Research Coordinator

Job description

Job responsibilities

Research Development Network (RDN)

Prepare and submit the Annual Practice Research Business plan and communicate this throughout the practice. Ensure that the objectives within the research business plan are implemented.

Monitor outcomes and compliance with the Annual Business Plan.

Attend six monthly review meetings with the RDN primary care lead, and lead GP/PI to report on practice progress and future developments.

Attend bimonthly meetings with the RDN primary care contact and report on research activity and achievements against the business plan.

Submit monthly activity returns in a timely manner to RDN.

Identify and bid for additional research income streams on behalf of the practice.

Facilitate and communicate with local practices arranging meetings and joint research project opportunities.

Attend annual regional research conference.

Submit requests for Agile Support from the RDN to assist with capacity and nurse development specific to studies.

Respond and submit expressions of interest (EOIs) on behalf of the practice.

Study Specific Activities

Evaluate each research project based on capability, activity, and financial implications to the practice in discussion with research lead GP.

Liaise with Trial teams to implement studies, review protocols and process amendments in accordance with protocol.

Prepare and submit trial documentation, evidence of training GCP and CVs as required.

Ensure that studies are compliant with GDPR and that patient data integrity is maintained. Liaising with the GDPR lead in the Practice.

Run or build clinical searches to identify eligible patients.

Invite patients through Docmail, ACCURX, or promotion on practice social media. Contact patients to book appointments and discuss study queries

Ensure that all staff allocated to a study have up to date qualifications, training and capacity to deliver the study.

Liaise with the Access team to ensure that the study can be delivered within the time frames determined within the protocol and create a delivery plan.

Securely store all research records in a locked storage unit. Ensure that all patient records and research study documents are retained for the legally required period (normally 10 years).

Prepare tracking documents for each study and update these regularly to ensure that recall and activity is continuously monitored.

Enter data into study specific databases, Redcap, Open Clinica and ensure these are maintained and up to date.

Respond and chase outstanding queries study specific.

Order consumables and deliver to appropriate sites in a timely manner.

Ensure that every participant in studies have appropriate coding recorded in their medical record:

Invitation to participate in a research study

Consent to participate in research study

Add patient reminder to home screen including any specific alerts/actions

General Administration and Coordination

Liaise and meet regularly with the practice clinical leads for research

Financial monitoring and recording of practice activity, income and costs. Cross checking payments in line with study financials and SSCs.

Raise invoices in line with study guidelines and RDN contracts.

Communicate research projects and studies with clinical and other staff as required, increasing awareness.

Report research progress to management and maintain reporting document on a regular basis.

Ensure that all GCP training and CVs are up to date for all staff involved in research

Keep up do date with all practice based training/Blue stream

This job description is not exhaustive and may be adjusted periodically after review and consultation.

Work safely at all times in accordance with legislation requirement and Practice policy and Procedures.

You will also be expected to carry out any reasonable duties which may be requested from time to time.

Person Specification

Skills

Essential

• Excellent communication skills (written and oral).
• Strong organisational and interpersonal skills.
• Ability to manage change in an inclusive manner.
• Strong mathematical skills.
• Ability to assimilate financial information and accurately calculate its impact on the Practice.
• Ability to work with other teams, providing support and leadership.

Knowledge

Essential

• Knowledge of the NHS in general and General Practice in particular
• Working knowledge of SystmOne clinical software

Desirable

• Understanding of the NIHR and research networks

AI

Essential

• Please indicate whether you have used any artificial intelligence tools or assistance in completing this application form.

Behaviours

Essential

• Planning, organising and the ability to multitask
• Performing under pressure
• Assertive and prepared to challenge in a constructive and professional manner
• Flexibility
• Taking the initiative
• Self-motivated
• Team working
• Diplomatic
• Empathetic
• Willingness to learn about how the Practice works overall in order to understand the impact of contractual changes

Qualifications

Essential

• Good standard of general education

Experience

Essential

• A detailed and advanced working knowledge of SystmOne, particularly in respect of searches, coding, data quality etc.
• Experience of managing effective change.
• Financial management experience of working to budgets, reporting and invoicing.

Desirable

• Experience in setting up and implementing Research Contracts.
• Knowledge of general practice management.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Ridings Medical Group

Address

4 Centurion Way

Brough

HU15 1AY

Employer's website

https://www.theridingsmedicalgroup.nhs.uk/ (Opens in a new tab)