Job summary
An exciting opportunity has become available for a Senior Care Coordinator(Administrative) to join SAPA 5 Primary Care Network.
This post is for 24 hours per week.
The Admin Support
Care Coordinator will provide comprehensive administrative support to ensure
the effective and efficient running of the Primary Care Network (PCN). Working
closely with the Digital and Transformation Lead, Clinical Directors, and
member practices, the postholder will support the coordination of network
activities and contribute to the smooth delivery of primary care services for
the local population.
The role will
focus on providing day-to-day administrative and organisational support across
the PCN, including coordinating meetings, maintaining documentation, supporting
project administration, and liaising with stakeholders.
The postholder
will assist with operational processes and provide administrative support to
help deliver PCN priorities and initiatives, working collaboratively with
community partners and the wider network team to support SAPA5s vision and
values.
Main duties of the job
Provide day-to-day administrative support to the
Digital and Transformation Lead across network activities.
Support the smooth running of the network by
assisting with routine operational tasks and escalating issues where
appropriate.
Run and distribute monthly reports to support
IIF monitoring, income tracking, and project administration.
Provide administrative support for the
coordination and implementation of PCN projects and initiatives.
Organise meetings, manage diaries, prepare
agendas, and take and circulate accurate minutes.
Attend meetings as required to provide
administrative support and maintain effective communication with external
partners.
Assist with the preparation of business cases
and funding applications by gathering and collating relevant information and
data.
Support the fair and transparent allocation of
PCN-wide appointments and resources across member practices, using agreed
criteria such as waiting list size, practice list size, and service demand
data.
About us
SAPA 5 Primary Care Network (PCN) is a dynamic and forward-thinking network of practices committed to delivering high-quality, personalised care to our local community. At the heart of SAPA 5 is a strong culture ofteamwork, collaboration, and mutual support, where staff across different roles work closely together to make a meaningful difference in patients lives.
We pride ourselves on being afriendly and inclusive team, where every member is valued and encouraged to contribute ideas. Our working environment promotes open communication, respect, and a shared commitment to improving care for our population.
Job description
Job responsibilities
The Admin Support
Care Coordinator will provide comprehensive administrative support to ensure
the effective and efficient running of the Primary Care Network (PCN). Working
closely with the Digital and Transformation Lead, Clinical Directors, and
member practices, the postholder will support the coordination of network
activities and contribute to the smooth delivery of primary care services for
the local population.
The role will
focus on providing day-to-day administrative and organisational support across
the PCN, including coordinating meetings, maintaining documentation, supporting
project administration, and liaising with stakeholders.
The postholder
will assist with operational processes and provide administrative support to
help deliver PCN priorities and initiatives, working collaboratively with
community partners and the wider network team to support SAPA5s vision and
values.
Key Responsibilities
Provide day-to-day administrative support to the
Digital and Transformation Lead across network activities.
Support the smooth running of the network by
assisting with routine operational tasks and escalating issues where
appropriate.
Run and distribute monthly reports to support
IIF monitoring, income tracking, and project administration.
Provide administrative support for the
coordination and implementation of PCN projects and initiatives.
Organise meetings, manage diaries, prepare
agendas, and take and circulate accurate minutes.
Attend meetings as required to provide
administrative support and maintain effective communication with external
partners.
Assist with the preparation of business cases
and funding applications by gathering and collating relevant information and
data.
Support the fair and transparent allocation of
PCN-wide appointments and resources across member practices, using agreed
criteria such as waiting list size, practice list size, and service demand
data.
Other Responsibilities
Maintain regular communication with core member
practices, healthcare providers, local authorities, and other stakeholders to
support effective working relationships.
Provide administrative support to facilitate
clear communication and information sharing between the PCN and its
stakeholders.
Liaise with external organisations providing
staff to the PCN (e.g. SOAR, Sheffield Futures, Primary Care Sheffield and
Sheffield Teaching Hospitals) to ensure timely communication and coordination.
Provide administrative support to recruitment
processes, including preparing documentation and coordinating induction packs,
schedules, and training materials.
Provide day-to-day administrative support to
VCSE staff working within the network and assist in resolving or escalating
operational queries as appropriate.
Job description
Job responsibilities
The Admin Support
Care Coordinator will provide comprehensive administrative support to ensure
the effective and efficient running of the Primary Care Network (PCN). Working
closely with the Digital and Transformation Lead, Clinical Directors, and
member practices, the postholder will support the coordination of network
activities and contribute to the smooth delivery of primary care services for
the local population.
The role will
focus on providing day-to-day administrative and organisational support across
the PCN, including coordinating meetings, maintaining documentation, supporting
project administration, and liaising with stakeholders.
The postholder
will assist with operational processes and provide administrative support to
help deliver PCN priorities and initiatives, working collaboratively with
community partners and the wider network team to support SAPA5s vision and
values.
Key Responsibilities
Provide day-to-day administrative support to the
Digital and Transformation Lead across network activities.
Support the smooth running of the network by
assisting with routine operational tasks and escalating issues where
appropriate.
Run and distribute monthly reports to support
IIF monitoring, income tracking, and project administration.
Provide administrative support for the
coordination and implementation of PCN projects and initiatives.
Organise meetings, manage diaries, prepare
agendas, and take and circulate accurate minutes.
Attend meetings as required to provide
administrative support and maintain effective communication with external
partners.
Assist with the preparation of business cases
and funding applications by gathering and collating relevant information and
data.
Support the fair and transparent allocation of
PCN-wide appointments and resources across member practices, using agreed
criteria such as waiting list size, practice list size, and service demand
data.
Other Responsibilities
Maintain regular communication with core member
practices, healthcare providers, local authorities, and other stakeholders to
support effective working relationships.
Provide administrative support to facilitate
clear communication and information sharing between the PCN and its
stakeholders.
Liaise with external organisations providing
staff to the PCN (e.g. SOAR, Sheffield Futures, Primary Care Sheffield and
Sheffield Teaching Hospitals) to ensure timely communication and coordination.
Provide administrative support to recruitment
processes, including preparing documentation and coordinating induction packs,
schedules, and training materials.
Provide day-to-day administrative support to
VCSE staff working within the network and assist in resolving or escalating
operational queries as appropriate.
Person Specification
Experience
Essential
- Experience using Microsoft Office packages (Excel, Outlook, Teams, SharePoint)
Desirable
- Previous experience working in an administrative role within healthcare, primary care, or the NHS
- Experience supporting senior staff or managers with administrative tasks
- Familiarity with NHS systems (e.g. EMIS, SystmOne)
- Experience with minute-taking and organising meetings
- Experience coordinating diaries, appointments and events
- Understanding of confidentiality and data protection in a healthcare environment
Qualifications
Essential
- GCSE Grade A to C in English and Maths
Person Specification
Experience
Essential
- Experience using Microsoft Office packages (Excel, Outlook, Teams, SharePoint)
Desirable
- Previous experience working in an administrative role within healthcare, primary care, or the NHS
- Experience supporting senior staff or managers with administrative tasks
- Familiarity with NHS systems (e.g. EMIS, SystmOne)
- Experience with minute-taking and organising meetings
- Experience coordinating diaries, appointments and events
- Understanding of confidentiality and data protection in a healthcare environment
Qualifications
Essential
- GCSE Grade A to C in English and Maths
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.