Job responsibilities
JOB TITLE: FINANCE MANAGE
REPORTS TO: PRACTICE MANAGER
HOURS: 25 hours per week
Job summary:
To manage the day-to-day functions of Finance to ensure the Practice operates in a profitable and cost-effective manner in keeping with the financial aspirations of the Partners. The post-holder will ensure that the practice maintains accurate records of its finances. He/she will work with the Practice Manager in the development and provision of practice administration and finance systems.
Main duties:
Contribute to the development of the annual Practice budget working with the Partners and Practice Manager to maximise income and minimise expenditure.
Ensuring accurate and up-to-date financial records are kept.
Monitoring income and expenditure and reporting to the Practice Manager.
With the Practice Manager develop and maintain administration and finance systems.
Produce regular financial reports, identifying and anticipating any risks to income and expenditure.
Processing of income and expenditure information.
Purchase and Sales Ledger processing including stock ordering and managment.
Pensions Management.
Control of Petty Cash.
Process Partner drawings as directed by the PM and Finance Partner.
Responsibilities:
Use of QuickBooks for monitoring and processing activities carried out within the team to include:
- Payments
- Receipts
- Invoicing
- Posting & Coding
- Bank reconciliation
- Cash flow and forecasting
- Monitoring performance against budgets
o Credit control
o Accounts reports
Assisting the Practice Manager with generating all appropriate schedules and documentation to allow the Practice accountants to produce the annual accounts and tax computations, liaising directly with the accountants as necessary.
Implementing the payroll process and working with our 3rd Party payroll provider.
Assist in the handling of necessary administration for new members of staff
Ensure personnel files are complete, organised and up-to-date.
Monitor practice staff holidays, sickness records. Update HR records and provide reports to managers and partners as necessary.
Ensure that all relevant funding is sought for any claimable/reimbursable amounts linked to any activities the practice undertakes such as Enhanced Services, GP training, CQRS, maternity locums, FP34 etc., completing and submitting ALL claims as directed.
Confidentiality
In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, Practice staff and other healthcare workers. They may also have access to information relating to the Practice as a business organisation. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the Practice may only be divulged to authorised persons in accordance with the Practice policies and procedures relating to confidentiality and the protection of personal and sensitive data
Quality
The post-holder will strive to maintain quality within the Practice, and will:
Alert other team members to issues of quality and risk
Assess own performance and take accountability for own actions, either directly or under supervision
Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
Work effectively with individuals in other agencies to meet patients needs
Effectively manage own time, workload and resources
Communication
The post-holder should recognise the importance of effective communication within the team and will strive to:
Communicate effectively with other team members
Communicate effectively with suppliers and other organisations
Recognise peoples needs for alternative methods of communication and respond accordingly
Equality and Diversity
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a manner, which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Personal & Professional Development
The post-holder will participate in any training programme implemented by the Practice as part of this employment, such training to include:
Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work
Contribution to the Implementation of Services:
The post-holder will:
Apply Practice policies, standards and guidance
Discuss with other members of the team how the policies, standards and guidelines will affect own work
Participate in audit where appropriate
It is the responsibility of all staff to ensure that they follow the policies and procedures, which apply to them as part of their employment with the Practice.
This job description is not exhaustive and may be adjusted periodically after review and consultation. The post-holder will also be expected to carry out any reasonable duties, which may be requested from time-to-time.
This job description will be agreed between the jobholder and the manager to whom he/she is responsible. It may be reviewed in light of experience, changes and developments during the on-going appraisal and performance review process.