Job summary
We are seeking a highly motivated and detail-oriented
Research Assistant to join our collaborative team. You will be working to
deliver safe, ethical and high-quality clinical research care. This position
involves both active participation in research studies and providing essential
administrative support. Successful candidates will bring excellent
organisational and communication skills, with the ability to balance hands-on
research activities and administrative responsibilities. A proactive approach is
essential to support the smooth running of our research projects. The role is
available part-time or up to one full-time equivalent (WTE), with flexibility
depending on experience. We welcome applicants with varying availability, and
the position may be filled by more than one candidate.
Main duties of the job
The role supports the successful delivery of clinical
research through a combination of research, administrative, clinical, and data
management responsibilities. Key duties include assisting with the
implementation of study protocols, identifying and engaging participants, and
performing study-related clinical tasks such as vital sign measurements and
biological sample processing. The position also involves maintaining accurate
documentation, supporting logistics and scheduling, managing data integrity,
and ensuring compliance with regulatory guidelines. Effective communication and
collaboration with internal teams, participants, and external stakeholders are
essential to promote and facilitate ongoing and future research activities.
About us
St Bartholomew & Hollow Way has a large team of 60,
including 6 GP partners, salaried GPs, pharmacists, Allied Healthcare staff,.
They are supported by an invaluable admin and reception team.
Our main surgery is at St Bartholomew's, on Manzil way. We
also have three branch surgeries, one of which cares for the students and staff
of Oxford Brookes University, the others are at Lake Street, and Hollow Way
Medical Centre.
We are a training practice, supporting trainee GPs, medical
students, pre-reg nurses and pharmacists.
We work hard, support each other as a team and encourage
everyone to achieve their work life balance.
We welcome informal visits these can be arranged by
contacting the practice
Job description
Job responsibilities
Primary Responsibilities
Research Involvement
- Collaborate with the research team to ensure the smooth execution of study protocols.
- Conduct population health searches to identify suitable participants for studies.
- Actively engage with participants, assisting with data collection, and performing study-related tasks under the guidance of the research team or Principal Investigator.
Administrative Support
- Provide administrative support for research projects, including scheduling meetings and clinics, managing calendars, coordinating study timelines and documenting minutes of research meetings.
- Responding to research queries
- Maintain accurate documentation of research activities and communications including assisting with trial archiving
- Manage logistics for clinics and studies, including tracking consumables.
- Adhering to local and study SOPs
- Document standard operating procedures (SOPs) and maintain notes to files as required.
Clinical Support
- Accurately perform and record observations of clinical activities required according to personal competencies and the study protocol and obtain vital signs results including blood pressure, pulse temperature, respirations. Record questionnaires, urinalysis, weight and height, and report abnormalities or changes appropriately.
- Report any adverse events or health concerns which occur whilst the participant is taking part in the study to the appropriate doctor (PI or Sub-I) or Research Manager in a timely manner.
- Perform tasks requiring clinical and laboratory skills, including phlebotomy, tissue, saliva and blood sample preparation within clinic and laboratory in line with personal competencies and approved study protocol
- Process biological samples according to personal competencies and the study-specific protocol and laboratory manual and organise the storage, shipment and documentation of samples.
Communication and Collaboration - Support effective communication between the research team, participants, and external entities such as the clinical research network or NIHR.
- Support Clinical Research Associate visits and aid with data queries and adverse event reporting.
- Share updates on research studies via the website, social media, and Patient Representative Groups.
- Participate in meetings to build collaborations and attract new research studies for the local population.
Compliance and Data Management
- Ensure the research team adheres to study protocols and regulatory guidelines throughout the study.
- Support data collection, monitoring, and checking activities, ensuring data integrity and security throughout the process.
- You will be expected to carry out any other duties that may reasonably be required in line with your main duties
Generic Responsibilities
Equality, Diversity, and Inclusion
- Promote an environment where individuals are able to reach their full potential, ensuring no discrimination based on age, disability, gender, race, religion, or other characteristics.
- Support patients and staff in a diverse, inclusive environment where fairness and dignity are central to interactions.
Safety, Health, Environment, and Fire
- Manage and assess risks to ensure safe practices and compliance with health and safety legislation.
- Foster a workplace free from hazards that conforms to all safety standards and protocols.
Confidentiality
- Ensure patient confidentiality is maintained at all times, protecting sensitive data and personal information as per legal requirements.
Quality and Continuous Improvement
- Participate in initiatives to continually improve the quality of service delivery, sharing good practice and identifying areas for improvement.
Learning and Development
- Engage in ongoing professional development, including mandatory training, and disseminate learning to other team members.
Collaborative Working
- Work effectively within a multidisciplinary team, sharing information and contributing to the development of innovative ways of working.
Additional Information
- This role requires a professional, dedicated approach to research administration, and the ability to work within a multidisciplinary team to achieve shared goals and deliver high-quality research outcomes. The successful candidate will be expected to contribute to improving the research experience for participants and the efficiency of the research team.
For information on our current academic trials please see our website
Informal chat or visits to the practice are encouraged and welcome
Job description
Job responsibilities
Primary Responsibilities
Research Involvement
- Collaborate with the research team to ensure the smooth execution of study protocols.
- Conduct population health searches to identify suitable participants for studies.
- Actively engage with participants, assisting with data collection, and performing study-related tasks under the guidance of the research team or Principal Investigator.
