Job summary
Are you a motivated person with a good level of computer knowledge and great communication and organisational skills?
We are looking for a Full Time Practice Administrator to work alongside the Management Team over 5 days. Monday, Wednesday, Thursday 08.00am to 4.00pm, Tuesday 08.00am-02.30pm and Friday 08.00am to 05.00pm with a half hour lunch break on each day. The successful
candidate must also have the ability to work on their own initiative and be
organised.
Benefits will include 4 Weeks Annual
Leave plus Bank Holidays, the NHS Pension Scheme and uniform supplied.
Main duties of the job
Main Responsibilities:
Schedule and invite attendees for the following meetings:
Communication
Clinical Incident/Near Miss Meeting
Safeguarding Meetings
Patient Working Group Meetings
Clinical Meeting
Staff Meetings
Staff Group Meetings
Create agendas and maintain actions lists for each meeting. Minute Patient Participation Group meetings and circulate minutes.
Appointments
- Create Templates and Implement changes on Emis Templates
- Arrange Room Allocation
- Ensure we are meeting Extended Hours requirements on a monthly basis
- Ensure all Annual Leave is covered for clinics GPs, Nurses, ACT
- Arrange Stoma/Respiratory/Physiotherapy/Sene clinics as required.
- Arrange Minor Operations and Family Planning Clinics.
Drug Stock Checks and Ordering
Adhoc
- Put vaccinations away when delivered following cold chain process
- Take payment from patients for private services
- Liaise with Care Home Administrator to arrange monthly GP Care Home Visits
- Scanning, Logging and Filing of Staff Training Certificates
- Put onto the Accounts software invoices received
- Audit Fridge monitoring to ensure fridges checked each day
- Ensure Clinical Room Curtains are cleaned on rotation
- Assist the Office with the annual review of the Practice Protocols
- Maintain Personnel Files
- Maintain Prescription Supplies
- Assit with IT Problems
- Oversee monthly health promotion display
Perform any other duties assigned by the Office Manager and Practice Manager
About us
Bethesda Medical Centre is a forward thinking GP Surgery that aims to provide
good medical care with respect and understanding for our patients and staff.
The Bethesda Medical Centre is purpose
built and situated on a cliff top in Cliftonville on the outskirts of Margate.
The practice team consists
of 12 doctors (4 partners and 8 salaried GPs), 3 Nurses, 2 Nursing Associates, 4 HCAs, the Acute Care Team, and admin
& ancillary staff. We also have attached staff who are based at the
practice or visit, and these include:- Mental Health Nurses, Social Prescribers, Ultrasound,
Physiotherapists, Ophthalmologists and Headache specialists who hold weekly clinics at the Centre.
Job description
Job responsibilities
Main Responsibilities:
Schedule and invite attendees for the following meetings:
Communication
Clinical Incident/Near Miss Meeting
Safeguarding Meetings
Patient Working Group Meetings
Clinical Meeting
Staff Meetings
Staff Group Meetings i.e Nurses Meeting
Create agendas and maintain actions lists for each meeting. Minute Patient Participation Group meetings and circulate minutes.
Appointments
- Create Templates and Implement changes on Emis Templates
- Arrange Room Allocation
- Ensure we are meeting Extended Hours requirements on a monthly basis
- Ensure all Annual Leave is covered for clinics GPs, Nurses, ACT
- Arrange Stoma/Respiratory/Physiotherapy/Sene clinics as required.
- Arrange Minor Operations and Family Planning Clinics.
Drug Stock Checks and Ordering
Adhoc
- Put vaccinations away when delivered following cold chain process
- Take payment from patients for private services
- Liaise with Care Home Administrator to arrange monthly GP Care Home Visits
- Scanning, Logging and Filing of Staff Training Certificates
- Put onto the Accounts software invoices received
- Audit Fridge monitoring to ensure fridges checked each day
- Ensure Clinical Room Curtains are cleaned on rotation
- Assist the Office with the annual review of the Practice Protocols
- Maintain Personnel Files
- Maintain Prescription Supplies
- Assit with IT Problems
- Oversee monthly health promotion display
Perform any other duties assigned by the Office Manager and Practice Manager
Job description
Job responsibilities
Main Responsibilities:
Schedule and invite attendees for the following meetings:
Communication
Clinical Incident/Near Miss Meeting
Safeguarding Meetings
Patient Working Group Meetings
Clinical Meeting
Staff Meetings
Staff Group Meetings i.e Nurses Meeting
Create agendas and maintain actions lists for each meeting. Minute Patient Participation Group meetings and circulate minutes.
Appointments
- Create Templates and Implement changes on Emis Templates
- Arrange Room Allocation
- Ensure we are meeting Extended Hours requirements on a monthly basis
- Ensure all Annual Leave is covered for clinics GPs, Nurses, ACT
- Arrange Stoma/Respiratory/Physiotherapy/Sene clinics as required.
- Arrange Minor Operations and Family Planning Clinics.
Drug Stock Checks and Ordering
Adhoc
- Put vaccinations away when delivered following cold chain process
- Take payment from patients for private services
- Liaise with Care Home Administrator to arrange monthly GP Care Home Visits
- Scanning, Logging and Filing of Staff Training Certificates
- Put onto the Accounts software invoices received
- Audit Fridge monitoring to ensure fridges checked each day
- Ensure Clinical Room Curtains are cleaned on rotation
- Assist the Office with the annual review of the Practice Protocols
- Maintain Personnel Files
- Maintain Prescription Supplies
- Assit with IT Problems
- Oversee monthly health promotion display
Perform any other duties assigned by the Office Manager and Practice Manager
Person Specification
Qualifications
Essential
- GCSE English and Maths level C/4 or above
- Good Communication Skills
- Well Presented and Organised
- Ability to work under self-direction and to targets
Desirable
- Experience of work in General Practice
- Experience of working in a team
- Previous knowledge of EMIS Web
Person Specification
Qualifications
Essential
- GCSE English and Maths level C/4 or above
- Good Communication Skills
- Well Presented and Organised
- Ability to work under self-direction and to targets
Desirable
- Experience of work in General Practice
- Experience of working in a team
- Previous knowledge of EMIS Web
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.