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Larwood Health Partnership

Medical Records Scanner/Summariser

The closing date is 27 August 2025

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Job summary

Medical Scanner with progression to a Medical Summariser.

37 hours per week 08:30-16:30 Monday, Tuesday, Thursday and Friday. Wednesday 08:30-16:00 with half an hour lunch each day.

£12.31 per hour rising to £12.80 after the probation period. £13.00 per hour once fully trained as a Summariser.

We require two additional Medical Scanners to join our Medical Records Team, with progression to a Medical Summariser. Ideally, we are looking for someone with previous medical scanning experience within SystmOne although not essential. You will need to have the ability to work in a methodical manner, having excellent attention to detail to ensure accurate input of medical information and assigning of appropriate codes. The ability to work in a quiet environment is essential. The post is based at Larwood Surgery although you may be required to work at other sites when deemed necessary.

Westfield membership paid (after successful probationary period)

NHS Pension

Main duties of the job

  • To scan all medical information and code where protocol allows, medical information from the hospital letters and input into the patient computer record. Adhering to the strict protocols to maintain a fully electronic patient record
  • Upload documents from local hospitals
  • Accurately code relevant diagnoses, procedures, and other clinical information using Read Codes from medical records and correspondence following strict protocols to maintain a fully electronic patient record.
  • Identify and highlight important or urgent clinical information for priority action
  • Drag and drop clinical emails on to the clinical system
  • Ensure documents are correctly attached to the appropriate patient record
  • Task or add to appointment ledgers relevant actions from correspondence or medical records for action by the specific clinician or administrator
  • Open daily post both external and internal, distributing where appropriate
  • Report any data discrepancies or clinical concerns promptly to relevant staff

About us

We have a multidisciplinary team made up of:

  • 8 GP Partners and 11 Salaried GPs
  • 7 Clinical/Nurse Practitioners assisting with acute patient care
  • Practice Paramedics undertaking home visits
  • Clinical Pharmacists managing medication related queries
  • First Contact Physiotherapists assisting with MSK problems
  • Social Prescribers and Care Coordinators
  • Experienced Management Team (including HR, Practice, Business, Estates,)
  • Dedicated Administrative Team
  • Fantastic scanning and summarising team undertaking Read Coding

Details

Date posted

13 August 2025

Pay scheme

Other

Salary

£12.31 to £13 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

A0233-25-0014

Job locations

56 Larwood Avenue

Worksop

Nottinghamshire

S81 0HH


Job description

Job responsibilities

1. To scan all medical information and code where protocol allows, medical information from the hospital letters and input into the patient computer record. Adhering to the strict protocols to maintain a fully electronic patient record

2. Upload documents from local hospitals

3. Accurately code relevant diagnoses, procedures, and other clinical information using Read Codes from medical records and correspondence following strict protocols to maintain a fully electronic patient record

4. Identify and highlight important or urgent clinical information for priority action

5. Drag and drop clinical emails on to the clinical system

6. Ensure documents are correctly attached to the appropriate patient record

7. Task or add to appointment ledgers relevant actions from correspondence or medical records for action by the specific clinician or administrator

8. Open daily post both external and internal, distributing where appropriate

9. Report any data discrepancies or clinical concerns promptly to relevant staff

10. Maintain high standards of data entry to support QOF, enhanced services, and other clinical targets

11. Follow GDPR and Caldicott principles to ensure patient confidentiality at all times

12. To use medical knowledge to correct mistakes found in existing patient records

13. Liaise with GPs regarding any ambiguous diagnosis

14. Support other staff in specific data quality tasks

15. To portray the Practice in a positive light

16. To carry out any other reasonable instructions

Job description

Job responsibilities

1. To scan all medical information and code where protocol allows, medical information from the hospital letters and input into the patient computer record. Adhering to the strict protocols to maintain a fully electronic patient record

2. Upload documents from local hospitals

3. Accurately code relevant diagnoses, procedures, and other clinical information using Read Codes from medical records and correspondence following strict protocols to maintain a fully electronic patient record

4. Identify and highlight important or urgent clinical information for priority action

5. Drag and drop clinical emails on to the clinical system

6. Ensure documents are correctly attached to the appropriate patient record

7. Task or add to appointment ledgers relevant actions from correspondence or medical records for action by the specific clinician or administrator

8. Open daily post both external and internal, distributing where appropriate

9. Report any data discrepancies or clinical concerns promptly to relevant staff

10. Maintain high standards of data entry to support QOF, enhanced services, and other clinical targets

11. Follow GDPR and Caldicott principles to ensure patient confidentiality at all times

12. To use medical knowledge to correct mistakes found in existing patient records

13. Liaise with GPs regarding any ambiguous diagnosis

14. Support other staff in specific data quality tasks

15. To portray the Practice in a positive light

16. To carry out any other reasonable instructions

Person Specification

Experience

Essential

  • The ability to work in a quiet environment
  • The ability to work in a methodical manner
  • Excellent attention to detail
  • The ability to follow protocols
  • The ability to extract all relevant medical information from the daily hospital letters and patients notes and input into the patient computer record following strict protocols to maintain a fully electronic patient record
  • The ability to record accurate information onto the patients record to maintain a fully electronic patient record.

Qualifications

Essential

  • Maths and English and at least 3 others to GCSE level C/4 or equivalent
Person Specification

Experience

Essential

  • The ability to work in a quiet environment
  • The ability to work in a methodical manner
  • Excellent attention to detail
  • The ability to follow protocols
  • The ability to extract all relevant medical information from the daily hospital letters and patients notes and input into the patient computer record following strict protocols to maintain a fully electronic patient record
  • The ability to record accurate information onto the patients record to maintain a fully electronic patient record.

Qualifications

Essential

  • Maths and English and at least 3 others to GCSE level C/4 or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Larwood Health Partnership

Address

56 Larwood Avenue

Worksop

Nottinghamshire

S81 0HH


Employer's website

https://www.larwoodhealthpartnership.co.uk/ (Opens in a new tab)

Employer details

Employer name

Larwood Health Partnership

Address

56 Larwood Avenue

Worksop

Nottinghamshire

S81 0HH


Employer's website

https://www.larwoodhealthpartnership.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Medical Records Team Leader

Julie Lavin

julie.lavin@nhs.net

Details

Date posted

13 August 2025

Pay scheme

Other

Salary

£12.31 to £13 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

A0233-25-0014

Job locations

56 Larwood Avenue

Worksop

Nottinghamshire

S81 0HH


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