Job summary
We are seeking a detail-oriented and
organised individual with great initiative to join our team as a Finance &
Business Administrator.
There is an opportunity for the right candidate to develop this role into a senior position.
We offer flexibility in terms of total hours worked and working pattern.
Main duties of the job
To deliver accurate, timely finance
administration and high quality general administration that supports safe,
efficient practice operations. The postholder will manage day to day
bookkeeping, income claims (e.g., CQRS), payroll coordination, supplier payments,
and financial reporting, while also contributing to front office admin tasks to
maintain excellent patient experience and compliance with NHS and CQC
standards
About us
Serving an inner city, ethnically diverse population of 15000 patients across 2 sites, the team are committed to delivering high
quality patient care in a challenging environment.
We have an established admin team supporting the management team who are keen to nurture the skills and development of our staff.
We are
an innovative and forward-thinking practice who support the training of GP Registrars, Student Nurses and Med Students.
Job description
Job responsibilities
Finance & Accounting
- Process supplier invoices; match to POs, obtain approvals, and resolve queries
- Raise patient and private invoices (e.g., medical reports, insurance forms), track receivables and chase debt
- Daily/weekly bank reconciliation, cash handling, petty cash control, and deposit logs
- Prepare accruals/prepayments, journals, and schedules for external accountants
- Maintain fixed asset register and depreciation records
- Prepare and submit CQRS claims (e.g., immunisations, enhanced services), validate remittance advice
- Support QOF data verification with the clinical/admin team
- Track PCSE/NHS England payments, item-of-service income, and any Locally Commissioned Services (LCS)
- Compile timesheets, overtime, and absence data; liaise with payroll providers
- Assist with VAT assessments (where applicable), HMRC submissions liaison via accountants
- Maintain budgets and forecasts with the Practice Manager/Partners
- Produce monthly finance dashboards: income vs plan, cost variance, overdue debt, cash position
- Manage supplier onboarding, negotiate pricing, oversee renewals (e.g., medical consumables, service contracts)
NHS Pension Scheme Administration
- Act as the practice lead for NHS Pension Scheme operations, ensuring compliance with NHS Business Services Authority (NHSBSA) requirements
- Maintain accurate pension records for all eligible staff, including starters, leavers, and changes in employment status
- Complete and submit monthly pension contributions schedules and reconcile deductions against payroll reports
- Liaise with payroll providers to ensure correct pension deductions and employer contributions
- Manage Annual Pension Returns and support staff with queries regarding pension membership, contributions, and Total Reward Statements
- Ensure timely submission of Type 1 and Type 2 certificates for GP partners and salaried GPs, coordinating with accountants where necessary
- Keep up to date with NHS Pension Scheme guidance and communicate changes to staff and management
- Maintain confidentiality and comply with GDPR and NHS Information Governance standards when handling pension data
Practice Administration
- Provide reception and back-office support during peaks; handle calls/emails, appointments, and patient queries professionally
- Maintain accurate records; follow GDPR/UK Data Protection and NHS IG requirements
- Support Subject Access Requests (SARs) and confidentiality policies
- Work collaboratively on data quality in clinical systems (e.g., EMIS Web, TPP SystmOne, Docman)
- Assist with evidence collation for CQC inspections
- Coordinate with the PCN, ICS/ICB, suppliers, and external accountants/payroll
- Support stock management, equipment/service contract tracking, and inventory checks
Job description
Job responsibilities
Finance & Accounting
- Process supplier invoices; match to POs, obtain approvals, and resolve queries
- Raise patient and private invoices (e.g., medical reports, insurance forms), track receivables and chase debt
- Daily/weekly bank reconciliation, cash handling, petty cash control, and deposit logs
- Prepare accruals/prepayments, journals, and schedules for external accountants
- Maintain fixed asset register and depreciation records
- Prepare and submit CQRS claims (e.g., immunisations, enhanced services), validate remittance advice
- Support QOF data verification with the clinical/admin team
- Track PCSE/NHS England payments, item-of-service income, and any Locally Commissioned Services (LCS)
- Compile timesheets, overtime, and absence data; liaise with payroll providers
- Assist with VAT assessments (where applicable), HMRC submissions liaison via accountants
- Maintain budgets and forecasts with the Practice Manager/Partners
- Produce monthly finance dashboards: income vs plan, cost variance, overdue debt, cash position
- Manage supplier onboarding, negotiate pricing, oversee renewals (e.g., medical consumables, service contracts)
NHS Pension Scheme Administration
- Act as the practice lead for NHS Pension Scheme operations, ensuring compliance with NHS Business Services Authority (NHSBSA) requirements
- Maintain accurate pension records for all eligible staff, including starters, leavers, and changes in employment status
- Complete and submit monthly pension contributions schedules and reconcile deductions against payroll reports
- Liaise with payroll providers to ensure correct pension deductions and employer contributions
- Manage Annual Pension Returns and support staff with queries regarding pension membership, contributions, and Total Reward Statements
- Ensure timely submission of Type 1 and Type 2 certificates for GP partners and salaried GPs, coordinating with accountants where necessary
- Keep up to date with NHS Pension Scheme guidance and communicate changes to staff and management
- Maintain confidentiality and comply with GDPR and NHS Information Governance standards when handling pension data
Practice Administration
- Provide reception and back-office support during peaks; handle calls/emails, appointments, and patient queries professionally
- Maintain accurate records; follow GDPR/UK Data Protection and NHS IG requirements
- Support Subject Access Requests (SARs) and confidentiality policies
- Work collaboratively on data quality in clinical systems (e.g., EMIS Web, TPP SystmOne, Docman)
- Assist with evidence collation for CQC inspections
- Coordinate with the PCN, ICS/ICB, suppliers, and external accountants/payroll
- Support stock management, equipment/service contract tracking, and inventory checks
Person Specification
Qualifications
Essential
- Minimum 5 GCSE including Maths & English
Desirable
- Financial/Bookkeeping Qualification
Experience
Essential
- Strong data entry skills with a high level of accuracy and attention to detail.
- Strong IT skills with a high proficiency in Microsoft Excel.
- Knowledge of financial services and basic principles of accounting.
- Excellent communication skills, both written and verbal.
- The ability to identify errors or concerns and take the appropriate actions.
- Knowledge and experience in accounting or book keeping and broad knowledge of payroll.
Desirable
- GP Practice Financial processes
- NHS Pension processes
- Proficiency in any form of accounting software
Person Specification
Qualifications
Essential
- Minimum 5 GCSE including Maths & English
Desirable
- Financial/Bookkeeping Qualification
Experience
Essential
- Strong data entry skills with a high level of accuracy and attention to detail.
- Strong IT skills with a high proficiency in Microsoft Excel.
- Knowledge of financial services and basic principles of accounting.
- Excellent communication skills, both written and verbal.
- The ability to identify errors or concerns and take the appropriate actions.
- Knowledge and experience in accounting or book keeping and broad knowledge of payroll.
Desirable
- GP Practice Financial processes
- NHS Pension processes
- Proficiency in any form of accounting software
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
