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West Walk Surgery

Research Administrator

The closing date is 19 October 2025

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Job summary

We are significantly expanding our research team and are now looking for a new research administrator to get more involved with our work.

We are looking for an enthusiastic administrator to join our friendly, well organised, and supportive research team at our GP surgery for up to full time hours. This post is available from December, but we are happy to wait for the right candidate.

Main duties of the job

Your main role will be to provide comprehensive administrative and coordination support to the research team, ensuring smooth running of studies, effective communication with patients and staff, and accurate management of research documentation and logistics.

About us

Located in the centre of an expanding town 10 miles north of Bristol, convenient for all amenities, we are a based in a large purpose-built premises and have a small branch surgery in Coalpit Heath.

West Walk Surgery has been heavily involved in research for over 10 years, our busy clinical trials unit runs studies covering the whole scope of General Practice. Please see our website www.southglosresearch.org.uk for more details about our site and the studies we run.Our current research team includes a Principal Investigator, three research nurses, lab technician and an adhoc research administrator, who is changing roles at the surgery. We are also part of a much wider practice team at the surgery.

Details

Date posted

10 October 2025

Pay scheme

Other

Salary

Depending on experience £24k - £26k FTE depending on skills and experience

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A0254-25-0011

Job locations

21 West Walk

Yate

Bristol

BS37 4AX


Job description

Job responsibilities

The following are the core responsibilities of the Research Administrator. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

o Working closely with the whole research team

o Keeping minutes of our research team meetings

o Keeping our website up to date with research studies being run, and setting up and maintaining new social media channels to promote our work

o Acting as a key contact for our new Patient Participation Panel, arranging meetings, and taking minutes at these, ensuring any actions are undertaken by the relevant person

o Arranging rooms for external research team visitors

o Keeping track of safety documents sent to our site and ensuring the right people are aware of them

o Filing results and paperwork in participant files

o Maintaining Investigator Site Files and ensuring all the relevant paperwork is in the correct place

o Receiving and processing stock when it comes to the surgery, and arranging courier collection of samples to and from patients homes and trial laboratories

o Supporting the doctors, nurses and patient participants in all aspects of the research study process

Job description

Job responsibilities

The following are the core responsibilities of the Research Administrator. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels:

o Working closely with the whole research team

o Keeping minutes of our research team meetings

o Keeping our website up to date with research studies being run, and setting up and maintaining new social media channels to promote our work

o Acting as a key contact for our new Patient Participation Panel, arranging meetings, and taking minutes at these, ensuring any actions are undertaken by the relevant person

o Arranging rooms for external research team visitors

o Keeping track of safety documents sent to our site and ensuring the right people are aware of them

o Filing results and paperwork in participant files

o Maintaining Investigator Site Files and ensuring all the relevant paperwork is in the correct place

o Receiving and processing stock when it comes to the surgery, and arranging courier collection of samples to and from patients homes and trial laboratories

o Supporting the doctors, nurses and patient participants in all aspects of the research study process

Person Specification

Qualifications

Essential

  • Educated to GCSE level

Desirable

  • Administrative qualifications

Experience

Essential

  • You would need to have the following skills and experience:
  • Excellent communication and team-working skills
  • Ability to work independently, with meticulous attention to detail
  • Be computer literate and keen to learn new systems that each different trial brings
  • Highly effective time management skills with ability to keep track of multiple studies and their requirements, with ability to prioritise as needed

Desirable

  • Experience of working in research
Person Specification

Qualifications

Essential

  • Educated to GCSE level

Desirable

  • Administrative qualifications

Experience

Essential

  • You would need to have the following skills and experience:
  • Excellent communication and team-working skills
  • Ability to work independently, with meticulous attention to detail
  • Be computer literate and keen to learn new systems that each different trial brings
  • Highly effective time management skills with ability to keep track of multiple studies and their requirements, with ability to prioritise as needed

Desirable

  • Experience of working in research

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

West Walk Surgery

Address

21 West Walk

Yate

Bristol

BS37 4AX


Employer's website

https://www.westwalksurgery.co.uk/ (Opens in a new tab)

Employer details

Employer name

West Walk Surgery

Address

21 West Walk

Yate

Bristol

BS37 4AX


Employer's website

https://www.westwalksurgery.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Principal Investigator and Managing Partner

Dr Sam Davies

sam.davies4@nhs.net

01454272222

Details

Date posted

10 October 2025

Pay scheme

Other

Salary

Depending on experience £24k - £26k FTE depending on skills and experience

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

A0254-25-0011

Job locations

21 West Walk

Yate

Bristol

BS37 4AX


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