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Kingsfold Medical Centre

Medical Secretary

The closing date is 28 February 2026

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Job summary

We are looking for an enthusiastic, motivated, and experienced person for our busy GP Surgery in Penwortham. The successful applicant will work alongside our current secretarial team. They will need to be flexible to cover holiday and sickness absence in order to maintain services. This is a part time position for 12 hours per week.

Main duties of the job

The purpose of the role is to provide first class secretarial support to the GPs, the Nursing Team, and Management within the Practice. You will provide general assistance to the Practice Team and project a positive, approachable image to patients, visitors, and work colleagues, either in person, via the telephone, or email.

About us

We are a friendly GP surgery in Penwortham with a good reputation and a long history. We take pride in delivering safe, effective patient care and we have a list size of just over 5,400 patients. You will work alongside our experienced secretary. You will be given support and training as needed.

Details

Date posted

29 January 2026

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A0392-26-0001

Job locations

Woodcroft Close

Penwortham

Preston

PR1 9BX


Job description

Job responsibilities

Your duties may include:- • Typing patient letters, referrals and reports dictated, written or verbal • Ensuring letters are generated ready for signature, and a copy is recorded in the clinical record • Typing other documents as requested, e.g. Individual Funding Requests, with GP guidance • Recording relevant patient data on the Practice clinical system, providing an excellent audit trail • Actioning tasks and admin notes for the secretarial work group on a daily basis, dealing with urgent requests as soon as possible • Responding to patient enquiries/queries via the telephone, email or in person • Obtaining information from hospitals • Making and chasing hospital appointments for patients, if required • Ensuring patient letters are sent to the relevant department using the appropriate method, i.e. electronic referrals, paper referrals, telephone • Urgent and Two Week Wait (Fast Track) referrals to be booked through NHS electronic referral service • Maintain the outstanding activity/worklist and rejected referrals on the system • Any other delegated duties considered appropriate to the post This list is not exhaustive and there may be times when the role will involve carrying out additional duties, which will be appropriate to the post, to ensure the efficient running of the Practice. You will be expected to embrace any procedural changes and adapt to new ways of working as necessary. Experience of EMIS is preferable but not essential, as full training will be given.

Job description

Job responsibilities

Your duties may include:- • Typing patient letters, referrals and reports dictated, written or verbal • Ensuring letters are generated ready for signature, and a copy is recorded in the clinical record • Typing other documents as requested, e.g. Individual Funding Requests, with GP guidance • Recording relevant patient data on the Practice clinical system, providing an excellent audit trail • Actioning tasks and admin notes for the secretarial work group on a daily basis, dealing with urgent requests as soon as possible • Responding to patient enquiries/queries via the telephone, email or in person • Obtaining information from hospitals • Making and chasing hospital appointments for patients, if required • Ensuring patient letters are sent to the relevant department using the appropriate method, i.e. electronic referrals, paper referrals, telephone • Urgent and Two Week Wait (Fast Track) referrals to be booked through NHS electronic referral service • Maintain the outstanding activity/worklist and rejected referrals on the system • Any other delegated duties considered appropriate to the post This list is not exhaustive and there may be times when the role will involve carrying out additional duties, which will be appropriate to the post, to ensure the efficient running of the Practice. You will be expected to embrace any procedural changes and adapt to new ways of working as necessary. Experience of EMIS is preferable but not essential, as full training will be given.

Person Specification

Qualifications

Essential

  • Minimum of GCSE grade A-C in English and Maths

Personal

Essential

  • Smart, presentable, punctual & reliable

Experience

Essential

  • Secretarial Experience

Desirable

  • NHS Primary Care Experience
  • Experience of EMIS
Person Specification

Qualifications

Essential

  • Minimum of GCSE grade A-C in English and Maths

Personal

Essential

  • Smart, presentable, punctual & reliable

Experience

Essential

  • Secretarial Experience

Desirable

  • NHS Primary Care Experience
  • Experience of EMIS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Kingsfold Medical Centre

Address

Woodcroft Close

Penwortham

Preston

PR1 9BX


Employer's website

https://www.kingsfoldmedicalcentre.co.uk/ (Opens in a new tab)

Employer details

Employer name

Kingsfold Medical Centre

Address

Woodcroft Close

Penwortham

Preston

PR1 9BX


Employer's website

https://www.kingsfoldmedicalcentre.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Practice Manager

Varunika Gokul

varunika.gokul@nhs.net

01772503200

Details

Date posted

29 January 2026

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time

Reference number

A0392-26-0001

Job locations

Woodcroft Close

Penwortham

Preston

PR1 9BX


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