Job summary
Hanham Health are looking for a finance focused business and administrative support assistant. The post-holder will need to be flexible, well-organised, able to manage competing deadlines and provide project support as required.
Some aspects of the role will involve handling confidential information with discretion, sensitively and this will need to be safeguarded appropriately.
The role will work closely with all parts of the organisation and may be required to cover other roles from time to time depending on the needs of the business. There may be a possibility of supporting the wider Business Support Unit team with premises and facilities management and procurement matters, HR, administration, policies and procedures and patient communication and engagement.
The post-holder will need to be flexible, well-organised, able to manage competing deadlines and provide project support as required.
Some aspects of the role will involve handling confidential information with discretion, sensitively and this will need to be safeguarded appropriately.
The role will work closely with all parts of the organisation and may be required to cover other roles from time to time depending on the needs of the business.
Main duties of the job
- Manage day-to-day bookkeeping tasks, including accounts payable & receivable
- Reconcile bank account and maintain accurate financial record on Xero
- Assist in the preparation of monthly accounts and financial reports
- Support budgeting, forecasting and cash flow monitoring
- Monthly payroll processing and administration support
- Maintaining accurate petty cash records
- Managing finance related queries
- Supporting the Business Support Unit when required
About us
Hanham Health is a large, forward-thinking GP practice in South Gloucestershire operating over four sites Hanham Surgery, Oldland Surgery, Almondsbury Surgery and Pilning Surgery. We offer a high standard of service to our patients and embrace different ways of working and new initiatives.
We invest heavily in our team members and training opportunities are encouraged.
Job description
Job responsibilities
Essential Skills
- Bookkeeping experience
- Excellent communication skills (verbal & written)
- Proficient in using Xero, Excel & MS Office suite
- Ability to self-motivate, organise and prioritise workload to meet deadlines
- Ability to use own judgment and common sense
- Ability to work independently as well as part of a team
- Emotionally intelligent aware of the impact of emotions of self and others in work situations
- Ability to handle sensitive information confidentially
- Working accurately under pressure
- Knowledge of health & safety at work
- Full driving licence with access to a vehicle to enable travel between sites
Desirable
- Experience of providing general finance administrative support
- Experience of use of EMIS Web
- Customer service qualification
- Writing and updating formal company and documents for contract liaison
- Facilities management
- Procurement
- Reliable and trustworthy
- Adaptable
- Team Player
- Common Sense
- Methodical
- Organised/Accuracy
- Conscientious
- Sense of Humour
- Problem solving
- Good judgement
- Good general level of education
- Flexible approach and willingness to adjust to the needs of the practice
Job description
Job responsibilities
Essential Skills
- Bookkeeping experience
- Excellent communication skills (verbal & written)
- Proficient in using Xero, Excel & MS Office suite
- Ability to self-motivate, organise and prioritise workload to meet deadlines
- Ability to use own judgment and common sense
- Ability to work independently as well as part of a team
- Emotionally intelligent aware of the impact of emotions of self and others in work situations
- Ability to handle sensitive information confidentially
- Working accurately under pressure
- Knowledge of health & safety at work
- Full driving licence with access to a vehicle to enable travel between sites
Desirable
- Experience of providing general finance administrative support
- Experience of use of EMIS Web
- Customer service qualification
- Writing and updating formal company and documents for contract liaison
- Facilities management
- Procurement
- Reliable and trustworthy
- Adaptable
- Team Player
- Common Sense
- Methodical
- Organised/Accuracy
- Conscientious
- Sense of Humour
- Problem solving
- Good judgement
- Good general level of education
- Flexible approach and willingness to adjust to the needs of the practice
Person Specification
Qualifications
Essential
- Bookkeeping experience (minimum 2 years)
- Excellent communication skills (verbal & written)
- Proficient in using Xero, Excel & MS Office suite
- Ability to self-motivate, organise and prioritise workload to meet deadlines
- Ability to use own judgment and common sense
- Ability to work independently as well as part of a team
- Emotionally intelligent aware of the impact of emotions of self and others in work situations
- Ability to handle sensitive information confidentially
- Working accurately under pressure
- Knowledge of health & safety at work
- Full driving licence with access to a vehicle to enable travel between sites
Desirable
- Experience of providing general finance administrative support
- Experience of use of EMIS Web
- Customer service qualification
- Writing and updating formal company and documents for contract liaison
- Facilities management
- Procurement
- Reliable and trustworthy
- Adaptable
- Team Player
- Common Sense
- Methodical
- Organised/Accuracy
- Conscientious
- Sense of Humour
- Problem solving
- Good judgement
- Good general level of education
- Flexible approach and willingness to adjust to the needs of the practice
Experience
Essential
- 2 years Bookkeeping experience
- Proficient in using Xero, Excel & MS Office suite
Desirable
- Experience of providing general finance administrative support
- Experience of use of EMIS Web
Person Specification
Qualifications
Essential
- Bookkeeping experience (minimum 2 years)
- Excellent communication skills (verbal & written)
- Proficient in using Xero, Excel & MS Office suite
- Ability to self-motivate, organise and prioritise workload to meet deadlines
- Ability to use own judgment and common sense
- Ability to work independently as well as part of a team
- Emotionally intelligent aware of the impact of emotions of self and others in work situations
- Ability to handle sensitive information confidentially
- Working accurately under pressure
- Knowledge of health & safety at work
- Full driving licence with access to a vehicle to enable travel between sites
Desirable
- Experience of providing general finance administrative support
- Experience of use of EMIS Web
- Customer service qualification
- Writing and updating formal company and documents for contract liaison
- Facilities management
- Procurement
- Reliable and trustworthy
- Adaptable
- Team Player
- Common Sense
- Methodical
- Organised/Accuracy
- Conscientious
- Sense of Humour
- Problem solving
- Good judgement
- Good general level of education
- Flexible approach and willingness to adjust to the needs of the practice
Experience
Essential
- 2 years Bookkeeping experience
- Proficient in using Xero, Excel & MS Office suite
Desirable
- Experience of providing general finance administrative support
- Experience of use of EMIS Web
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
