HR Assistant

Job description

Job responsibilities

Main Duties of the Role

Provide efficient and effective administrative support to the HR department

Support HR strategies, systems and processes to maintain positive employee relations

Administer the full recruitment lifecycle, including advertising roles, arranging interviews, preparing contracts and completing timely employment checks

Deliver a high-quality induction process for new starters by coordinating system access, paperwork and communication with internal teams

Support the appraisal process by prompting managers, collating paperwork and updating the Appraisal Tracker

Provide administrative support for payroll

Maintain DBS checks, safeguarding and CQC compliance, including renewals and mandatory training updates

Keep personnel records up to date using Practice Index and maintain the personnel filing system

Promote and help nurture a positive working environment

Support the review and updating of job descriptions, person specifications and HR policies

Maintain Practice Index records including sickness, annual leave, compassionate and unpaid leave

Communicate staff changes (new starters, leavers) in the Staff Data Bulletin

Support staff training requirements and maintain the staff handbook

Assist with sickness absence meetings, support plans and return-to-work documentation

Manage uniform and name badge orders, maintaining accurate records

Order and replace NHS Smartcards as required

Attend site meetings as necessary

Update and maintain Workforce Census data

Support and help coordinate staff events and training sessions

Monitor new starters probation reviews and flag concerns or required extensions

Review RTW documentation and escalate where needed

Always maintain confidentiality and professionalism

Ensure secure and timely destruction of personnel files and recruitment documents in line with guidelines

Manage parking permit processes, refunds and renewals

Oversee the ordering, payments and restocking of Doctors Bags for trainee inductions

Undertake any other reasonable duties as required

Person Specification

Experience

Essential

• Previous experience in an administrative or HR support role
• Experience in a healthcare or primary care setting (desirable)
• Experience with recruitment administration and onboarding processes
• Experience handling confidential and sensitive information

Qualifications

Essential

• GCSEs or equivalent in English and Maths
• HR experience or an HR-related qualification is required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

York Medical Group

Address

32 Clifton

YORK

YO30 6AE

Employer's website

https://www.yorkmedicalgroup.co.uk/ (Opens in a new tab)