Job summary
Hours of work - 22.5 hours per week
- Monday - 8:30am until 5:00pm with 1 hour for lunch
- Tuesday - 8:30am until 5:00pm with 1 hour for lunch
- Friday - 8:30am until 5:00pm with 1 hour for lunch
This vacancy is to join an experienced team of administrators, providing support to GPs and other clinicians, to ensure the seamless management of incoming mail, reports and general correspondence.
The role is an essential one to ensure we are able to view and appropriately action items received from patients, hospitals and healthcare professionals from a range of providers, to facilitate excellent ongoing patient care.
Main duties of the job
- Ensure correspondence, reports, results etc. are filed in correct records.
- To maintain the computerised clinical system in an accurate and secure manner.
- To provide cover for members of the team during periods of sickness and annual leave, if required.
- To receive and dispatch mail and maintain a pending system.
- To scan all third party correspondence onto the clinical system - training will be given.
- To workflow correspondence to a patients usual GP and correctly file it into the patients medical records into the clinical system
- Add all relevant data from third party correspondence into patients medical records.
- File and add all relevant data from the electronic documents into the patients medical record into the clinical system.
- Monitor and action any tasks within the clinical system.
About us
Here at Bourne Galletly Medical Practice, we are a hardworking, friendly and close knit team. You can expect to be well trained and well supported at work.
We take our responsibilities seriously and our CQC rating of 'Outstanding' at our last inspection is something we are immensely proud of.
Job description
Job responsibilities
- Ensure correspondence, reports, results etc. are filed in correct records.
- To maintain the computerised clinical system in an accurate and secure manner.
- To provide cover for members of the team during periods of sickness and annual leave, if required.
- To receive and dispatch mail and maintain a pending system.
- To scan all third party correspondence onto the clinical system - training will be given.
- To workflow correspondence to a patients usual GP and correctly file it into the patients medical records into the clinical system
- Add all relevant data from third party correspondence into patients medical records.
- File and add all relevant data from the electronic documents into the patients medical record into the clinical system.
- Monitor and action any tasks within the clinical system.
- Fulfil any additional tasks as required
- Complete ongoing training in order to provide cover to the wider Patient Services Team, including Reception and Medical Secretaries, and aspects of Clinical Audit, for example.
Job description
Job responsibilities
- Ensure correspondence, reports, results etc. are filed in correct records.
- To maintain the computerised clinical system in an accurate and secure manner.
- To provide cover for members of the team during periods of sickness and annual leave, if required.
- To receive and dispatch mail and maintain a pending system.
- To scan all third party correspondence onto the clinical system - training will be given.
- To workflow correspondence to a patients usual GP and correctly file it into the patients medical records into the clinical system
- Add all relevant data from third party correspondence into patients medical records.
- File and add all relevant data from the electronic documents into the patients medical record into the clinical system.
- Monitor and action any tasks within the clinical system.
- Fulfil any additional tasks as required
- Complete ongoing training in order to provide cover to the wider Patient Services Team, including Reception and Medical Secretaries, and aspects of Clinical Audit, for example.
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths
Desirable
- Experience of using SystmOne clinical system would be beneficial however full training will be given
- Experience in using Microsoft Office software in a professional setting
Person Specification
Qualifications
Essential
- GCSE grade A to C in English and Maths
Desirable
- Experience of using SystmOne clinical system would be beneficial however full training will be given
- Experience in using Microsoft Office software in a professional setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
