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York Medical Group

Lead scheduler

Information:

This job is now closed

Job summary

The ideal candidate must be competent using Microsoft Excel and be computer literate, have an eye for detail and be able to work well within a team as well as solo.

This can be a very demanding role and changescan occur at any given time so flexibility, communication, organisation, accuracy and multi tasking are all key to the success of the role,

Main duties of the job

We are looking for a motivated, friendly, experienced individual to join our Scheduling Team and work alongside a team of three, in order to support with the planning and uploading of the schedules onto our clinical system.

Experience of using SystmOne would be an advantage, however training will be given to the right candidate

About us

York Medical Group (YMG) are a large, inner city practice and their own Primary Care Network serving a population of 44,000 over 8 sites and consider themselves as a forward thinking, innovative and driven team of professionals meeting the demands of patient care. We have a diversified workforce made up of GPs, ANPs, UCPs, Nurses, Assistant Practitioners, Health Care Assistants, Care Coordinators, Link Workers and Mental Health Workers.

Details

Date posted

26 January 2024

Pay scheme

Other

Salary

£11.63 to £12.55 an hour DOE

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

A0821-24-0000

Job locations

32 Clifton

YORK

YO30 6AE


Job description

Job responsibilities

Desirable Skills for Lead Role:

-Managing a team, ie conducting appraisals, return to work meetings, annual leave and ensuring the team's well-being.

-Liaising confidently between senior management teams and other department heads

-Workload management. Managing the team's inbox, the allocation of work and project support.

-Strong analytical skills with the ability to analyze data and make informed decisions

-Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously

Essential skills required:

-Communication skills to accurately convey important information over the phone, in person or via email or IM.

-Professionalism to communicate in a polite and timely manner

-Ability to quickly resolve scheduling and logistic conflicts

-Ability to accurately input data into spreadsheets such as excel- Attention to detail and accuracy in maintaining schedules and records

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job description

Job responsibilities

Desirable Skills for Lead Role:

-Managing a team, ie conducting appraisals, return to work meetings, annual leave and ensuring the team's well-being.

-Liaising confidently between senior management teams and other department heads

-Workload management. Managing the team's inbox, the allocation of work and project support.

-Strong analytical skills with the ability to analyze data and make informed decisions

-Excellent organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously

Essential skills required:

-Communication skills to accurately convey important information over the phone, in person or via email or IM.

-Professionalism to communicate in a polite and timely manner

-Ability to quickly resolve scheduling and logistic conflicts

-Ability to accurately input data into spreadsheets such as excel- Attention to detail and accuracy in maintaining schedules and records

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Person Specification

Qualifications

Essential

  • Good standard of general education
  • GCSE Mathematics C or above
  • GCSE English C or above

Desirable

  • RSA 11 Word Processing/Information Technology
  • European Computer Driving Licence

Experience

Essential

  • Practice experience of working with others
  • Experience of using own initiative
  • Experience of working within a General Practice office environment

Desirable

  • Practical experience of computerised recording system

Skills and Behaviours

Essential

  • Excellent communication skills (Written and Oral)
  • IT skills
  • Time Management and the ability to work to deadlines
  • Problem solving skills
  • Interpersonal skills
  • Smart, polite and confident
  • Planning and organising
  • Performing under pressure
  • Adaptability
  • Team working
  • Using initiative
  • Self motivated
  • Flexibility
  • Confidentiality
  • Interested in training others

Knowledge

Essential

  • A basic understanding of a General Practice environment

Desirable

  • Knowledge of SystmOne Clinical system
Person Specification

Qualifications

Essential

  • Good standard of general education
  • GCSE Mathematics C or above
  • GCSE English C or above

Desirable

  • RSA 11 Word Processing/Information Technology
  • European Computer Driving Licence

Experience

Essential

  • Practice experience of working with others
  • Experience of using own initiative
  • Experience of working within a General Practice office environment

Desirable

  • Practical experience of computerised recording system

Skills and Behaviours

Essential

  • Excellent communication skills (Written and Oral)
  • IT skills
  • Time Management and the ability to work to deadlines
  • Problem solving skills
  • Interpersonal skills
  • Smart, polite and confident
  • Planning and organising
  • Performing under pressure
  • Adaptability
  • Team working
  • Using initiative
  • Self motivated
  • Flexibility
  • Confidentiality
  • Interested in training others

Knowledge

Essential

  • A basic understanding of a General Practice environment

Desirable

  • Knowledge of SystmOne Clinical system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York Medical Group

Address

32 Clifton

YORK

YO30 6AE


Employer's website

https://www.yorkmedicalgroup.co.uk/ (Opens in a new tab)

Employer details

Employer name

York Medical Group

Address

32 Clifton

YORK

YO30 6AE


Employer's website

https://www.yorkmedicalgroup.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

HR Assistant

Stephanie Brennan

stephanie.brennan5@nhs.net

Details

Date posted

26 January 2024

Pay scheme

Other

Salary

£11.63 to £12.55 an hour DOE

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

A0821-24-0000

Job locations

32 Clifton

YORK

YO30 6AE


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