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IG Medical

Data Administrator

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This job is now closed

Job summary

An excellent opportunity has arisen to join our friendly and established Data Team.

This is a, mainly administrative, role responsible for the scanning and read-coding of medical information into the patients electronic healthcare record, summarising new patient medical records and being part of the recalls process for long term conditions. The successful candidate will need to have excellent attention to detail, good IT skills, work well both in a team and under own initiative and have a positive can do attitude. We offer a competitive salary, hours open to negotiation, Sovereign Healthcare Asset L2 which includes Store discounts, NHS Pension and 25 days holiday plus bank holidays.

In addition, the post-holder will also support the administration team, providing administrative support as required, in line with the needs of the practice. Hybrid working between home and office would be considered for the right candidate once fully trained and competent in the role. This would be 2 days at home and 3 days in the office weekly.

30-37.5hrs per week will be considered. Previous applicants need not apply.

Main duties of the job

Accurately read-coding data on SystmOne into the patient record. Identifying relevant clinical information documented in patient correspondence, coding appropriately in patient records, completing any detailed actions and forwarding documents on to other teams where required.

Accurately summarising new patient medical records onto SystmOne as per policy.

Assisting the recalls team to ensure patients with long term conditions are invited to appointments in a timely manner and follow up appropriately; this also links in with our Qof register to ensure the practice receives correct payments.

About us

IG Medical is situated in West Yorkshire, we have 2 sites Ilkley Moor Medical Practice set in the picturesque town of Ilkley and Grassington Medical Centre in the heart of the Yorkshire Dales. We are a training practice and are a caring, forward thinking, committed team, whose aim is to improve the health of our community by delivering high quality patient care, whilst maintaining a fulfilling working environment for all. Our patient list size is currently around 18000.

Our team consists of:

5 GP partners

12 Salaried GPs

2 Advanced Nurse practitioners

1 Advanced Clinical Practitioner

A nursing team which consists of both Practice Nurses and HCAs

Management team

Data Admin Team

Reception Admin Team

MSK Admin team

Details

Date posted

27 February 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A1053-25-0001

Job locations

7a

East Parade

Ilkley

West Yorkshire

LS29 8EZ


Grassington Medical Centre

9 Station Road

Grassington

Skipton

North Yorkshire

BD23 5LS


Ilkley Moor Medical Practice

Springs Lane

Ilkley

West Yorkshire

LS29 8TH


Job description

Job responsibilities

The following are the core responsibilities of the Data Administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

a. Accurately read-coding data on SystmOne into the patient record

b. Identifying relevant clinical information documented in patient correspondence, coding appropriately in patient records and completing any detailed actions

c. Being aware of Qof requirements when doing the above

d. Record sensitive information accurately eg HIV status, child protection register, safeguarding issues

e. File and store records as required

f. Photocopy documentation as required

g. Action all incoming faxes, emails and mail in a timely manner

h. Scanning of patient related documentation and attaching scanned documents to patients healthcare records

i. Input data into the patients healthcare records as necessary

j. Reviewing records and accurately producing a summary of the patients medical history

k. Reviewing progress of summarising ensuring practice targets are achieved

l. Maintain a clean, tidy, effective working area at all times

m. Support all clinical staff with general administrative tasks as requested

n. Full management of the long-term conditions reporting

o. Maintain a good working knowledge of current QOF and recall processes and requirements.

p. Administer the patient invitation process for long-term condition reviews and other appointments as required.

q. Monitoring patient recall and recall systems.

r. Ensure accurate report output.

s. Dealing with queries via email, telephone and SystmOne tasks relating to Long Term Conditions patients and recalls

t. Ensuring patient records are updated accordingly.

u. Liaising with the practice clinical team

v. Liaising with patients, relatives, hospitals and other agencies

Job description

Job responsibilities

The following are the core responsibilities of the Data Administrator. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

a. Accurately read-coding data on SystmOne into the patient record

b. Identifying relevant clinical information documented in patient correspondence, coding appropriately in patient records and completing any detailed actions

c. Being aware of Qof requirements when doing the above

d. Record sensitive information accurately eg HIV status, child protection register, safeguarding issues

e. File and store records as required

f. Photocopy documentation as required

g. Action all incoming faxes, emails and mail in a timely manner

h. Scanning of patient related documentation and attaching scanned documents to patients healthcare records

i. Input data into the patients healthcare records as necessary

j. Reviewing records and accurately producing a summary of the patients medical history

k. Reviewing progress of summarising ensuring practice targets are achieved

l. Maintain a clean, tidy, effective working area at all times

m. Support all clinical staff with general administrative tasks as requested

n. Full management of the long-term conditions reporting

o. Maintain a good working knowledge of current QOF and recall processes and requirements.

p. Administer the patient invitation process for long-term condition reviews and other appointments as required.

q. Monitoring patient recall and recall systems.

r. Ensure accurate report output.

s. Dealing with queries via email, telephone and SystmOne tasks relating to Long Term Conditions patients and recalls

t. Ensuring patient records are updated accordingly.

u. Liaising with the practice clinical team

v. Liaising with patients, relatives, hospitals and other agencies

Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths

Experience

Essential

  • Experience in a healthcare setting
  • Experience with SystmOne
  • Previous administration duties

Desirable

  • Experience in Primary Care
  • Previous clinical coding experience
Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths

Experience

Essential

  • Experience in a healthcare setting
  • Experience with SystmOne
  • Previous administration duties

Desirable

  • Experience in Primary Care
  • Previous clinical coding experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

IG Medical

Address

7a

East Parade

Ilkley

West Yorkshire

LS29 8EZ


Employer's website

https://www.igmedical.co.uk/ (Opens in a new tab)

Employer details

Employer name

IG Medical

Address

7a

East Parade

Ilkley

West Yorkshire

LS29 8EZ


Employer's website

https://www.igmedical.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Administration and Compliance Manager

Laura Meehan

Laura.Meehan@bradford.nhs.uk

01943604999

Details

Date posted

27 February 2025

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A1053-25-0001

Job locations

7a

East Parade

Ilkley

West Yorkshire

LS29 8EZ


Grassington Medical Centre

9 Station Road

Grassington

Skipton

North Yorkshire

BD23 5LS


Ilkley Moor Medical Practice

Springs Lane

Ilkley

West Yorkshire

LS29 8TH


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