Finance Manager (GP Practice)

Job description

Job responsibilities

Main duties/Key tasks:

Record income and expenditure into the electronic accounts system using appropriate coding.

Ensure timely payments for invoices received in accordance with the finance and fraud policies.

Raise regular invoices where required. i.e. Elysium Healthcare etc.

Banking of all cheques.

Reconciliation of debit card payments and monies received for Paid for prescriptions and Private Invoices.

Reconciliation of bank statements at regular intervals.

Reconciliation of monthly drug payment and GMS statements and PCN payments.

Ensure partnership tax is paid in a timely manner (January and July) in accordance with figures reconciled by the practice accountant.

In conjunction with the practice accountant, produce quarterly VAT returns and submit to HMRC for re-imbursement.

In conjunction with the practice accountant, provide annual GP Estimate of Pay and submit via PCSE Portal before the due date.

Manage and update practice bank accounts including signatories and details of account holders.

Manage and update the Practices Expenses Card including monitoring of expenditure and ensuring timely payments.

Update and maintain credit control register within the software system and chase payments when required.

Reporting

Produce quarterly Profit and Loss reports detailing income and expenditure with comparisons to previous years.

Produce specific costing/detailed reports as required, i.e. Dispensary Profit, Locum break downs, Overtime Analysis, Salary breakdown etc.

Monitor expenditure/income and present the outcomes to partners and practice manager at regular meetings.

Payroll

Maintain accurate payroll and sickness records for all staff and partners using the practice payroll system.

Ensure Monthly salaries are administered and credited to staff and partners personal bank accounts on the last working day of every month.

Administer NHS pensions ensuring records are updated in a timely manner. Conduct annual update to NHS Pensions for all staff.

Ensure PAYE/NI contributions are credited to appropriate organisations in a timely manner.

Ensure RTI (Real Time Information) is submitted to HMRC in a timely manner.

Run End of Year procedure, produce P60s for all staff and update NHS pension records.

and NHS England).

Claims

Process required Claims paperwork monthly for GPs maternity leave, sickness, GP retainer etc. and ensure correct payments are made.

Ensure re-imbursement is sought from organisations for trade waste, secure data destruction, Rates, CQC Fees etc. re-imbursement for meetings etc.

Person Specification

Qualifications

Essential

• -GCSE grade B Mathematics equivalent or above

Desirable

• -Accountancy qualification

Experience

Essential

• -prior experience of accounts

Desirable

• -prior experience working in a primary care setting

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Alney Practice

Address

16 Cheltenham Road

Gloucester

GL2 0LS

Employer's website

https://thealneypractice.co.uk/ (Opens in a new tab)