Job summary
We are looking for an experienced Bookkeeper and Business Administrator
to join our friendly management team. The ideal candidate will have the ability
to work and prioritise tasks independently and contribute to the wider
administration, finance, and Primary Care Network service team. You will
already have the skills, knowledge and work experience to meet the requirements
of this role and be able to communicate effectively with colleagues and
external stakeholders.
This is a permanent role for the Ascent Primary Care
Network, a group of three GP surgeries working together for their
neighbourhoods across Milton Keynes and a small part of Bedfordshire. The PCN
constitutes of Asplands Medical Centre (Woburn Sands and Woburn), Walnut Tree
Health Centre and Fishermead Medical Centre, although the role of Business Administrator
will primarily operate out of the Asplands Medical Centre offices in Woburn
Sands. The role will offer comprehensive confidential financial workflow and administrative
support to the PCN management team (Business Manager, Transformation Manager
and Clinical Director) as well as supporting the functions of the wider
clinical team across the PCN. The PCN and Asplands site team are friendly and based
in a newly refurbished building with parking and easy access to local routeways
and village facilities.
Main duties of the job
You will be responsible for the provision of an efficient finance
and organised administrative service to the Business Manager, Transformation Manager
and the PCN Clinical Director.
You will work closely with fellow practice administrators across
the Network as well as the clinical team
that work for the Network, to help ensure the smooth running of the PCNs
accounts, payroll and general administration.
An average day will include receiving, processing and
generating invoices using accounting software (Xero), tracking income and
expenditure, updating financial statements and company records. There are the
monthly payroll procedures to follow and essential business submissions.
Routine monitoring of staff rotas and leave calendars as well mandatory
training compliance. There is an element of Personal Administration to the
Transformation and Business Managers; organising diaries and team meeting
schedules and ad hoc general administrative duties.
About us
The Ascent Primary Care Network is a limited company working
across 3 individual GP surgeries to provide additional services across the
neighbourhood. We focus on capacity and access delivery and delivering proactive health promotion and disease prevention services. We have a strong
team of clinical and non-clinical specialists providing this additional capacity at the GP practices as well as supporting
quality improvement programmes to improve patient outcomes. We provide management and administrative services to enable a seamless
approach between the PCN and the GP surgery's to achieving our combined goals and aspirations.
The Business Bookkeeper and Administrator role is pivotal in
providing these additional services and joining our PCN will give the
successful candidate a sense of achievement, belonging, and feeling that they
are positively contributing to the provision of quality primary care services
across a large patch of Milton Keynes. The team are all friendly and supportive, with dynamic leaders keen to embrace and make change for the benefit of our patients and staff.
Job description
Job responsibilities
Main duties of the role will include:
- Collate and maintain various financial requirements - receipts, invoices, communications, tax returns, end of year accounts submissions.
- Daily invoice processing
- Monthly payroll, pension and expense claims processing
- Tracking income streams
- Regular budget profile updating on accounting softward and MSExcel
- Data inputting & reconciliation to track company performance, working closely with the Management
- HR data and administration, maintaining the team training logs and leave calendar, coordinating company inductions and rota publications
- Administration of the PCN communications, including the website and patient information
- General office administration duties
- Administration of PCN Multidisciplinary and Board meetings, including meeting arrangement and set-up, attendee liaison, and attendance at meetings to accurately take and distribute minutes.
Job description
Job responsibilities
Main duties of the role will include:
- Collate and maintain various financial requirements - receipts, invoices, communications, tax returns, end of year accounts submissions.
- Daily invoice processing
- Monthly payroll, pension and expense claims processing
- Tracking income streams
- Regular budget profile updating on accounting softward and MSExcel
- Data inputting & reconciliation to track company performance, working closely with the Management
- HR data and administration, maintaining the team training logs and leave calendar, coordinating company inductions and rota publications
- Administration of the PCN communications, including the website and patient information
- General office administration duties
- Administration of PCN Multidisciplinary and Board meetings, including meeting arrangement and set-up, attendee liaison, and attendance at meetings to accurately take and distribute minutes.
Person Specification
Qualifications
Essential
- Essential
- Knowledge of a full range of Business and Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
- Desirable
- Part or fully qualified AAT or qualified by experience
- SystmOne Clinical Systems
- Minute taking
Physical Requirements
Desirable
- Requirement for remaining in a position for a substantial proportion of the working time to use computer screens
- There is an occasional requirement to set up equipment in meeting or training rooms
- Ability to travel between practices or meeting venues
- Requirement to complete NHS Statutory Mandatory Training
Experience
Essential
- Scheduling and Diary Management
- Financial workflow experience - payroll, invoices, budget tracking
- High level use in Microsoft Office software
- Experience of working in an office environment
- Able to use own initiative within agreed protocols
- Ability to work as an effective team member
Desirable
- Use of accounting software Xero
- Experience of working within business administration and financial processes
- Accurate and confident minute taking at meetings involving multi-disciplinary teams
- NHS Primary Care experience
- SystmOne use
Knowledge and Skills
Essential
- Knowledge of UK financial systems and business requirements e.g tax, national insurance, pensions
- Excellent written and verbal interpersonal/communication skills
- Organised administrative skills
- Excellent attention to detail
- Good numeracy and literacy skills
Desirable
- NHS administration understanding of organisation, priorities, workflows, training requirements
- Ability to learn new processes and systems, including new IT systems.
Physical Requirements
Desirable
- Requirement for remaining in a position for a substantial proportion of the working time to use computer screens
- There is an occasional requirement to set up equipment in meeting or training rooms
- Ability to travel between practices or meeting venues
- Requirement to complete NHS Statutory Mandatory Training
Person Specification
Qualifications
Essential
- Essential
- Knowledge of a full range of Business and Administration procedures acquired through NVQ Level 3 or proven practical experience
Desirable
- Desirable
- Part or fully qualified AAT or qualified by experience
- SystmOne Clinical Systems
- Minute taking
Physical Requirements
Desirable
- Requirement for remaining in a position for a substantial proportion of the working time to use computer screens
- There is an occasional requirement to set up equipment in meeting or training rooms
- Ability to travel between practices or meeting venues
- Requirement to complete NHS Statutory Mandatory Training
Experience
Essential
- Scheduling and Diary Management
- Financial workflow experience - payroll, invoices, budget tracking
- High level use in Microsoft Office software
- Experience of working in an office environment
- Able to use own initiative within agreed protocols
- Ability to work as an effective team member
Desirable
- Use of accounting software Xero
- Experience of working within business administration and financial processes
- Accurate and confident minute taking at meetings involving multi-disciplinary teams
- NHS Primary Care experience
- SystmOne use
Knowledge and Skills
Essential
- Knowledge of UK financial systems and business requirements e.g tax, national insurance, pensions
- Excellent written and verbal interpersonal/communication skills
- Organised administrative skills
- Excellent attention to detail
- Good numeracy and literacy skills
Desirable
- NHS administration understanding of organisation, priorities, workflows, training requirements
- Ability to learn new processes and systems, including new IT systems.
Physical Requirements
Desirable
- Requirement for remaining in a position for a substantial proportion of the working time to use computer screens
- There is an occasional requirement to set up equipment in meeting or training rooms
- Ability to travel between practices or meeting venues
- Requirement to complete NHS Statutory Mandatory Training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
