Job summary
Firth Park Surgery are looking for a Part Time, Admin Assistant to join our existing friendly Admin team -
We are ideally looking for someone for 20 hours, over 4 days, Training will be given for the right applicant although Experience of Excel and word is preferred.
Main duties of the job
Main Duties include
1. Actioning E mails
2. Opening
and sorting post from Hospitals, Health Authority, Primary Care Trust and other
external post.
3. Scanning and coding Documents
4. Photocopying
patient records for solicitors when requested and other copying as needed.
5. Sorting
and collating new patient records when received at the practice and assembling
new patient packs.
6. Recording
patients leaving the practice and information sent to the Health Authority.
7. Ordering
supplies and stationery as required
8. Any
other duties as required to assist administration within the practice.
9.Photo copying and laminating posters to put up round the surgery.
About us
About us
Firth Park is an inner-city training practice, serving the local community of the S4 & S5 area.
Our Mission statement is to offer high-quality equitable sustainable community-based healthcare.
Firth Park Surgery cares for around 10,000 patients, with a rich global cultural heritage. This is supported by an interpreter team and our bilingual staff.
Both formal and informal communication is an important part of the way our practice runs.
Job description
Job responsibilities
1. Actioning E mails
2. Opening and sorting post from Hospitals, Health Authority, Primary Care Trust and other external post.
3. Scanning and coding Documents
4. Photocopying patient records for solicitors when requested and other copying as needed.
5. Sorting and collating new patient records when received at the practice and assembling new patient packs.
6. Recording patients leaving the practice and information sent to the Health Authority.
7. Ordering supplies and stationery as required and ensuring surgeries stocked weekly with forms etc.
8. Any other duties as required to assist administration within the practice.
9. Alert other team members to issues of quality and risk
10. Assess own performance and take accountability for own actions, either directly or under supervision
11. Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
12. Effectively manage own time, workload and resources
Job description
Job responsibilities
1. Actioning E mails
2. Opening and sorting post from Hospitals, Health Authority, Primary Care Trust and other external post.
3. Scanning and coding Documents
4. Photocopying patient records for solicitors when requested and other copying as needed.
5. Sorting and collating new patient records when received at the practice and assembling new patient packs.
6. Recording patients leaving the practice and information sent to the Health Authority.
7. Ordering supplies and stationery as required and ensuring surgeries stocked weekly with forms etc.
8. Any other duties as required to assist administration within the practice.
9. Alert other team members to issues of quality and risk
10. Assess own performance and take accountability for own actions, either directly or under supervision
11. Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance
12. Effectively manage own time, workload and resources
Person Specification
Qualifications
Essential
- GCSE grade A to C in English & Maths
- Excellent typing skills
- Good Communication Skills
- Works well under pressure
Desirable
- Experience of working in a Health Care Setting
- Knowledge of the EMIS Sysytem
- Experience of working with Excel
- Knowledge of Word
Person Specification
Qualifications
Essential
- GCSE grade A to C in English & Maths
- Excellent typing skills
- Good Communication Skills
- Works well under pressure
Desirable
- Experience of working in a Health Care Setting
- Knowledge of the EMIS Sysytem
- Experience of working with Excel
- Knowledge of Word
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.