The Boulevard and Horne Street Practice

PA to Management Team/ Nurse Admin Lead

This job is now closed

Job summary

An exciting opportunity for someone with administrative experience to join us at The Boulevard Medical Practice.

The post is available for up to 35 hours per week (minimum 20 hours). Core Hours will be set, but flexibility is essential to cover outside of these hours to enable the post holder to attend meetings and other work as required by the management team. However, hours will be scheduled in advance to ensure forward planning. Occasional evening work will also be included within the hours (frequency approximately bi-monthly).

Hours will be discussed in more detail during the candidate interview.

The suitable applicant must have administrative experience and a knowledge of General Practice would be advantageous. They must have good English Language skills and be presentable and confident.

If you would like any further information please call the surgery and ask to speak to Lucy Mason the Practice Manager.

Main duties of the job

This is a dual role, supporting both the Management team and Nursing Team.

You will be working alongside the Practice Manager and Assistant Practice Manager dealing with a range of PA / Secretarial type duties such as;

Co-ordinating meetings and diaries
Ordering stock
Collating and processing invoices and delivery notes ready for payment
Maintaining external communications - updating websites, portals, social media, newsletters
Co-ordinating the Patient Participation Group
Helping out with general secretarial duties like typing and taking minutes.
You may also get involved in carrying out audit work on the clinical system if required.
Assisting with Recruitment

You will also support the Nursing Team with some of the administrative tasks such as;

Booking home visit clinics
Chasing patients without mobiles to book appointments
Nurse Rota's
Stock ordering/ Restocking rooms
Organising clinics such as our Annual Flu clinics
Coordinating vaccine collections
Upkeep of nursing files and policies

About us

We are looking for a highly motivated PA to Management/ Nurse Admin Lead with good interpersonal and communication skills to join our busy and friendly team with a patient population of around 16,000 patients.

We are a forward-looking practice which offers high quality care.

The clinical system we currently use is Systm1.

The Administrative team is made up of; Practice Manager, Assistant Practice Manager, Reception Manager and a team of 24 Patient Services Advisors.

Date posted

16 October 2023

Pay scheme

Other

Salary

Depending on experience

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

A0157-23-0004

Job locations

Savile Park Road

Halifax

HX1 2ES

Horne Street Health Centre

Horne Street

Halifax

West Yorkshire

HX1 5UA

Job description

Job responsibilities

Principal Responsibilities:

To provide a support service to the Practice Manager and the Management team as a whole.

To act as PA to the management team helping to co-ordinate and plan meetings and training. Taking minutes and or action notes.

To collate delivery notes and match to invoices and pass for payment. Scanning on documentation to the shared drives.

To co-ordinate the Patient Participation Group meetings, producing agendas, sending invites and where possible taking minutes.

Typing up reports and letters and producing these to a very high standard.

To monitor and order non clinical stock and domestic supplies for the practice seeking best value at all times.

To help maintain the practices presence online and to update and report on various portals and websites.

To produce practice newsletters and any other communications required.

To ensure confidentiality at all times keeping fully up to date with all GDPR requirements.

To carry out all training required according to timescales set.

To accurately file documentation so that it can be readily retrieved.

To be vigilant in reporting anything of concern to safeguard children or vulnerable adults.

To be fully aware and adhere to the requirements of the CQC and other regulatory bodies.

To carry out any other duties which may be required for the efficient running of the surgery.

Nurse Admin;

Booking home visit clinics

Chasing patients without mobiles to book appointments

Nurse Rota's

Stock ordering/ Restocking rooms

Organising clinics such as our Annual Flu clinics

Coordinating vaccine collections

Upkeep of nursing files and policies

Supporting the nurse team to ensure administrative work is completed efficiently