Job summary
HR Assistant (Part-Time)
22.5 hours per week Monday, Wednesday, and Friday
Were looking for an organised and proactive HR Assistant to join our small, friendly HR team. This additional position will support the growing demands on the HR service and work closely with the HR Business Support Manager and our existing HR Assistant to provide a comprehensive and efficient HR administration service.
This is a busy and varied role, so youll need to be able to work accurately under pressure, manage conflicting priorities, and maintain strong attention to detail.
Youll be involved in a range of HR processes including recruitment, onboarding and maintaining accurate employee records.
Please note: Candidates invited to interview will be asked to complete a short administrative task to help us assess attention to detail, written communication, and accuracy.
Pay and Benefits:
- £23,000 £25,000 per annum (pro rata for part-time).
- Benefits include:
- NHS Pension Scheme eligibility
- 6 weeks Annual leave entitlement plus bank holidays and additional leave for long service
- Access to staff wellbeing and training opportunities
Main duties of the job
The
post holder will provide comprehensive administrative support to the Human
Resources function St Austell Healthcare.
Working closely with the HR Business Support Manager the HR Assistant
will support recruitment, onboarding, staff records management, training
compliance, and general HR administration.
They will ensure all HR activities are delivered in accordance with St
Austell Healthcare policies, employment legislation, and CQC requirements,
contributing to a supportive and efficient working environment for all staff.
About us
St Austell Healthcare has a strong
multidisciplinary team comprising GPs, ANPs, Nurses, Paramedics and Pharmacists
and an ethos for innovation and collaboration with health and social care
partners.
We are an award winning, happy team and take pride in our work and the
care we offer our 38,000 patients.
We are constantly seeking new ways of working to
enhance service provision and the patient experience, introducing new
technologies and methods of working to meet the expectations of our patient
group. We are ambitious and wish to provide the best service we can for the
people of St Austell and Mevagissey.
Job description
Job responsibilities
Main Duties and Responsibilities:
Recruitment and Onboarding:
- Support the full recruitment process, including updating job descriptions and adverts, posting vacancies on NHS Jobs and other platforms, and arranging interviews.
- Prepare and issue conditional offer letters and starter documentation.
- Ensure pre-employment checks are completed, including references, DBS, right to work and professional registration verification.
HR Administration:
- Set up and maintain accurate and confidential personnel records in line with GDPR and IG requirements
- Oversee the process for staff DBS checks, ensuring that all checks are carried out, recorded, and renewed within required timeframes and in line with SAH policies.
- Process changes to staff details, employment status or terms and conditions
- Maintain up to date HR database (Teamnet) and filing systems
- Support the preparation of HR reports for management, including absence and training compliance
- Other administrative tasks as and when required.
Training and Development
- Monitor and record completion of mandatory and role-specific training.
- Assist in coordinating staff appraisals and performance review documentation.
- Liaise with external training providers where required.
Payroll and Attendance Support
- Collate and verify sickness absence, and other pay-related information.
- Provide payroll data to the finance team in accordance with payroll deadlines.
Employee Relations and Communication
- Support staff engagement and wellbeing initiatives.
- Assist with internal communications and HR-related notices.
Compliance and Governance
- Ensure all HR processes comply with SAH employment standards, CQC regulations, and practice policies.
- Support audits and inspections related to workforce and HR compliance.
Job description
Job responsibilities
Main Duties and Responsibilities:
Recruitment and Onboarding:
- Support the full recruitment process, including updating job descriptions and adverts, posting vacancies on NHS Jobs and other platforms, and arranging interviews.
- Prepare and issue conditional offer letters and starter documentation.
- Ensure pre-employment checks are completed, including references, DBS, right to work and professional registration verification.
HR Administration:
- Set up and maintain accurate and confidential personnel records in line with GDPR and IG requirements
- Oversee the process for staff DBS checks, ensuring that all checks are carried out, recorded, and renewed within required timeframes and in line with SAH policies.
- Process changes to staff details, employment status or terms and conditions
- Maintain up to date HR database (Teamnet) and filing systems
- Support the preparation of HR reports for management, including absence and training compliance
- Other administrative tasks as and when required.
Training and Development
- Monitor and record completion of mandatory and role-specific training.
- Assist in coordinating staff appraisals and performance review documentation.
- Liaise with external training providers where required.
Payroll and Attendance Support
- Collate and verify sickness absence, and other pay-related information.
- Provide payroll data to the finance team in accordance with payroll deadlines.
Employee Relations and Communication
- Support staff engagement and wellbeing initiatives.
- Assist with internal communications and HR-related notices.
Compliance and Governance
- Ensure all HR processes comply with SAH employment standards, CQC regulations, and practice policies.
- Support audits and inspections related to workforce and HR compliance.
Person Specification
Qualifications
Essential
- Educated to GCSE grade C and above in Maths and English, or equivalent
Desirable
- CIPD Level 3 qualification or working towards
Skills
Essential
- Excellent written and verbal communication and interpersonal skills
- Strong organisational skills
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to prioritise workload and meet deadlines
Desirable
Personal Attributes
Essential
- Professional and approachable manner
- High attention to detail
- Ability to work as part of a team
- Commitment to equality, diversity, and inclusion
Desirable
- Interest in developing a career in HR within healthcare
Experience
Essential
- Previous experience in an administrative role
- Experience of working in a busy environment
-
- Awareness of confidentiality and data protection when handling sensitive information
Desirable
- Experience of working within a HR environment, preferably within healthcare
Person Specification
Qualifications
Essential
- Educated to GCSE grade C and above in Maths and English, or equivalent
Desirable
- CIPD Level 3 qualification or working towards
Skills
Essential
- Excellent written and verbal communication and interpersonal skills
- Strong organisational skills
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to prioritise workload and meet deadlines
Desirable
Personal Attributes
Essential
- Professional and approachable manner
- High attention to detail
- Ability to work as part of a team
- Commitment to equality, diversity, and inclusion
Desirable
- Interest in developing a career in HR within healthcare
Experience
Essential
- Previous experience in an administrative role
- Experience of working in a busy environment
-
- Awareness of confidentiality and data protection when handling sensitive information
Desirable
- Experience of working within a HR environment, preferably within healthcare
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
