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Abbey Road Medical Practice

Clinical Coder

The closing date is 15 June 2025

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Job summary

  • Summarising medical records and accurately entering relevant information into patient records.

  • Ensuring clinical information is appropriately coded within EMIS; prior experience with EMIS coding is essential.

  • Managing incoming documents and correspondence as part of the daily workflow, ensuring timely and accurate processing.

  • Supporting the clinical team by maintaining up-to-date, well-organised patient records.

    • Main duties of the job

    Key Tasks:

    • Assess and sort patient records and correspondence in preparation for summarising.

    • Review both paper and electronic medical records and produce an accurate, relevant summary of each patients medical history.

    • Read code clinical information into the practices EMIS Web system.

    • Audit data collection standards within the practice as required.

    • Monitor the progress of record summarising in line with practice targets and timelines.

    • File and retrieve documentation as needed.

    • Carry out other routine administrative duties and data input tasks as required.

    Scanning / Workflow Main Duties:

    • Process all practice correspondence (paper, electronic, and email), ensuring it is correctly attached to the appropriate patient record.

    • Accurately read code diagnoses, procedures, and investigations, and take relevant actions such as arranging patient appointments or completing referrals.

    • Identify complex or higher-risk informationsuch as safeguarding concernsthat require clinical input, and escalate in accordance with practice protocols.

    • Take responsibility for GP2GP electronic record transfers.

    • Manage the Document Management System, ensuring all incoming documents are processed accurately and promptly.

    About us

    We are a small, friendly GP practice located in the heart of East London, close to Stratford Mall and Westfield Shopping Centre. With a current patient list of approximately 11,000and growingwe are actively welcoming new patients to join our practice.

    Our team is committed to providing personalised, safe, and effective care in a responsive and supportive environment. Whether youre a long-term resident or new to the area, we aim to deliver high-quality healthcare tailored to your needs.

    Details

    Date posted

    20 May 2025

    Pay scheme

    Other

    Salary

    Depending on experience

    Contract

    Permanent

    Working pattern

    Part-time

    Reference number

    A0066-25-0000

    Job locations

    28a Abbey Road

    London

    E15 3LT


    Job description

    Job responsibilities

    JOB DESCRIPTION

    Job Title: Medical Notes Summariser/Clinical Coder

    Report to: Clinical Administrator

    Accountable to: Partners/ Practice Manager

    Hours: Part time

    Job Summary

    Summarise and Read Code relevant information from patients clinical records into the Practice computer system, working strictly in accordance with the Practice notes summarising protocol.

    Provide general assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone.

    Key Responsibilities

    Summariser

    Input information from correspondence on to Patient Medical Record

    Culling and sorting patient records and letters in preparation for summarising

    Reviewing medical records and producing an accurate summary of the patients medical history.

    Read Coding the information into the Practice clinical system

    - Auditing data collection standards in the Practice

    - Monitoring progress of notes summarising against Practice targets

    - Monitoring patient call and recall systems by Liaising with other staff to ensure review clinics are booked

    - Coding & merging from GP2GP

    Collation of Information

    Support the Practice team in achievement of Enhanced Service and Quality Points targets by ensuring the following :

    Collation of information using EMIS medical information system.

    Assist with the management of disease registers.

    Supporting GPs & mangers in prescribing Audits

    Taking action on CEG Prevalence report

    Assisting GP in CKD audit and Electronic referrals

    Administration

    Scanning All incoming clinical letters and faxes in patient notes

    Checking & Coding e-Documents & All discharge summaries and Clinical Documents & Faxes

    Maintaining RIP(Rest in Peace) Register, Coding & Taking appropriate actions

    Checking Practice generic emails and taking action

    Checking workflow manager daily and taking action

    Performance/Professional Development

    To participate in training sessions to ensure administrative and computer skills are kept up to date with current technology and practice.

    Attending all clinical meetings

    To participate in regular appraisal meetings

    Any Other Duties

    Any other duties as may be determined by the Practice Manager and Partners.

    Job description

    Job responsibilities

    JOB DESCRIPTION

    Job Title: Medical Notes Summariser/Clinical Coder

    Report to: Clinical Administrator

    Accountable to: Partners/ Practice Manager

    Hours: Part time

    Job Summary

    Summarise and Read Code relevant information from patients clinical records into the Practice computer system, working strictly in accordance with the Practice notes summarising protocol.

    Provide general assistance to the Practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone.

    Key Responsibilities

    Summariser

    Input information from correspondence on to Patient Medical Record

    Culling and sorting patient records and letters in preparation for summarising

    Reviewing medical records and producing an accurate summary of the patients medical history.

    Read Coding the information into the Practice clinical system

    - Auditing data collection standards in the Practice

    - Monitoring progress of notes summarising against Practice targets

    - Monitoring patient call and recall systems by Liaising with other staff to ensure review clinics are booked

    - Coding & merging from GP2GP

    Collation of Information

    Support the Practice team in achievement of Enhanced Service and Quality Points targets by ensuring the following :

    Collation of information using EMIS medical information system.

    Assist with the management of disease registers.

    Supporting GPs & mangers in prescribing Audits

    Taking action on CEG Prevalence report

    Assisting GP in CKD audit and Electronic referrals

    Administration

    Scanning All incoming clinical letters and faxes in patient notes

    Checking & Coding e-Documents & All discharge summaries and Clinical Documents & Faxes

    Maintaining RIP(Rest in Peace) Register, Coding & Taking appropriate actions

    Checking Practice generic emails and taking action

    Checking workflow manager daily and taking action

    Performance/Professional Development

    To participate in training sessions to ensure administrative and computer skills are kept up to date with current technology and practice.

    Attending all clinical meetings

    To participate in regular appraisal meetings

    Any Other Duties

    Any other duties as may be determined by the Practice Manager and Partners.

    Person Specification

    Qualifications

    Essential

    • Bachelors degree in Medical or Healthcare Administration
    • Working as aclincal coder
    • IT Skills

    Desirable

    • microsoft, Emis Web and
    • Working in a GP practice as a coder
    Person Specification

    Qualifications

    Essential

    • Bachelors degree in Medical or Healthcare Administration
    • Working as aclincal coder
    • IT Skills

    Desirable

    • microsoft, Emis Web and
    • Working in a GP practice as a coder

    Disclosure and Barring Service Check

    This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

    Employer details

    Employer name

    Abbey Road Medical Practice

    Address

    28a Abbey Road

    London

    E15 3LT


    Employer's website

    https://www.abbeyroadmedicalcentre.co.uk/ (Opens in a new tab)

    Employer details

    Employer name

    Abbey Road Medical Practice

    Address

    28a Abbey Road

    London

    E15 3LT


    Employer's website

    https://www.abbeyroadmedicalcentre.co.uk/ (Opens in a new tab)

    Employer contact details

    For questions about the job, contact:

    Practice manager

    Ghazala Jarwar

    ghazala.jarwar@nhs.net

    07535692629

    Details

    Date posted

    20 May 2025

    Pay scheme

    Other

    Salary

    Depending on experience

    Contract

    Permanent

    Working pattern

    Part-time

    Reference number

    A0066-25-0000

    Job locations

    28a Abbey Road

    London

    E15 3LT


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