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Beaumont Elms Practice

Admin Manager

The closing date is 18 August 2025

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Job summary

We have recently merged two practices and are looking for an enthusiastic and confident individual to manage the day to day running of our growing admin team. The Admin Manager would work closely with the Operations Manager, Practice Manager, and HR and Reception Manager to effectively manage the workstreams in Admin.

Main duties of the job

Your main duties would be to monitor the workload across all our admin functions, assisting where need be and dealing with problems as they arise. You would also help with writing and implementing all procedures and protocols.

We would accept 30+ hours with this role.

This role is not eligible for sponsorship. Please do not apply if you need to be sponsored.

About us

The Beaumont Elms Practices are located over two sites. As an ever-growing practice with around 26,000 patients, we need an extra pair of hands to manage the workload that comes with this! Our friendly team is made up of around 70 people, some of which have worked for 19BS for 30 years!

Details

Date posted

01 August 2025

Pay scheme

Other

Salary

£14.50 to £15.50 an hour This is dependant on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A0616-25-0010

Job locations

Beaumont Street

Oxford

OX1 2NA


Botley Medical Centre

Elms Road

Oxford

OX2 9JS


Job description

Job responsibilities

The following are the core responsibilities of the Admin Manager. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels.

The Administration Manager is responsible for:

  • Overseeing the administration and support operations of the practice, ensuring staff achieve their primary responsibilities.
  • Line managing all administrative staff, supporting staff development, providing guidance and direction, ensuring staff are up to date with mandatory training, with the assistance of the HR Manager.
  • Being the first port of call for any issues which may arise, escalating to the practice manager if need be.
  • Completing staff appraisals as required
  • Identifying and delivering team training where required
  • Supporting the management team in the compilation of practice reports and the practice development plan
  • Developing, implementing and embedding efficient office processes and procedures
  • Acting as a focal point for the practice managing requests from external organisations such as the local police, solicitors, DVLA and other agencies
  • Managing leave for the admin team to ensure a balance between holiday and the smooth running of the practice
  • Flexing onto various stations where needed to help deal with pressure points across the practice.
  • Deputise for the operations/practice manager during periods of absence
  • Partake in audit as directed by the audit lead
  • Assist with QOF targets

Job description

Job responsibilities

The following are the core responsibilities of the Admin Manager. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels.

The Administration Manager is responsible for:

  • Overseeing the administration and support operations of the practice, ensuring staff achieve their primary responsibilities.
  • Line managing all administrative staff, supporting staff development, providing guidance and direction, ensuring staff are up to date with mandatory training, with the assistance of the HR Manager.
  • Being the first port of call for any issues which may arise, escalating to the practice manager if need be.
  • Completing staff appraisals as required
  • Identifying and delivering team training where required
  • Supporting the management team in the compilation of practice reports and the practice development plan
  • Developing, implementing and embedding efficient office processes and procedures
  • Acting as a focal point for the practice managing requests from external organisations such as the local police, solicitors, DVLA and other agencies
  • Managing leave for the admin team to ensure a balance between holiday and the smooth running of the practice
  • Flexing onto various stations where needed to help deal with pressure points across the practice.
  • Deputise for the operations/practice manager during periods of absence
  • Partake in audit as directed by the audit lead
  • Assist with QOF targets

Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths
  • High level communication skills
  • Management experience

Desirable

  • Knowledge of EMIS
  • Knowledge of workflow and clinical coding
  • Previous experience within GP/NHS
Person Specification

Qualifications

Essential

  • GCSE grade A to C in English and Maths
  • High level communication skills
  • Management experience

Desirable

  • Knowledge of EMIS
  • Knowledge of workflow and clinical coding
  • Previous experience within GP/NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Beaumont Elms Practice

Address

Beaumont Street

Oxford

OX1 2NA


Employer's website

https://www.beaumontelmspractice.co.uk/ (Opens in a new tab)

Employer details

Employer name

Beaumont Elms Practice

Address

Beaumont Street

Oxford

OX1 2NA


Employer's website

https://www.beaumontelmspractice.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Beau Papworth

beau.papworth@nhs.net

Details

Date posted

01 August 2025

Pay scheme

Other

Salary

£14.50 to £15.50 an hour This is dependant on experience

Contract

Permanent

Working pattern

Full-time

Reference number

A0616-25-0010

Job locations

Beaumont Street

Oxford

OX1 2NA


Botley Medical Centre

Elms Road

Oxford

OX2 9JS


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