Job responsibilities
Key
Responsibilities:
HR
Administration
Support the HR Manager with day-to-day HR operations across multiple practice
sites.
Manage and maintain accurate employee records on HR systems, ensuring
compliance with GDPR and employment law.
Assist with end-to-end recruitment administration, including advertising
roles, shortlisting, coordinating interviews, issuing offer letters and
contracts.
Coordinate onboarding and induction for new starters.
Ensure the starters checklist has been fully actioned, including checks
for right to work, DBS and references and our internal operational starters
tasks.
Support leavers processes, including response to resignations, exit
interviews and record updates on the People HR platform.
Maintain HR policies and procedures, ensuring they are up to date and
accessible.
Support
managers in preparing for appraisals using our defined appraisal process and
tools.
Regular
checking of key HR processes such as absence, probation reviews, appraisals,
and training compliance.
Assist with the administration of payroll changes, sickness absence
reporting, and employee benefits.
Set and
act on reminders for updates to policies, upcoming probationary reviews,
appraisals etc
Support
the HR Manager with tasks related to TUPE
Regularly monitor the HR and Recruitment inboxes to
identify, prioritise, and respond to incoming correspondence, escalating
matters to relevant team members as required.
Systems
and Data Management
Act as the first point of contact for HR systems queries (e.g. TeamNet, People HR).
Maintain and update digital platforms for workforce planning, compliance
tracking, and reporting.
Support implementation of HR and operational systems, ensuring data
integrity and consistency.
Produce regular reports and analytics for the HR Manager and senior
management team.
Assist in identifying opportunities to streamline administrative
processes and improve data accuracy across systems.
Audit HR data for completeness,
compliance and data quality
General
Support
Provide administrative support for meetings, including notetaking and
action tracking.
Support internal communications relating to HR updates, policy changes
and training opportunities.
Liaise with site leads, practice managers and the wider
multidisciplinary team to ensure effective HR coordination across sites.
Attention to detail - detail
oriented mindset.
Undertake any other duties commensurate with the role and grade as
requested by the HR Manager.
This list
is not exhaustive, and all team members should be prepared to accept additional,
or surrender existing duties, to enable the efficient running of the
organisation.
Your individual
job plan will be agreed with your line manager.
This will be subject to change in accordance with the needs of the
organisation.
Key
Relationships:
Internal:
Members of the Senior Management team
Colleagues within The Bourne Health Partnership
External:
Other GP practices and practice groups
Other external organisations
Confidentiality / Data Protection / Freedom of
Information
Post holders must maintain the confidentiality of
information about patients, staff and other health service business in
accordance with the Data Protection Act of 1998. Post holders must not, without
prior permission, disclose any information regarding patients or staff. If any
member of staff has communicated any such information to an
unauthorised person,
those staff will be liable to disciplinary action up to and including
dismissal. Moreover, the Data Protection Act 1998 also renders an individual
liable for prosecution in the event of unauthorised disclosure of information.
Following the Freedom of Information Act (FOI) 2005,
post holders must
apply the organisations FOI procedure if they receive a written request for
information.
Information Governance
All staff must comply with information governance
requirements. These includes statutory responsibilities (such as compliance
with the Data Protection Act), following national guidance (such as the NHS
Confidentiality Code of Practice) and compliance with local policies and
procedures (such as the Trust's Confidentiality policy). Staff are responsible
for any personal information (belonging to staff or patients) that they access
and must ensure it is stored, processed and forwarded in a secure and appropriate
manner
Equal Opportunities
Post holders must at all times fulfil their
responsibilities with regard to The Bourne Partnerships Equal Opportunities
Policy and equality laws.
Health and Safety
All post holders have a responsibility, under the
Health and Safety at Work Act (1974) and subsequently published regulations, to
ensure that The Bourne Partnerships health and safety policies and procedures
are complied with to maintain a safe working environment for patients, visitors
and employees.
Infection Control
All post holders have a personal obligation to act to
reduce healthcare-associated infections (HCAIs). They must attend mandatory
training in Infection Control and be compliant with all measures required to
reduce HCAIs. All post holders must comply with the Partnerships Infection
Control Policies, including those that apply to their duties, such as Hand
Decontamination Policy and Personal Protective Equipment Policy. Risk
Management All post holders have a responsibility to report risks such as
clinical and non-clinical accidents or incidents promptly. They are expected to
be familiar with The Bourne Partnerships use of risk assessments to predict and
control risk, as well as the incident reporting system for learning from
mistakes and near misses in order to improve services. Post holders must also
attend training identified by their manager or stated to be mandatory.
Flexible Working
As an organisation we are committed to developing our
services in ways that best suit the needs of our patients. This means that some
staff groups will increasingly be asked to work a more flexible shift pattern
and multiple sites so that we can offer services in the evenings or at
weekends.
Safeguarding children and vulnerable adults
Post holders have a general responsibility for
safeguarding children and vulnerable adults in the course of their daily duties
and for ensuring that they are aware of the specific duties relating to their
role.
Sustainability
It is the responsibility of all staff to
minimise the
environmental impact by recycling wherever possible, switching off lights,
computers monitors and equipment when not in use, minimising water usage and reporting faults
promptly.
Smoking Policy
The Bourne Partnership is committed to providing a
healthy and safe environment for staff, patients and visitors. Staff are
therefore not permitted to smoke on
organisational property.
