IT data security, back-up, maintenance and disaster
recovery plans in place
Liaise with the ICB
regarding systems procurement, IT funding and national IT development
programmes.
Leadership and Change management:
Demonstrate leadership
and change management and support the capacity for both within teams. Support
the Practice Director in developing and implementing processes to support staff
morale, to achieve good levels of staff development and retention
Work with practice Director
and partners to develop new models of care and staffing structures to improve
service and financial efficiencies
Present ideas and
support others to develop areas for opportunity and effective functioning of
the business
Support Practice Director
to set agendas and make proposals to meetings; record appropriately for
professional and business governance and follow up actions.
Keep abreast of current
affairs and identify potential opportunities and threats.
Contribute to practice
strategy; formulate objectives and research and develop ideas for future
practice development
Develop and maintain
effective communication both within the practice and with relevant outside
agencies
Personal development:
To be aware of
national, local and practice quality standards for all aspects of general
practice
Having an excellent
working knowledge of and closely monitoring performance and quality targets
including but not limited to QOF, PMS, key performance indicators and other
locally agreed schemes and incentives
To take responsibility
for own developmental learning and performance
To participate in the
practice appraisal scheme
To attend educational
and other meetings as required
To undertake training
as required including mandatory and statutory training, core skills training
and ongoing developmental training
To recognise and
understand the roles and responsibilities of the whole primary health care team
To strive to maintain
quality within the practice and to alert other team members and line manager to
issues of quality and risk.
To assess own
performance and take accountability for own actions, either directly or under
supervision
To effectively manage
own time, workload, and resources.
This list
is not exhaustive and post holder is expected to be flexible according to the
partnership needs agreed by the GP partners.
