Trainee Practice Manager

Job description

Job responsibilities

Organisational

Monitor perfomance against the GMS contract and subcontracts and report to the Practice Manager and Partners.

In conjunction with the Practice Manager, convene meetings, prepare agendas and ensure distribution of minutes as necessary.

In conjunction with the Practice Manager develop and implement practice protocols and procedures, review and update as required

In conjunction with the Practice Manager, undertake an effective operational review of health and safety procedures along with quarterly risk assessments within the practice and to maximise security measures to protect the staff, practice members, patients and visitors.

In conjunction with the Practice Manager, make sure that the practice has adequate disaster recovery procedures. Maintain the register of complaints and completion of the annual complaints return

Ensure Completion of the annual audit plan

Participate in research projects

Support the Practice Manager to ensure the Practice is ready for CQC inspections.

Human Resources

Have some awareness of current employment law legislation and be prepared to build on this.

Assist the Practice Manager with recruitment selection and training.

Issue Job Descriptions and Contracts of Employment to new members of staff which must be signed prior to commencement of their employment with the practice.

Support the Practice Manager and Assistant Manager in evaluating, organising and overseeing staff induction and training, ensuring that all staff are adequately trained to fulfil their role

Financial Management

Manage in conjunction with the Practice Manager the online accounting system and oversee the payroll and NHS Pension Scheme arrangements.

Ensure that all income and expenditure due to or made by the practice is received and recorded in Xero

Produce monthly financial reports for the Partners meetings.

Make payments for invoices received by BACS.

Assist with Managing and reconciling all bank accounts.

In conjunction with the Practice Manager, administer partners drawings.

In conjunction with the Practice Manager, prepare end of year accounts.

Liaise with Health Education England / PCSE regarding Specialist Trainees salary and training grants.

Confirm correct payments received for Enhanced Services.

Issue invoices for Early Years Trainers, Medical students and any other income owed.

Perform Enhanced Services claims

Perform and reconcile the PPA claim.

Practice Communication and Information

Maintain the Palliative care register and prepare bimonthly meeting papers.

Maintain the Safeguarding Children Register and provide minutes from the meetings.

Update the practice website and social media presence.

Improve the Practices Patient Participation Profile.

Complaints

Support the Practice Manager in investigating all complaints thoroughly and keep the partners informed as necessary. Keep the complaints log up to date.

Submit the KO41b annual complaints return.

Ensure Significant Events forms are completed.

Primary Care Network

Support the PCN Manager in monitoring the services provided by the PCN such as ARRS, IIF and CAIP.

Person Specification

Qualifications

Essential

• Educated to at least A level standard, preferably degree level, ideally with an enhanced qualification in Accountancy or Business Administration

Experience

Essential

• Experience of working in General Practices
• Ability to present information in a clear, comprehensive manner.

Desirable

• Experience of working on clinical audit and Research projects.
• Understanding of the GMS contract
• Understanding of cashflows in General Practice and experience of using Xero accounts.
• Knowledge of Employment Law

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Broomhill & Lodge Moor Surgery

Address

5 Lawson Road

Sheffield

S10 5BU

Employer's website

http://broomhillsurgery.co.uk (Opens in a new tab)