H.R. Administrator

Job responsibilities

PLEASE SEE ATTACHED JOB DESCRIPTION FOR A FULL LIST OF DUTIES

To assist in providing a Human Resources function under the guidance of the Senior HR Advisor and Head of HR and Finance.

To also assist with occasional PA duties to Head of HR and Finance when required.

To assist in the recruitment and onboarding of new starters as per the recruitment policy:

Advertising for new roles

Organising interviews and preparing interview documentation

Issuing new starter packs and arranging IT access for new employees

Checking and recording of references, professional registrations, indemnity cover, DBS check (if appropriate) and eligibility to work in the UK.

Onboarding of new employees as per the New Starter Checklist

To assist with the administration of HR records (into People HR where agreed):

Absence records including SC1 forms, hospital leave requests and sick notes

Administration of salary changes etc

Administration of staff changing work pattern, increasing or decreasing hours etc

Keeping Health Shield memberships up to date

Financial records

Maintain staff files, updating contact and emergency information as changes are advised.

Calculate annual leave entitlement for all staff and add to People HR.

Ensure 1, 2 and 3 month reviews are completed for all new staff and chase any outstanding PDPs where appropriate with line managers.

Administration and tracking of staff PDPs, keeping a log of agreed training and development needs for CQC

Keep an ongoing log of indemnity insurance, professional registrations and DBS checks for relevant employees, ensuring they are up to date and repeated at the required intervals.

HR administration of leavers as per the Leavers Checklist.

Assist with data entry into People HR and other associated systems, supporting with other data entry tasks where required

Provide general office support:

Attend meetings with Senior HR Advisor and Head of HR & Finance where required

Provide minute taking support in HR meetings as required

Organise occasional working lunches and drinks for meetings

Support Senior HR Advisor with employee communications

Support the coordination of interviewees as required

Photocopying & filing

Assist Senior Management Team as required

Maintain discretion and confidentiality at all times with staff data, patient data and business-related data.

This job description is not exhaustive and may be adjusted periodically after review and consultation.

You will also be expected to carry out any reasonable duties which may be requested from time-to-time.

Work safely at all times in accordance with legislation requirement and Practice policy and Procedures.

Qualifications

Essential

• PLEASE SEE ATTACHED PERSON SPECIFICATION
• Good standard of general education

Desirable

• A formal HR qualification

Experience

Essential

• Experience of HR administration
• Practical experience of working with others
• Experience of using own initiative
• Practical experience of computerised recording systems
• Able to produce professional, well laid out documents

Desirable

• Experience of HR within the NHS sector

Skills

Essential

• Excellent communication skills (Written and Oral)
• IT skills & good keyboard skills
• Time Management and the ability to work to deadlines
• Interpersonal skills
• Critical thinking and the ability to consider the wider impact of decisions
• Self-awareness
• Accountability
• Humility

A.I.

Desirable

• Please disclose whether you have used A.I. to complete this application.

Knowledge

Essential

• A good understanding of HR principles and an ability to implement these into practice

Desirable

• An understanding of Microsoft Outlook, Word and Excel

Behaviours

Essential

• Planning and organising
• Performing under pressure
• Ability to prioritise own workload
• Adaptable to change
• Taking the initiative
• Team working ability to work well with others
• Sensitivity to confidentiality and discretion
• Flexibility with working hours and workload
• Conscientious
• Keen eye for detail