Scanning and Coding Administrator

Job description

Job responsibilities

Job title: Scanning and coding administrator

Reports to: Practice Manager

Job Summary:

To ensure that all incoming and internal patient correspondence is stored on/in the patients medical record and relevant information is coded.

To be able to locate documents as needed by the clinical and non-clinical staff.

To carry out administrative related tasks as delegated by the doctors and non- clinical staff.

Key Working Relationships

The range of individuals and organisations the post holder has contact with, how regularly and for what purpose:

Clinical Team - Daily, where relevant to documents scanning.

Prescriptions Team - Daily, where relevant to documents scanning.

Administration Team - Daily, where relevant to documents scanning.

Scanning duties and Responsibilities

Sort all incoming patient-related mail.

Scan/download patient-related documents onto their medical record using read codes as agreed by the clinical team.

Add any additional information about the source of the document.

Forward the document to the member of the clinical team who initiated the referral or who is most appropriate to receive the information.

Coding

Identify relevant clinical information contained in patient correspondence.

Code or free text the clinical information on to the patient record.

Deal with queries relating to coding.

General Responsibilities for All Staff

The post-holder is expected to:

Adhere to practice policies and procedures and relevant legislation including the requirements of any professional bodies.

Attend mandatory training as identified by the practice.

Highlight potential development areas.

The post-holder must maintain the confidentiality of information about patients staff and practice business in accordance with the Data Protection Act 2018 and Caldicott principles.

Employees must be aware of the responsibilities placed upon them under the Health and Safety at Work Act (1974), to ensure that the agreed safety procedures are carried out to maintain a safe environment for employees and visitors.

All members of staff have a responsibility to report all clinical and non-clinical accidents, incidents or near-misses promptly and when requested to co-operate with any investigations undertaken.

All members of staff have a responsibility to demonstrate due regard for safeguarding and promoting the welfare of children.

The practice has adopted an equal opportunities policy and all employees must be aware of their obligations to abide by the spirit and nature of the policy to avoid direct and indirect discrimination.

Person Specification

Experience

Essential

• A high level of accuracy and attention to detail.
• Experience in use of Emis Web.

Desirable

• Previous experience in scanning and coding role.
• Previous experience of working in a healthcare setting.

Qualifications

Essential

• GCSE Maths and English or equivalent.
• Commitment to professional development.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Saxon Spires Practice

Address

Saxon Spires Practice

Northampton Road

Brixworth

Northampton

NN6 9WU

Employer's website

https://www.saxonspires.co.uk/ (Opens in a new tab)