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Wargrave Surgery

Medical Secretary/Clinical Coder

The closing date is 22 October 2025

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Job summary

This dual role is essential to the smooth running of our clinical operations. You will provide efficient secretarial support to our clinicians and ensure accurate and timel clinical coding of patient records to support QOF, enhanced services, and data quality initiatives.

Main duties of the job

Medical Secretary Duties

  • Manage incoming and outgoing correspondence, including referrals, reports, and patient letters
  • Liaise with hospitals, community services, and other healthcare providers
  • Maintain confidentiality and uphold data protection standards
  • Provide comprehensive secretarial support to GPs and other clinicians
  • Maintain accurate patient records and uphold confidentiality standards
  • Support the practice with administrative tasks including document scanning, coding, and filing

Clinical Coding Duties

  • Accurately code clinical information using SNOMED CT
  • Assist with audits and data extraction for reporting and improvement
  • Accurately code clinical information from GP and hospital correspondence, pathology results, discharge summaries, and consultation notes using SNOMED CT.
  • Apply codes to reflect diagnoses, procedures, investigations, and relevant health indicators.
  • Ensure coded data supports effective patient recall, disease registers, and reporting tools.
  • Work with GPs and clinicians to clarify unclear terminology and ensure accurate record keeping.
  • Coordinate and manage all administrative tasks related to death processing.
  • Review incoming correspondence and clinical letters, accurately identify any actions required.
  • Ensure patient records are accurate, consistent, and updated in a timely manner.

About us

We are a small, friendly village practice set in the heart of rural West Berkshire, serving a close-knit patient population of approximately 8,000. Our welcoming and proactive NHS GP practice is committed to delivering high-quality, patient-centred care to our local community. Our multidisciplinary teamcomprising GPs, nurses, allied health professionals, and administrative staffworks collaboratively to ensure smooth and efficient service delivery.

Details

Date posted

24 September 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A1112-25-0003

Job locations

Victoria Road

Wargrave

Reading

RG108BP


Job description

Job responsibilities

We are seeking a dedicated and detail-oriented Medical Secretary/Clinical Coder to join our team in a busy NHS GP practice. This dual role involves providing comprehensive secretarial support to clinicians, including managing correspondence, referrals, and patient communications, while also ensuring accurate and timely clinical coding of patient records using Read Codes and SNOMED CT. The successful candidate will play a key part in maintaining data quality for QOF, IIF, and other performance frameworks, and will liaise with hospitals and community services to support seamless patient care. Strong organisational skills, proficiency in clinical systems such as EMIS Web or SystmOne, and a sound understanding of medical terminology and coding standards are essential. Experience in a primary care setting and relevant qualifications such as AMSPAR or clinical coding accreditation are highly desirable.

Job description

Job responsibilities

We are seeking a dedicated and detail-oriented Medical Secretary/Clinical Coder to join our team in a busy NHS GP practice. This dual role involves providing comprehensive secretarial support to clinicians, including managing correspondence, referrals, and patient communications, while also ensuring accurate and timely clinical coding of patient records using Read Codes and SNOMED CT. The successful candidate will play a key part in maintaining data quality for QOF, IIF, and other performance frameworks, and will liaise with hospitals and community services to support seamless patient care. Strong organisational skills, proficiency in clinical systems such as EMIS Web or SystmOne, and a sound understanding of medical terminology and coding standards are essential. Experience in a primary care setting and relevant qualifications such as AMSPAR or clinical coding accreditation are highly desirable.

Person Specification

Qualifications

Essential

  • Essential Criteria
  • Previous experience in a GP practice or primary care setting
  • Strong understanding of medical terminology and clinical coding systems
  • Proficiency in EMIS Web or similar clinical systems
  • Excellent organisational and communication skills
  • Ability to work independently and as part of a team
  • Commitment to patient confidentiality and data protection

Desirable

  • Desirable Qualifications
  • AMSPAR Medical Secretary Diploma or equivalent
  • Accredited Clinical Coding qualification
  • Knowledge of QOF, IIF, and NHS data requirements

Experience

Essential

  • Experience in medical administration, clinical coding, and working within a GP practice environment is required.
  • Familiarity with EMIS Web (or equivalent clinical systems), NHS referral processes, and an understanding of QOF and SNOMED CT coding standards will be essential to succeed in this role.

Desirable

  • Previous experience working in a GP surgery or primary care setting
  • Familiarity with EMIS Web, Docman, Ardens, or similar clinical systems
  • Understanding of NHS referral pathways, including e-RS and 2WW processes
  • Experience with clinical coding using Read Codes and SNOMED CT
  • Knowledge of QOF (Quality and Outcomes Framework) and IIF (Investment and Impact Fund)
  • AMSPAR Medical Secretary Diploma or equivalent qualification
  • Accredited clinical coding training or certification
  • Experience supporting multidisciplinary teams in a healthcare environment
  • Confidence handling sensitive patient data in line with GDPR and NHS confidentiality standard
Person Specification

Qualifications

Essential

  • Essential Criteria
  • Previous experience in a GP practice or primary care setting
  • Strong understanding of medical terminology and clinical coding systems
  • Proficiency in EMIS Web or similar clinical systems
  • Excellent organisational and communication skills
  • Ability to work independently and as part of a team
  • Commitment to patient confidentiality and data protection

Desirable

  • Desirable Qualifications
  • AMSPAR Medical Secretary Diploma or equivalent
  • Accredited Clinical Coding qualification
  • Knowledge of QOF, IIF, and NHS data requirements

Experience

Essential

  • Experience in medical administration, clinical coding, and working within a GP practice environment is required.
  • Familiarity with EMIS Web (or equivalent clinical systems), NHS referral processes, and an understanding of QOF and SNOMED CT coding standards will be essential to succeed in this role.

Desirable

  • Previous experience working in a GP surgery or primary care setting
  • Familiarity with EMIS Web, Docman, Ardens, or similar clinical systems
  • Understanding of NHS referral pathways, including e-RS and 2WW processes
  • Experience with clinical coding using Read Codes and SNOMED CT
  • Knowledge of QOF (Quality and Outcomes Framework) and IIF (Investment and Impact Fund)
  • AMSPAR Medical Secretary Diploma or equivalent qualification
  • Accredited clinical coding training or certification
  • Experience supporting multidisciplinary teams in a healthcare environment
  • Confidence handling sensitive patient data in line with GDPR and NHS confidentiality standard

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Wargrave Surgery

Address

Victoria Road

Wargrave

Reading

RG108BP


Employer's website

https://www.wargravesurgery.org.uk (Opens in a new tab)

Employer details

Employer name

Wargrave Surgery

Address

Victoria Road

Wargrave

Reading

RG108BP


Employer's website

https://www.wargravesurgery.org.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Manager

Amie Attwood

amie.attwood@nhs.net

01189405074

Details

Date posted

24 September 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A1112-25-0003

Job locations

Victoria Road

Wargrave

Reading

RG108BP


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