PA to The Management Team

Job description

Job responsibilities

1. Preparing and distributing agendas, documents and taking minutes and act on any actions for Partner/Managers/Practice/Mortality Review Meetings and PPG
2. Acting upon Emails for Practice/Business/Estates when requested.
3. Ensure that OPEL scores are submitted each week
4. Ensure that ONS are submitted monthly
5. Ensure Edgecumbe 360s are provided to GPs requested them prior to their revalidation
6. Organise appraisals/reviews for Practice/Business/HR/Finance teams
7. Cover the Estates Manager when on annual leave including meter readings, receipts for Caretakers and maintenance checks and first aid boxes for each site and record Estates Team sickness and annual leave requests
8. Estates day to day requests and remedial actions (e.g., photocopier not working, phone issues etc)
9. To book rooms for meetings when requested
10. Screening phone calls, enquiries and requests, and handling them when appropriate
11. Organising and maintaining diaries and making appointments
12. Meeting and greeting visitors at all levels of seniority

13. Assistance for Practice projects such as. phone systems, accelerate program and decorating etc)

1. Organise in house BESTs including venue, content and food

15. Organise Practice social events including venue, content and food

16. Organise GP lunches

17. Order Practice stock

18. Ensure the record of spend spreadsheet is up to date

19.To photocopy, scan and file when requested

20. Ensure that clinical audits have been completed by clinicians and managers annually

21. Supporting the Practice Manager on completing claims e.g., PPA

22. Ensure cause of deaths/inquests have been received and liaise with GPs and add to the mortality register/review meetings if requested

23. To organise all training including mandatory training across the organisation -e.g, Fire Marshall Training, First Aiders, CPR and Oliver McGowan

24. To liaise with Rota Managers to release staff to attend training session

25. To ensure that an attendance form is signed by all staff at the training session

26. To produce and distribute certificates for those that have attended training session

27. To ensure training records are up to date

28. To keep the posters up-to-date on sites for all staff that are Fire Marshalls and First Aiders

29. To allocate TeamNet e-learning modules and policies to the right staff

30. Ensure that staff are signing Practice policies and contact staff when they are outstanding

31. Updating TeamNet with documents and policies when requested

32. Update the website in conjunction with the Digital and Transformation Lead

Person Specification

Experience

Essential

• Minimum of 2 years administrative experience, or have been in an
• Strong organisational and time management skills, with excellent attention to detail.
• Excellent and confident communication skills, both written and verbal, with a professional and approachable manner at all levels of seniority
• Ability to handle sensitive and confidential information with the utmost professionalism
• Proficient in Microsoft Office (Word, Excel, Outlook)
• You must be able to drive and have access to your own vehicle.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Larwood Health Partnership

Address

56 Larwood Avenue

Worksop

Nottinghamshire

S81 0HH

Employer's website

https://www.larwoodhealthpartnership.co.uk/ (Opens in a new tab)