HR Manager

Job description

Job responsibilities

1. Appraisals & Performance

a. Supporting line managers and partners to conduct appraisals to all staff, organising meetings, preparing paperwork and supporting non-clinical line managers with note taking.

b. Organise regular 1-2-1s, supervision or mentoring sessions of staff with line management.

c. Work with all non-clinical line managers to ensure all staff are performing at a high level and trained in line with their job description.

d. Support non-clinical line managers with performance management, absence and capability issues. Carrying out investigations where required. Supporting the line manager with any informal or formal meetings as required.

e. Support line managers to complete occupational health reviews and risk assessments including for all new appointments.

2. Recruitment, Enrolment, Induction & Offboarding

a. Manage all recruitment and selection processes of all staff, working with the HBAF to review and create job descriptions and person specifications, prepare adverts, support with shortlisting and organising interviews.

b. Create employment contracts and ensure all new starter paperwork is completed.

c. Ensuring any changes to employment contracts are recorded.

d. Create and plan for all new staff inclusive of temporary and permanent roles.

e. Ensure new starters are onboarded, mandatory training and occupational health records are obtained and completed.

f. Process DBS checks for all new starters.

g. Preparing induction & timetables for all students & training doctors with the Education and Teaching Leads

h. Ensuring exit interviews take place when offboarding a member of staff.

3. HR Systems & Documentation

a. Digitalisation and maintenance of all HR records inclusive of temporary and permanent staff.

b. Recording all staff absences and reporting trends and highlighting any concerns to HBAF.

c. Organising annual leave meetings for all areas of the practice ensuring staffing levels are maintained particularly during high patient footfall periods.

d. Keeping all occupational health records up to date.

e. Maintaining the staff training matrix and ensuring staff compliance

f. Be the point of contact for staff training online and face to face.

g. Ensuing all overtime and pay amendments are agreed prospectively, recorded and reported to HBAF in time for payroll cut off.

h. Work with line managers to ensure overtime is accounted for and inline with practice requirements and agreed budget.

4. HR Policies & Procedures

a. Aligning policies and procedures across both practices.

b. Keep all HR policies, procedures and staff handbook up to date in line with current legislation.

c. Ensuing the Locum packs for clinical staff are maintained and kept up to date in line with practice policy and procedures.

5. Staff Communication

a. Ensuring communication is maintained and regular updates are circulated to the team.

b. Organise staff social events with the support of other team members.

Person Specification

Experience

Essential

• A minimum of 2 years experience in a dedicated HR role
• Line manager experience

Desirable

• Experience of working in a healthcare setting

Skills & Personal Qualities

Essential

• Excellent communication skills (written and oral)
• Strong IT skills
• Clear, polite telephone manner
• Competent in the use of Office and Outlook
• Effective time management (planning and organising)
• Ability to work as a team member and autonomously
• Good interpersonal skills
• Problem solving and analytical skills
• Ability to follow policies and procedures
• Polite and confident
• Flexible and cooperative
• Motivated
• Forward thinker
• High levels of integrity and loyalty
• Sensitive and empathetic in distressing situations
• Ability to work under pressure
• Willingness to work flexible hours when required to meet work demands
• Enhanced Disclosure Barring Service (DBS) check

Desirable

• EMIS & Blue Stream/ TeamNet user skills
• Access to own transport and ability to travel across the locality on a regular basis, including to visit people in their own home

Qualifications

Essential

• GCSE Mathematics & English (C or above) or equivalent

Desirable

• CIPD Level 5 or equivalent level of HR experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

28 BEAUMONT STREET

Address

Northgate Health Centre

15 Market Street

Oxford

OX1 3EF

Employer's website

https://www.28beaumontstreet.co.uk/ (Opens in a new tab)