Administrative Support
- Provide administrative support for research projects, including scheduling meetings and clinics, managing calendars, coordinating study timelines and documenting minutes of research meetings.
- Responding to research queries
- Maintain accurate documentation of research activities and communications including assisting with trial archiving
- Manage logistics for clinics and studies, including tracking consumables.
- Adhering to local and study SOPs
- Document standard operating procedures (SOPs) and maintain notes to files as required.
Clinical Support
- Accurately perform and record observations of clinical activities required according to personal competencies and the study protocol and obtain vital signs results including blood pressure, pulse temperature, respirations. Record questionnaires, urinalysis, weight and height, and report abnormalities or changes appropriately.
- Report any adverse events or health concerns which occur whilst the participant is taking part in the study to the appropriate doctor (PI or Sub-I) or Research Manager in a timely manner.
- Perform tasks requiring clinical and laboratory skills, including phlebotomy, tissue, saliva and blood sample preparation within clinic and laboratory in line with personal competencies and approved study protocol
- Process biological samples according to personal competencies and the study-specific protocol and laboratory manual and organise the storage, shipment and documentation of samples.
Communication and Collaboration - Support effective communication between the research team, participants, and external entities such as the clinical research network or NIHR.
- Support Clinical Research Associate visits and aid with data queries and adverse event reporting.
- Share updates on research studies via the website, social media, and Patient Representative Groups.
- Participate in meetings to build collaborations and attract new research studies for the local population.
Compliance and Data Management
- Ensure the research team adheres to study protocols and regulatory guidelines throughout the study.
- Support data collection, monitoring, and checking activities, ensuring data integrity and security throughout the process.
- You will be expected to carry out any other duties that may reasonably be required in line with your main duties
Generic Responsibilities
Equality, Diversity, and Inclusion
- Promote an environment where individuals are able to reach their full potential, ensuring no discrimination based on age, disability, gender, race, religion, or other characteristics.
- Support patients and staff in a diverse, inclusive environment where fairness and dignity are central to interactions.
Safety, Health, Environment, and Fire
- Manage and assess risks to ensure safe practices and compliance with health and safety legislation.
- Foster a workplace free from hazards that conforms to all safety standards and protocols.
Confidentiality
- Ensure patient confidentiality is maintained at all times, protecting sensitive data and personal information as per legal requirements.
Quality and Continuous Improvement
- Participate in initiatives to continually improve the quality of service delivery, sharing good practice and identifying areas for improvement.
Learning and Development
- Engage in ongoing professional development, including mandatory training, and disseminate learning to other team members.
Collaborative Working
- Work effectively within a multidisciplinary team, sharing information and contributing to the development of innovative ways of working.
Additional Information
- This role requires a professional, dedicated approach to research administration, and the ability to work within a multidisciplinary team to achieve shared goals and deliver high-quality research outcomes. The successful candidate will be expected to contribute to improving the research experience for participants and the efficiency of the research team.
For information on our current academic trials please see our website
Informal chat or visits to the practice are encouraged and welcome
Person Specification
Qualifications
Essential
- Current GCP Training - Willing to undertake introduction or update if no current GCP certificate
Desirable
- Higher education in health sciences, public health, business administration, or equivalent experience.
Experience
Essential
- Proven experience in academic and commercial research studies, including administrative roles and active participation, preferably in a healthcare or research setting.
Knowledge and Skills
Essential
- Skills:
- -Excellent organizational and time-management skills.
- -Strong written and verbal communication skills.
- -Proficiency in Microsoft Office Suite and other relevant software.
- -Ability to work independently and collaboratively with a proactive
Desirable
- Attributes:
- -Attention to detail and accuracy.
- -Proactive and solution-oriented mindset.
- -Ability to handle sensitive information with confidentiality.
- -Flexibility and adaptability in a fast-paced, evolving environment.
- Interpersonal Skills:
- -Strong interpersonal skills with the ability to establish and maintain effective working relationships with diverse individuals.
- -Ability to communicate effectively across various stakeholders.
- Additional Information:
- -This role requires a professional, dedicated approach to research administration, and the ability to work within a multidisciplinary team to achieve shared goals and deliver high-quality research outcomes. The successful candidate will be expected to contribute to improving the research experience for participants and the efficiency of the research team.
Person Specification
Qualifications
Essential
- Current GCP Training - Willing to undertake introduction or update if no current GCP certificate
Desirable
- Higher education in health sciences, public health, business administration, or equivalent experience.
Experience
Essential
- Proven experience in academic and commercial research studies, including administrative roles and active participation, preferably in a healthcare or research setting.
Knowledge and Skills
Essential
- Skills:
- -Excellent organizational and time-management skills.
- -Strong written and verbal communication skills.
- -Proficiency in Microsoft Office Suite and other relevant software.
- -Ability to work independently and collaboratively with a proactive
Desirable
- Attributes:
- -Attention to detail and accuracy.
- -Proactive and solution-oriented mindset.
- -Ability to handle sensitive information with confidentiality.
- -Flexibility and adaptability in a fast-paced, evolving environment.
- Interpersonal Skills:
- -Strong interpersonal skills with the ability to establish and maintain effective working relationships with diverse individuals.
- -Ability to communicate effectively across various stakeholders.
- Additional Information:
- -This role requires a professional, dedicated approach to research administration, and the ability to work within a multidisciplinary team to achieve shared goals and deliver high-quality research outcomes. The successful candidate will be expected to contribute to improving the research experience for participants and the efficiency of the research team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
