Medical Secretary

Purton Surgery

Information:

This job is now closed

Job summary

Purton Surgery is a well established friendly GP Surgery seeking a dedicated Medical Secretary to join our healthcare team. We are looking for someone to join us for 6 - 8 hours per week to work with our two experienced medical secretaries.

Main duties of the job

The Medical Secretary role is to provide general secretarial support to the Practice Manager, Doctors, and Healthcare Professionals. To assist GPs with processing patient referrals, to obtain results/information as necessary, and carry out other administrative tasks for the surgery.

Experience of working within the NHS is an advantage. Medical background preferred but not essential. Full support and training will be given.

The ideal candidate would have excellent word processing/Microsoft Windows skills. Experience of Lexacom and Systmone preferred, along with knowledge of Medical terminology. Strong attention to detail and accuracy. Experience of digital/audio typing. Good communication skills, both written and verbal. Able to work under pressure/prioritising work load. Strong work ethic to commit to deadlines and completion. Able to work independently, and as part of a team. Excellent organizational and multitasking skills. Must have ability to maintain confidentiality of patient information at all times.

About us

Purton Surgery is a friendly and supportive GP practice.

We have 9 GPs, along with a full compliment of clinical, administration and reception staff looking after our 11,000 patients.

Rated Good in latest CQC inspection.

Graded excellent in GP trainee re-approval visit

Scored over 95% patient satisfaction in National GP survey (above National and CCG average on all questions)

Over 98% of patients rated us extremely likely or likely to recommend to friends and family

Date posted

26 June 2024

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A0670-24-0003

Job locations

High Street

Purton

Swindon

SN5 4BD


Job description

Job responsibilities

Typing patient NHS and private referral letters, medical reports, patient support letters, invoices and responding to clinical correspondence from hospitals etc.

Raising referral requests on the e-Referral System.

Ensuring all urgent referrals are typed and processed within the required timeframe, and are processed via most appropriate channel ensuring all necessary documentation accompanies the referral to prevent referrals being rejected and held up in the process.

Contacting patient's for information in support of NHS funding applications required for some referrals.

Ensuring concise audit trail of work in patient's records on Systmone.

Communicating with hospitals and clinics regarding patient referrals.

Managing referral worklists on the e-Referral Service.

Dealing with day to day task queries from doctors and other staff members.

General office duties including but not limited to photocopying, emailing, answering telephone calls & dealing with queries.

Job description

Job responsibilities

Typing patient NHS and private referral letters, medical reports, patient support letters, invoices and responding to clinical correspondence from hospitals etc.

Raising referral requests on the e-Referral System.

Ensuring all urgent referrals are typed and processed within the required timeframe, and are processed via most appropriate channel ensuring all necessary documentation accompanies the referral to prevent referrals being rejected and held up in the process.

Contacting patient's for information in support of NHS funding applications required for some referrals.

Ensuring concise audit trail of work in patient's records on Systmone.

Communicating with hospitals and clinics regarding patient referrals.

Managing referral worklists on the e-Referral Service.

Dealing with day to day task queries from doctors and other staff members.

General office duties including but not limited to photocopying, emailing, answering telephone calls & dealing with queries.

Person Specification

Experience

Essential

  • Excellent communication skills (Written and oral)
  • Strong IT Skills
  • Audio typing
  • Clear, polite telephone manner
  • Competent in the use of Office and Outlook
  • Effective time management (planning and organising)
  • Ability to work as a team member and autonomously
  • Good interpersonal skills
  • Problem solving and analytical skills
  • Ability to follow policy and procedure

Desirable

  • SystmOne knowledge

Qualifications

Essential

  • Educated to GCSE level or equivalent

Desirable

  • Secretarial Qualification
Person Specification

Experience

Essential

  • Excellent communication skills (Written and oral)
  • Strong IT Skills
  • Audio typing
  • Clear, polite telephone manner
  • Competent in the use of Office and Outlook
  • Effective time management (planning and organising)
  • Ability to work as a team member and autonomously
  • Good interpersonal skills
  • Problem solving and analytical skills
  • Ability to follow policy and procedure

Desirable

  • SystmOne knowledge

Qualifications

Essential

  • Educated to GCSE level or equivalent

Desirable

  • Secretarial Qualification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Purton Surgery

Address

High Street

Purton

Swindon

SN5 4BD


Employer's website

https://www.purtonsurgery.co.uk/ (Opens in a new tab)

Employer details

Employer name

Purton Surgery

Address

High Street

Purton

Swindon

SN5 4BD


Employer's website

https://www.purtonsurgery.co.uk/ (Opens in a new tab)

For questions about the job, contact:

Practice Manager

Kai Howard

kai.howard@nhs.net

Date posted

26 June 2024

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A0670-24-0003

Job locations

High Street

Purton

Swindon

SN5 4BD


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