Job summary
Candidates will need to be a team player with a passion for giving
excellent customer service.
Phone and reception experience, a good level of keyboard / IT skills and
the ability to demonstrate a good command of spoken and written English are essential for
the above position.
Previous experience gained within
the NHS, along with a working knowledge of EMIS and medical terminology is preferred.
Some early morning / evening work will
be required along with the occasional Saturday.
Main duties of the job
The main focus of the role is to manage the throughput of patients on behalf of the practice; to manage as appropriate the appointments for all clinical staff either face-to-face or by telephone.
Recieve, assist and direct patients is accessing the appropriate service or healthcare professional in a courteous, efficient and effective way.
Undertake a variety of administrative duties to assist in the smooth running of the Practice including the provision of clerical support to clinical staff and other members of the Practice team.
About us
Tyntesfield Medical Group in North Somerset is a 13-partner General Practice with a patient list size currently of around 33,000 split across four sites: Tower House Medical Centre, Brockway Medical Centre, Backwell Medical Centre, and Long Ashton Surgery.
We are a friendly and accessible team providing excellent healthcare in our community. We provide a professional, safe supportive, and efficient working environment for everyone in the practice. We are a forward-thinking organisation with a strong emphasis on teamwork and patient-centred care.
Job description
Job responsibilities
- Opening up/locking up of practice premises and maintaining security in accordance with Practice protocols
- Maintaining and monitoring the practice appointments system
- Processing inbound and outbound telephone requests for appointments, visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional
- Processing and distributing incoming and outgoing mail
- Taking messages and passing on information
- Arranging recall of patients e.g. annual reviews
- Filing and retrieving paper records
- Liaise with the prescription hub in order to process repeat prescriptions in accordance with Practice guidelines
- Computer data entry/data collection and collation; processing and recording information in accordance with Practice procedures
- Initiating contact with and responding to requests from patients, other team members and associated healthcare agencies and providers
- Scanning documents
- Manage the charges for non-NHS work undertaken by the practice including taking payments by cash/card/cheque
- Ensure task work is cleared daily
- Efficiently communicate and handover information to colleagues at the end of your shift
- Providing clerical assistance to Practice and associated NHS staff
- Ordering and monitoring stationary and other supplies in accordance with Practice guidelines
- Provision of refreshments for staff and visitors as required and keeping the kitchen area clean and tidy
- Keeping reception area, noticeboards and leaflet dispensers tidy and free from obstructions and clutter
- Any other duties as reasonably requested
- Mentoring new staff within the induction programme
- To participate in mandatory training, IPDR, and personal development plans to learn new skills as part of self-development
- Cleaning of reception area
- Entering BP and other results onto the clinical system
Job description
Job responsibilities
- Opening up/locking up of practice premises and maintaining security in accordance with Practice protocols
- Maintaining and monitoring the practice appointments system
- Processing inbound and outbound telephone requests for appointments, visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional
- Processing and distributing incoming and outgoing mail
- Taking messages and passing on information
- Arranging recall of patients e.g. annual reviews
- Filing and retrieving paper records
- Liaise with the prescription hub in order to process repeat prescriptions in accordance with Practice guidelines
- Computer data entry/data collection and collation; processing and recording information in accordance with Practice procedures
- Initiating contact with and responding to requests from patients, other team members and associated healthcare agencies and providers
- Scanning documents
- Manage the charges for non-NHS work undertaken by the practice including taking payments by cash/card/cheque
- Ensure task work is cleared daily
- Efficiently communicate and handover information to colleagues at the end of your shift
- Providing clerical assistance to Practice and associated NHS staff
- Ordering and monitoring stationary and other supplies in accordance with Practice guidelines
- Provision of refreshments for staff and visitors as required and keeping the kitchen area clean and tidy
- Keeping reception area, noticeboards and leaflet dispensers tidy and free from obstructions and clutter
- Any other duties as reasonably requested
- Mentoring new staff within the induction programme
- To participate in mandatory training, IPDR, and personal development plans to learn new skills as part of self-development
- Cleaning of reception area
- Entering BP and other results onto the clinical system
Person Specification
Personal Attributes
Essential
- Adaptability and flexibility
- Accuracy
- Working as part of a team
- Ability to work under pressure
- Trustworthy and reliable
Qualifications
Essential
- Demonstrates a good standard of written and spoken English
Desirable
- Minimum of 3 GCSE's or quivalent Grade C/4 or above
Skills & Knowledge
Essential
- Customer service skills
- Good keyboard/IT skills - literate with Microsoft Work and Outlook, and able to adapt to using third-party software
- Good written and verbal communication skills
Desirable
- Understanding of medical terminology
- Understanding of EMIS
Experience
Essential
- Experience of patient or customer service; ideally customer-facing
- Experience of working in a telephone environment
- Experience of reception work
Desirable
Person Specification
Personal Attributes
Essential
- Adaptability and flexibility
- Accuracy
- Working as part of a team
- Ability to work under pressure
- Trustworthy and reliable
Qualifications
Essential
- Demonstrates a good standard of written and spoken English
Desirable
- Minimum of 3 GCSE's or quivalent Grade C/4 or above
Skills & Knowledge
Essential
- Customer service skills
- Good keyboard/IT skills - literate with Microsoft Work and Outlook, and able to adapt to using third-party software
- Good written and verbal communication skills
Desirable
- Understanding of medical terminology
- Understanding of EMIS
Experience
Essential
- Experience of patient or customer service; ideally customer-facing
- Experience of working in a telephone environment
- Experience of reception work
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
